Assistant Front Office Manager

The Observatory Sun Valley, A Viceroy Resort; Ketchum (ID); On-site; USD 45,000 - 60,000; Full time

Job summary

The Observatory Sun Valley, A Viceroy Resort is looking for an Assistant Front Office Manager to enhance guest experiences at Idaho's first luxury hotel. This role includes overseeing Front Desk operations, managing guest relations, and ensuring all service standards are met.

The ideal candidate will have a 4-year college degree and supervisory experience, along with exceptional communication and customer service skills. Join us in delivering unforgettable experiences in a stunning mountain destination.

Qualifications

• At least 1 year of related experience required.
• Supervisory experience preferred.
• Proficient in spreadsheets and word processing.

Responsibilities

• Support daily operation of the Front Office department.
• Oversee Front Desk operations and guest service initiatives.
• Respond to all social media feedback effectively.

Skills

Customer service

Communication

Teamwork

Multitasking

Education

4-year college degree

Tools

OPERA

Windows

Job description

Viceroy Hotels

ViceroyHotels & Resorts offers a fresh take on hospitality, centered on the richness of experiences and cultural connection. A leader in modern luxury, Viceroy is committed to creating unique, immersive experiences that allow guests to craft unforgettable narratives rooted in the authenticity of each destination. Viceroy’s portfolio of hotels and resorts can be found in a diverse array of breathtaking and inspiring locations including Los Cabos, Santa Monica, Chicago, Riviera Maya, Kopaonik, Snowmass, Washington D.C., St. Lucia, and Portugal’s Algarve, with a forthcoming resort in Sun Valley, Idaho slated to open in summer 2026.

Location

The property offers 73 guest rooms and 12 single‑level penthouse residences, all with sweeping views of Idaho’s Rocky Mountains. Guests and owners will enjoy an elevated level of personalized service and an extensive amenity suite, including a 5,700-square‑foot full‑service spa, a 1,500-square‑foot fitness center, six treatment rooms, an indoor thermal pool, cold plunge, sauna, and steam rooms. A state‑of‑the‑art rooftop observatory and outdoor terrace bar will provide unobstructed access to the Central Idaho Dark Sky Reserve, the first designated preserve of its kind in the U.S. and one of only 12 globally.

Overview

Located at the southeast corner of Main Street and River Street East—the gateway to downtown Ketchum, Idaho—and just minutes from Bald Mountain’s River Run base, this exceptional property will debut as Sun Valley’s first luxury hotel and for‑sale residence offering. As part of the Viceroy team, you’ll help bring our signature experiential hospitality to one of North America’s most iconic, year‑round mountain destinations.

The Assistant Front Office Manager is responsible for supporting the daily operation of the Front Office department in an attentive, friendly, efficient, and service‑oriented manner while ensuring exceptional guest experiences throughout all stages of the guest journey. This role assists in overseeing Front Desk operations, guest service initiatives, training, guest relations, and operational execution while maximizing guest satisfaction, room revenue, and overall operational efficiency in alignment with Viceroy standards.

Responsibilities

• Employees must at all times be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.
• Works closely with Sales and Reservations in order to fulfill all special requests for groups, VIPs, etc.
• Assist daily in the guest reception.
• Responds daily to all social media feedback, follow up with guest as well as internally.
• Communicates effectively and genuinely with guests, team members and other departments.
• Assists and often leads guest service training initiatives within the front office department.
• Maintains a friendly and caring demeanor at all times in a fast‑paced environment.
• Maintains a professional image at all times that falls within the hotel and company guidelines for appearance and dress.
• Demonstrates teamwork by cooperating and assisting colleagues as needed.
• Provides all Front Desk Assistant job duties like registering guests into the hotel in a prompt and courteous manner, using up‑selling techniques to maximize room rates; preparing for group check‑ins and check‑outs, and VIP arrivals.
• Maintains and updates all guest profiles.
• Reviews all daily and future reservations in order to accommodate special requests, makes amenity cards, works closely with IRD and PH to communicate all F B requests.
• Works with all new hires for FD training.
• Interviews, hires and trains guest services agents.
• Becomes informed of events/functions in the hotel during shifts.
• Maintains a house bank and keeps an accurate report of daily receipts and deposits.
• Is able to work with and understand basic financial data and information.
• Is able to find guest‑centric solutions.
• Promotes hotel services, facilities and outlets, provides the guest with information such as local attractions and directions, using the James Report to increase guest satisfaction.
• Is able to take or assist with reservations.
• Is able to assist at PBX.
• Resolves guest complaints to the satisfaction of the customer by being guest‑centric, friendly and caring. Communicates to Management any problems, complaints or unhappy guests.
• Is intuitive to guest needs, anticipates needs in job performance, being proactive instead of reactive.
• Responds quickly to all guest requests in a caring friendly and professional manner, consistently follows up to ensure guest satisfaction that meets and exceeds our service standards.
• Maintains a good relationship with repeat guests and their special requests.
• Is able to supervise a shift when needed.
• Works closely with Sales and their VIP clients.
• Stays current with developments in the hotel by reviewing the communication log book each shift; updates log book for next shifts as well as communicates effectively the policies and procedures to other team members of the hotel.
• Has knowledge of and assists in all emergency procedures as required.
• Attends all mandatory meetings and training classes.
• Has knowledge of the names, titles and positions of key people within the hotel.
• Has knowledge of the hotel’s surrounding area, such as pharmacies, theaters, public transportation, retail, and restaurants, etc.
• Completes all checklists as assigned.

Qualifications

• A 4‑year college degree and at least 1 year of related experience required.
• Supervisory experience required. Labor experience and OPERA experience preferred.
• Must be proficient in Windows, Company approved spreadsheets and word processing.
• Long hours sometimes required. Two overnight shifts with this position.
• Light work—exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Ability to stand during entire shift.
• Maintain a warm and friendly demeanor at all times.
• Must be able to effectively communicate both verbally and written, with all levels of employees and guests in an attentive, friendly, courteous and service‑oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in an attentive, friendly, courteous and service‑oriented manner.
• Attend all hotel required meetings and trainings.
• Participate in M.O.D. coverage as required.
• Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing nametags.
• Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
• Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
• Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.