Scheduling Integrated Care Coordinator

Essen Health Care; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Essen Health Care is seeking a detail-oriented Scheduling Integrated Care Coordinator to manage primary care provider home visits in New York. The role involves scheduling appointments, optimizing routes, and ensuring effective communication among patients, caregivers, and clinical staff.

This position is suitable for individuals who thrive in a fast-paced healthcare environment and aim to make a meaningful impact on underserved communities. A supportive team atmosphere and growth opportunities are offered within our expanding medical group.

Qualifications

• 1-2 years of direct customer service experience.
• Prior experience coordinating in-home services or provider scheduling strongly preferred.

Responsibilities

• Coordinate and schedule in-home visits based on provider availability and patient needs.
• Conduct scheduling calls with high professionalism.
• Confirm, reschedule, and cancel appointments as necessary.
• Monitor scheduling changes to maintain workflow efficiency.
• Collaborate with teams to resolve scheduling conflicts.

Skills

Bilingual: fluent in Spanish, Mandarin, Russian

Excellent communication and public speaking skills

Strong organizational and time management skills

Cultural sensitivity and ability to work with diverse populations

Education

High school diploma or equivalent

Associate or bachelor's degree in healthcare administration or related field

Tools

Electronic Health Records (EHR)

Job description

About Intention Health Care An Essen Health Care Company

Intention Health Care, formerly known as Essen House Calls, was founded over 20 years ago with a mission to deliver physician‑led care directly into the homes of New York’s most vulnerable populations. What began as a house calls program has evolved into a comprehensive, multi‑state home‑based care model focused on accessibility, quality, and innovation.

Position Title

Scheduling Integrated Care Coordinator

Position summary

Intention Healthcare is seeking a detail‑oriented and highly organized Scheduling Coordinator to support the coordination of primary care provider (PCP) home visits. This role is responsible for scheduling patient appointments, optimizing provider routes, and ensuring seamless communication between patients, caregivers, and clinical staff. The ideal candidate thrives in a fast‑paced healthcare environment and is committed to delivering excellent patient service.

This position is ideal for individuals looking to make a meaningful impact in the healthcare field while working in a supportive team environment. You'll be part of an organization that has demonstrated over 25 years of commitment to innovating healthcare delivery for underserved communities, with opportunities to grow alongside our rapidly expanding multispecialty medical group.

Key Responsibilities

• Coordinate and schedule in‑home visits in alignment with provider availability, patient needs, and geographic considerations
• Conduct outbound and inbound scheduling calls while maintaining a high level of professionalism and patient‑centered communication
• Confirm, reschedule, and cancel appointments as necessary, ensuring minimal disruption to provider schedules and continuity of care
• Identify and appropriately escalate urgent or high‑priority patient needs in accordance with clinical guidelines
• Monitor real‑time schedule changes (e.g., delays, cancellations, provider availability) proactively adjust to maintain workflow efficiency
• Collaborate with dispatch and clinical teams to resolve scheduling conflicts and ensure timely patient care delivery
• Perform preliminary insurance eligibility checks and flag discrepancies for appropriate teams
• Partner with billing, intake, and care coordination teams to support seamless patient onboarding and service delivery

Patient Engagement & Outreach

• Serve as a primary point of contact for patients regarding appointment logistics, including visit windows, preparation requirements, and general inquiries
• Deliver clear, accurate, and empathetic communication, particularly when working with elderly or high‑risk populations
• Address and de‑escalate patient concerns related to scheduling delays, cancellations, or service issues; ensure all patient interactions align with organizational standards for customer service and care experience

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in healthcare administration, business, or a related field preferred
• 1-2 years of direct customer service experience
• Familiarity with Electronic Health Records (EHR)
• Prior experience coordinating in‑home services, field operations, or provider scheduling strongly preferred

Skills & Competencies

• Bilingual: fluent in Spanish, Mandarin, Russian (Preferred)
• Excellent communication and public speaking skills
• Ability to work independently and travel to Bronx
• Strong organizational and time management skills
• Cultural sensitivity and ability to work with diverse, underserved populations
• Proficiency in motivational interviewing and health coaching techniques

Essen Health Care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.