Assistant Housing and Community Development Manager

City of Fort Lauderdale; Florida; On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking an Assistant Manager for its Housing and Community Development Division. This role involves overseeing various projects aimed at enhancing community development and affordable housing initiatives. The ideal candidate will have a strong background in public administration, project management, and fiscal oversight, along with the ability to work collaboratively with diverse stakeholders. This position offers a unique opportunity to make a significant impact in the community while managing essential programs and policies that support income-eligible residents. Join a dedicated team committed to fostering sustainable community growth and development.

Qualifications

• 5+ years in community development and planning.
• Experience with SHIP, CDBG, and HOME funding sources.
• Supervisory experience in a related field.

Responsibilities

• Assist in planning and supervising housing development projects.
• Manage state and federal grants related to housing.
• Educate the public on housing programs and opportunities.

Skills

Project Management

Budgeting

Community Development

Public Administration

Statistical Analysis

Communication Skills

Education

Bachelor's Degree in Public Administration

Bachelor's Degree in Urban Studies

Tools

Microsoft Excel

Job description

The Development Services Department's Housing and Community Development Division seeks an Assistant Manager.

This is responsible technical, fiscal, supervisory and administrative work of considerable difficulty assisting in planning, directing and coordinating activities for the Housing and Community Development Division.

An employee in this classification is responsible for assisting in the planning, budgeting, organizing, directing, coordinating and supervising of the various projects and activities of the Housing and Community Development Division; and reviewing the work of professional, paraprofessional, supervisory, technical and clerical support staff. The employee is responsible for assisting in the developing and updating of programs, policies and work procedures necessary for the effective and efficient operation of the Division. Work also includes fiscal management and oversight of all state and federal grants, and assisting with efforts to educate the public regarding state and federal housing and housing related issues as a means of increasing affordable housing support to income-eligible residents of the City of Fort Lauderdale.

The employee must utilize specialized knowledge and experience in conjunction with City, federal and state regulations and procedures to meet job objectives. Work is reviewed through written reports, conferences, and observation of results achieved.

This is a non-classified"at-will"position and not subject to Civil Service Rules or any collective bargaining agreement. It is inmanagement category 2 for benefit purposes.

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Relieves the Housing and Community Development Program Manager of administrative details, interprets policies, acts as Manager in routine matters, represents the Manager at meetings, and acts on matters in the Manager's absence.

• Directs and supervises first-line supervisors in the activities of housing homeless prevention, Housing Opportunities for Persons with Aids (HOPWA), and real estate relating to housing; assists in the direction and supervision of the work of professional, paraprofessional, technical, and clerical support personnel.

• Performs statistical analysis of divisions' records, and advisory board actions including funding allocations to determine and enhance the efficiency of the division and to expedite expenditures.

• Conducts organizational and procedural studies of community development activities; recommends, implements and monitors changes to functions and policies to insure goals and objectives of the division are met; and develops reports on the various activities and services provided.

• Participates in the management and coordination of the activities associated with the Community Services Board; attends board meetings and acts in an administrative capacity; assists in the management and direction of other administrative boards and agencies as they relate to community development, including the Community Redevelopment Advisory Board (CRA), Downtown Development Authority (DDA), Special Magistrate, and Unsafe Structures Board.

• Represents the division at civic and neighborhood association meetings on matters relating to community development in the absence of the Manager. Educates, informs, and explains housing program requirements to citizens, property owners, the City Commission, the City Manager and others.

• Assists in the preparation of the Division's annual budget; analyzes requests; participates in the enforcement of expenditure requirements. Prepares the Consolidated Annual Performance and Evaluation Report (CAPER).

• Oversees the preparation of quarterly Federal Housing and Urban Development (HUD) cash transaction reports and monthly spending/budget reconciliation reports for the State Housing Initiative Partnership Program (SHIP) and Community Development Block Grant (CDBG) and Home Investment Partnership Program (HOME) grants for program operations, and the monthly administrative budget.

• Coordinates the annual outside audit. Provides background information to the audit staff. Schedules meetings between Housing and Community Development staff and auditors, provides financial reports as required by auditors and prepares draft responses to any audit findings.

• Oversees tracking of CDBG, HOME, Emergency Shelter Grants (ESG), HOPWA and SHIP grants through federal Integrated Disbursement Information System (IDIS) and City's FAMIS financial system.

• Provides replies concerning requests for information relating to records, operations, board actions, divisional activities, complaints from citizens, contractors, architects, attorneys, etc., and coordinates completion, follow-up and satisfaction of complaints.

• Assists in the development and implementation of programs, policies, and procedures; assists in the direction and coordination of the activities associated with the recordation of mortgage liens.

• Meets with attorneys, other public officials, architects, engineers, builders, contractors, property owners, and other City staff on matters concerning construction, customer service, and other housing issues; coordinates completion, follow-up and satisfaction of complaints.

• Oversees, coordinates, and participates in special projects as assigned.

• Acts as a staff liaison to the Community Redevelopment Advisory Board, Historic Preservation Board, Unsafe Structures Board, Community Services Board, Special Master Board, and assists in the coordination of board activities in the absence of the Manager.

• Assists in the coordination of activities of the Community Development Division with other City departments and outside agencies.

• Makes presentations and represents the division before the City Commission on housing revisions, procedural and administrative matters in the absence of the Manager.

• Assists in assessing training needs and in arranging for or conducting training programs in order to improve personnel performance and enhance employee career development on federal and state programs.

• Recommends, in the interest of the City, that eligible applicants be hired and that subordinate employees be transferred, suspended, promoted, terminated, reassigned or disciplined; participates in the administration of agreements resulting from collective bargaining negotiations in the absence of the Manager.

• Revises and designs new forms to improve the administrative efficiency of the Division.

• Monitors and administers contracts with outside vendors in the absence of the Manager.

• Performs related work as required.

MINIMUM REQUIREMENTS:

1. Graduated from an accredited college or university with a Bachelor's Degree in public or business administration, planning, urban studies, political science or other closely related field
2. Five (5) years progressively responsible professional planning, housing or community development experience performing technical phases of both city planning and socio-economic development activities
3. Minimum of one (1) year supervisory experience
4. Minimum of 5 years experience with SHIP, CDBG, and HOME funding sources
5. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form(J-204).to the online application.

PREFERRED QUALIFICATIONS:

1.. Minimum of 3 years knowledge/experience in the following Housing programs:

2. Excellent written communication skills

3. Proficiency in Microsoft Excel

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:

The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.

Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form(J-204). to the online application.