Assistant, Law Student Recruiting

McGuireWoods LLP; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid work option

Job summary

McGuireWoods LLP is seeking a Law Student Recruiting Assistant to provide administrative support for the firm's law student recruiting programs across assigned offices. This role partners with recruiting managers, coordinators, attorneys, and candidates to coordinate key administrative processes throughout the recruiting lifecycle.

The ideal candidate is highly organized, proactive, detail-oriented, and enjoys working collaboratively in a fast-paced environment.

Qualifications

• Associate or bachelor’s degree preferred; two or more years of administrative experience preferred; internship experience welcome.
• Strong customer service, interpersonal, and written and verbal communication skills.
• Excellent organizational skills with attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office and applicant tracking systems; willingness to adopt new technology platforms.
• Interest in using innovative AI technology, including Harvey and Copilot, to support efficient high-impact work.

Responsibilities

• Maintain recruiting calendars, charts, spreadsheets, and departmental records.
• Manage recruiting files, applicant tracking systems, and databases.
• Prepare meeting materials, presentations, and correspondence.
• Process invoices, expense reports, and vendor payments per departmental procedures.
• Support on-campus recruiting, summer associate interviews, receptions, networking events, and other activities.
• Prepare recruiting correspondence, offer materials, and candidate communications.
• Assist with interview schedules, travel arrangements, candidate evaluations, and reports.
• Support the Summer Associate Program, including orientation, programming, evaluations, and events.
• Assist with onboarding summer and incoming associates.
• Contribute to data entry, reporting, and activity tracking.
• Communicate effectively with attorneys, candidates, law schools, vendors, and firm personnel while maintaining confidentiality.
• Support special projects and recruiting initiatives as assigned.
• Provide coverage for recruiting team members as needed.

Skills

Customer service

Interpersonal communication

Written communication

Verbal communication

Organizational skills

Attention to detail

Multitasking

Confidentiality

Education

Associate or bachelor’s degree

Tools

Microsoft Office

Applicant tracking systems

Job description

McGuireWoods LLP is seeking a Law Student Recruiting Assistant to provide administrative support for the firm's law student recruiting programs across assigned offices. This role partners with recruiting managers, coordinators, attorneys, and candidates to coordinate key administrative processes throughout the recruiting lifecycle. The ideal candidate is highly organized, proactive, detail-oriented, and enjoys working collaboratively in a fast-paced environment. McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Recruiting Administration

• Maintain recruiting calendars, charts, spreadsheets, and departmental records.
• Manage recruiting files, applicant tracking systems, and databases.
• Prepare meeting materials, presentations, and correspondence.
• Process invoices, expense reports, and vendor payments per departmental procedures.

Law Student Recruiting Support

• Support on-campus recruiting, summer associate interviews, receptions, networking events, and other activities.
• Prepare recruiting correspondence, offer materials, and candidate communications.
• Assist with interview schedules, travel arrangements, candidate evaluations, and reports.
• Support the Summer Associate Program, including orientation, programming, evaluations, and events.
• Assist with onboarding summer and incoming associates.
• Contribute to data entry, reporting, and activity tracking.

Operations & Collaboration

• Communicate effectively with attorneys, candidates, law schools, vendors, and firm personnel while maintaining confidentiality.
• Support special projects and recruiting initiatives as assigned.
• Provide coverage for recruiting team members as needed.

Qualifications

• Associate or bachelor’s degree preferred.
• Two or more years of administrative experience preferred; entry-level candidates with relevant skills or internship experience are welcome to apply.
• Strong customer service, interpersonal, and written and verbal communication skills.
• Strong organizational skills with keen attention to detail and the ability to manage multiple priorities while maintaining accuracy and confidentiality.
• Proficiency with Microsoft Office, applicant tracking systems, and willingness to adopt new technology platforms.
• Interest in using innovative AI technology, including Harvey and Copilot, to support efficient high-impact work.