Assistant Front Office Manager - The Inn at Spanish Bay

City of Lincoln; Pebble Beach (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health and dental insurance

401(k) matching

Employee discounts

Golf privileges

Career development opportunities

Complimentary meals during shift

Job summary

The Inn at Spanish Bay, part of Pebble Beach Company, seeks an Assistant Front Office Manager to oversee the front desk and coordinate with reservations to ensure guest satisfaction.

You will lead and train front desk staff, manage schedules within budget, handle billing discrepancies, and collaborate with Guest Services to deliver world-class service across all departments.

Qualifications

• Experience leading Front Desk teams and delivering high-quality guest service.
• Strong communication and interpersonal skills to coordinate with guests and departments.
• Ability to train, motivate, and manage staff to meet service standards.

Responsibilities

• Acknowledge person in charge of group and coordinate arrangements.
• Investigate no-shows and deposits from the previous day.
• Block rooms, including groups, VIPs, and special requests, with notes on registrations.
• Supervise posting and balancing of charges; verify signatures; deposit revenue correctly.
• Review unidentified charge accounts and follow up.
• Handle special requests, complaints, and billing discrepancies; offer appropriate compensation.
• Coordinate with reservations to verify occupancy, arrivals/departures, and requests.
• Schedule staff within budget and hotel activity levels.
• Assist in training and motivating staff to meet service standards.
• Oversee front desk operations and work with Guest Services to ensure guest satisfaction.

Skills

Front Desk Leadership

Guest relations

Staff supervision

Communication

Tools

Microsoft Office

Job description

• Job Category The Inn at Spanish Bay, Rooms, Front Desk

Description

The Assistant Front Office Manager is responsible for the quality of service provided by the Front Desk department. The Assistant Front Office Manager should strive to coordinate the efforts of the front office to best serve the guests, employees and other departments.

Company Background:

PebbleBeach Company, (“PBC” or “The Company”)headquarteredin Pebble Beach, California, owns andoperatesthe world-famous PebbleBeachResorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay, and Casa Palmero. The Company alsooperatesfive renowned golf courses: Pebble Beach Golf Links,homeof the 2027 U.S. Open,Spyglass Hill Golf Course,The Links at Spanish Bay, Del Monte Golf Course, andthe Tiger Woods designed short course,The Hay.

Its other famed properties include scenic 17-Mile Drive, The Spa at PebbleBeach,Forbes Five-Star certified since 2014,Pebble Beach Golf Academy & Practice Facility, and a diverse offering of culinary and retail experiences. PBC annually hosts premier events such as the Pebble Beach Concoursd’Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship.

• Acknowledge person in charge of group and work with them to coordinate arrangements.
• Investigate “no-shows” and deposits that have not been accounted for from the previous day.
• Block rooms, including groups, VIPs, and special requests, making necessary notations on registration cards.
• Supervise posting and balancing of departmental charges and verify signatures. Deposit revenue with appropriate paperwork to account.
• Review unidentified charge accounts and follow up.
• Handle special requests, complaints, and billing discrepancies – offer compensation where appropriate.
• Understand and implement group resumes and package and reservation billing requirements.
• Oversee all banks, cash folios, over and short accounts.
• Keep front desk staff informed of VIP and group schedules and any other special arrangements.
• Coordinate daily with reservations to verify occupancy, arrivals/departures, and requests.
• Schedule staff at a level consistent with budget and hotel activity.
• Assist in the training, development, and motivation of the staff to meet and exceed established service standards.
• Oversee the operations of the front desk; work closely with the Guest Services department.
• Counsel, discipline and evaluate staff. Hire, promote and terminate staff.
• Serve as manager on duty for resort, when appropriate.
• Control labor and material costs, ensuring profitable operations. Ensure payroll is accurate.
• Interface with all departments to ensure that guests’ needs are met.
• Reconcile room availability, blocking, oversold categories, and unexpected “stay-overs.”
• Order equipment and supplies.
• Assist in writing and presenting reviews to employees.
• Knows, models, and integrates Pebble Beach Company culture (mission, values, and standards).

Required Skills:

• Able to perform, and manage direct reports, in the essential duties and responsibilities of the Team Leader, Supervisor, Front Desk Clerk, and Overnight Front Desk Clerk.
• Comply with all Pebble Beach Company safety and health policies and procedures.
• Support the Front Office Manager and Director of Rooms in other duties assigned as needed.
• Proficient in Microsoft Office.
• Valid California drivers license with less than 2 points.

Desired Skills:

• Obtain comprehensive understanding of the daily operations of the hotel while still maintaining a high level of world class service to all patrons.
• Develop strong interpersonal skills in task delegation and communication.
• Responsible for managing the customer experience, educating and upselling guests on products and services.

Why work for Pebble Beach Company:

• Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health and Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family’s health needs free of cost.
• Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year.
• We encourage YOU to be our guest . You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons.
• Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club.
• Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career.
• Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.