Assistant Manager, Bus & Rail Stores

TriMet; Portland (OR); On-site; USD 88,000 - 132,000; Full time

Job summary

TriMet in Portland, Oregon seeks Assistant Manager of Bus & Rail Stores to supervise material management at multiple locations, overseeing receiving, storage, inventory tracking, issuing and security to maintain safety and efficiency.

The role requires five days in-person, a bachelor's degree, several years in materials management, lead experience, and a valid Class C license; salary range $88,247–$132,372 with non-union status.

Qualifications

• Bachelor's degree is required; Business Administration is preferred.
• Five+ years of total experience in material management roles.
• Four years of materials management experience in transportation, fleet or related sectors.
• One year of lead experience required.
• Valid Class C driving license per Oregon/Washington.

Responsibilities

• Monitor storeroom activities to ensure safety and compliance with programs.
• Allocate labor and supplies to complete storeroom tasks within budget.
• Collaborate with maintenance and purchasing to keep parts stocked.
• Train and supervise Storekeepers across locations and shifts.
• Resolve process issues with cross-functional teams to improve efficiency.
• Oversee cycle counts and cost accounting reconciliations.
• Model cultural competency and support diverse staff.

Skills

Labor scheduling

Inventory control

Staff training

Safety compliance

Education

Bachelor's Degree

Business Administration (preferred)

Job description

The Assistant Manager of Bus & Rail Stores is responsible for supervising material management activities at multiple locations and shift times, including receiving, storage and inventory tracking, issuing, and security to maintain high standards of cleanliness, safety, inventory, reliability and efficiency. Coordinate training, evaluation of work and staffing requirements for all functions within their area of responsibilities.

This position requires a minimum of five (5) days in-person per week.

They will ensure a commitment to safety through consistent and professional behaviors in performance of job requirements that demonstrate safety is a fundamental value that guides all aspects of our work. They will perform related duties as required.

This person will serve as a good steward of TriMet by regularly utilizing our transit system to maintain a strong and current understanding of customers’ experiences and of TriMet’s product and service offerings.

1. Monitor Storeroom activities to maintain compliance with program goals and ensure that production standards, approved policies and procedures are met. Ensure a high level of commitment to safety through effective modeling and enforcement. Prepare and provide routine and special reports on storeroom activity to management. Evaluate storeroom objectives and make recommendations as needed.
2. Allocate labor and supplies to ensure timely completion of all storeroom activities and projects within established budget guidelines without service interruption. Prepare and implement work schedules, programs and procedures. Ensure routine replenishment activities are consistently reviewed and actioned.
3. Collaborate with maintenance departments for fluctuations in material demand and communicate changes with purchasing department. Ensure revenue equipment awaiting needed material demands are promptly resolved to return the vehicle to service. Review parts stocking requests and control part number creation. Create and maintain point-of-use inventory locations and parts kitting to support routine maintenance and internal remanufacturing activities.
4. Support, train and administer Storekeepers at multiple locations, working all shifts, in all aspects of operations, including workplace safety, supporting business decision making, enforcing workplace policies and procedures, and attendance and leave issues. Perform workplace investigations, administer progressive discipline, hear Working and Wage Agreement grievance hearings and author required responses. Provide initial training to Stores Trainees, including use of TriMet’s financial systems (Oracle EBS). Foster employee creativity by engaging and empowering employees to improve processes, where applicable.
5. Collaborate with team members, key internal customers and process partners to resolve issues, improve process inefficiencies, and execute departmental goals.
6. Supervise cycle count activities to ensure program objectives are achieved. Conduct reconciliations to ensure proper cost accounting is maintained when reviewing discrepancies. Make process improvements as necessary to improve inventory control.
7. Model cultural competency and work effectively with culturally diverse individuals, coworkers, the elderly, persons with disabilities or other vulnerable populations.

A minimum of a Bachelor's Degree is required.

A bachelor's degree is required in Business Administration is preferred.

Four (4) years of total credited experience.

Four (4) years of materials management experience in transportation, military, public utility or fleet management are required.

One (1) year of lead experience is required.

Possession of current/valid Class "C" license issued by Oregon or Washington; ability to pass a driving record check meeting TriMet driving record standards.

Or any equivalent combination of experience and training.*

The amount of credit a candidate receives for prior years of experience is based on the relevancy of that experience to the required or preferred prerequisites of the job description. Experience is prorated based on hours worked. LRHR assigns and validates the "credited experience". Salary offers will be determined by a candidate's education, training and relevant experience. A complete work history will be required for this purpose at the time of offer; any omitted work history will not be considered after hire. Any final offer of employment will fall within the range stated above. For transparency, we choose to list the full available grade range, however, TriMet's salary administration process will ultimately determine the final salary offered.

Type of Position / Grade / FLSA

Grade 14, Exempt, Non-Union, Full-Time.

Salary Range

Minimum: $88,247.00

Maximum: $132,372.00

Selection Process

1. Application Review
2. Work Record Review (internal candidates only)
3. Panel Interview
4. Testing
5. Professional Reference Check
6. Background Check
7. Education Verification

Veterans

If you are a qualified veteran and would like to apply for veterans' preference points, you will need to reflect your status on the application and attach supporting documentation at the time of application submission.

Accommodations

If you need accommodation under the Americans with Disabilities Act for any part of the application process, contact our Human Resources staff at 503-962-7505, or the TTY line at 7-1-1. Note that we require a minimum of two workdays' notice prior to the need for accommodation.

TriMet is an equal opportunity employer, committed to developing an organization that is reflective of and sensitive to the needs of the diverse community we serve, including veterans, the elderly, and individuals with disabilities.

ADA Statement

As applied to the workplace, applicants and employees must be qualified to perform the essential functions of the job with or without reasonable accommodation. Essential functions may include required job functions performed infrequently as well as production standards related to the quality and quantity of work. If a person with a disability could meet job qualifications with a reasonable accommodation, TriMet will work with the employee to accommodate the need. If TriMet's accommodation is effective in allowing the employee to perform the essential functions of the job, it need not be the employee's preferred accommodation.