Assistant Front Office Manager

thelondon; West Hollywood (CA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Resort Stay Program

401(k)

Job summary

Naples Grande Beach Resort in Naples, Florida, seeks an Assistant Front Office Manager to drive guest service excellence and smooth Front Office, Bell, and Concierge operations. You will lead teams, assist with training, and help the Director of Front Office Operations achieve departmental goals.

This role requires supervisory experience, strong interpersonal skills, and the ability to manage in a fast-paced resort environment.

Qualifications

• Oversee Front Office, Bell, and Concierge operations.
• Schedule and staff to ensure coverage and service levels.
• Train, coach, and develop Front Office team members.
• Maintain adherence to hotel policies and service standards.
• Provide leadership as Manager on Duty when needed.

Responsibilities

• Assist in managing daily Front Office operations and guest services.
• Ensure timely response to guest inquiries and concerns with a positive attitude.
• Collaborate with departments to maximize guest satisfaction and revenue opportunities.
• Monitor room inventory and occupancy to support rate strategies.

Skills

Leadership

Front Office ops

Interpersonal skills

Customer service

Scheduling

Staff development

Education

High School diploma or GED

Tools

Property Management System (PMS)

Job description

The Assistant Front Office Manager assists in the management of the Front Office operation, ensuring exceptional guest service, efficient departmental operations, and adherence to hotel standards. This position provides leadership and support to the Front Office, Bell, and Concierge teams, assists with training and development, resolves guest concerns, and supports the Director of Front Office Operations in achieving departmental and operational objectives.

• Assists in overseeing the daily operations of the Front Office, Bell, and Concierge teams.
• Assists with scheduling and staffing to ensure appropriate coverage and service levels.
• Supports the training, coaching, and development of Front Office team members.
• Monitors adherence to hotel policies, procedures, and service standards.
• Attends and/or conducts team briefings as needed.
• Maintains a personal demeanor that is friendly, cheerful, and courteous at all times.
• Greets guests by name whenever possible.
• Ensures that all guests feel welcomed and valued throughout their stay.
• Assists with monitoring VIP arrivals, special requests, and guest recovery situations.
• Generates reservations for restaurant, transportation, and hotel/resort amenities.
• Ensures guest satisfaction by responding to guest inquiries with accurate information and a positive attitude.
• Answers inquiries pertaining to hotel services, guest registration, shopping, dining, entertainment, and travel directions.
• Responds to phone calls and ensures guest mail, packages, and messages are handled appropriately and in a timely manner.
• Promotes hotel amenities and services to guests using personal knowledge and effective selling techniques.
• Responds to and resolves guest questions, issues, and complaints in a timely and professional manner.
• Provides constant and consistent communication with other departments and supervisors/managers to ensure guest satisfaction and operational efficiency.
• Reviews daily operational reports and follows up on issues requiring management attention.
• Assists with monitoring room inventory, occupancy levels, and rate strategies to maximize revenue opportunities.
• Ensures compliance with hotel policies, procedures, cash handling standards, and service expectations.
• Handles cash, credit card transactions, currency conversions, and other financial transactions as required.
• Posts charges such as room, food, beverage, and other guest charges to guest accounts.
• Computes or adjusts bills, collects payment, and assists with billing inquiries.
• Serves as Manager on Duty as assigned and provides operational support.
• Assists the Director of Front Office Operations in achieving departmental goals related to guest satisfaction, employee engagement, and operational performance.
• Perform other duties as assigned.

Job Requirements

• High School diploma or GED required.
• At least 18 years of age.
• Strong computer skills and proficiency with hotel property management systems.
• Must be able to read, communicate effectively, and possess excellent interpersonal skills.
• Must be able to work well under pressure while maintaining professionalism and composure when resolving guest concerns.
• Minimum of 2 years of supervisory or leadership experience in a hotel, resort, or hospitality environment preferred.
• Previous Front Office, Guest Services, or Rooms Division experience required.
• Demonstrated leadership, organizational, and problem-solving abilities.
• Ability to work flexible schedules, including evenings, weekends, and holidays.

Discover Naples Grande Beach Resort

A Luxury Choice Among Hotels in Naples, Florida

A warm, effortless level of hospitality greets you at Naples Grande Beach Resort. This inviting beach property sets the standard for treating guests and families to endless activities, incredible nearby sights and an unmatched level of service and attention. Rediscover this unique luxury resort in Naples, Florida and indulge in a truly special getaway.

Our hotel received the TripAdvisor Certificate of Excellence Award. This honor is awarded to establishments that achieve outstanding traveler reviews on TripAdvisor, the world's largest travel site. Our staff takes great pride in consistently offering an exceptional experience to all guests at our resort in Naples, Florida. Discover for yourself what makes Naples Grande a standout among hotels in Naples, Florida.

Applicants who are fortunate enough to be selected for hire are eligible for benefits as follows:

Full Time Hires: Eligible for medical/dental/life benefits on the first day of the month following 30 days of employment. Other benefits include Paid Time Off, 401(k) and Resort Stay Program (where our team members can stay at other Northwood Hospitality properties).

Part Time Hires: Eligible for Paid Time Off, 401(k) and Resort Stay Program (where our team members can stay at other Northwood Hospitality properties).

On Call / Seasonal / Interns: Eligible for 401(k) and discounted Resort Stays at other Northwood properties.

Formerly known as the Registry Resort and the Waldorf Astoria Naples, The hotel has enjoyed over 28 years of success in this community and we look for new teammates to help continue that tradition. Our current ownership, Northwood Hospitality LLC, has invested millions in a complete transformation of the rooms and dining options.

Northwood Hospitality LLC owns and operates nine properties throughout the world, including the Naples Grande Beach Resort in beautiful southwest Florida, the New York Palace Hotel in Manhattan, the London West Hollywood in Hollywood, CA, the Marker, Parrot Key and Tranquility Bay in Key West and Cheeca Lodge in Islamorada. The company was incorporated in 2010 and is based in New York, New York under parent company Northwood Investors, LLC.

The Naples Grande Beach Resort reviews applications in the order in which they are received, per position, without regard to the applicant's age, race, ethnic background or religious preferences. Applicants selected for further consideration will be contacted by the hiring team by phone or email. All other applications will be closed for further review.