Assistant Fleet Manager

Top-Aces; Mesa (AZ); On-site; USD 100,000 - 150,000; Full time

Job summary

Top-Aces is seeking an Assistant Fleet Manager in Mesa, AZ to lead maintenance scheduling, fleet health, and data-driven readiness initiatives. You will oversee aircraft records, coordinate with pilots, production, and logistics, and guide a team to maintain mission readiness across the fleet.

The role requires deep maintenance lifecycle knowledge, DoD/compliance experience, and the ability to produce executive-level reports.

Qualifications

• Must have led maintenance or fleet operations teams.
• Deep understanding of aircraft maintenance lifecycle and compliance tracking.
• Experience coordinating multi-site maintenance activities and schedules.
• Strong data analytics for maintenance forecasting and leadership reporting.
• Experience with TDY or deployed operations and government requirements.

Responsibilities

• Manage overall fleet health and ensure mission readiness.
• Direct and validate maintenance and flying schedules with stakeholders.
• Ensure accuracy of aircraft records and maintenance data.
• Track discrepancies and ensure timely corrective actions.
• Supervise schedulers and enforce procedures and policies.
• Develop executive reports for leadership and forecasting.
• Coordinate long-term maintenance forecasts and inspections.
• Plan TDY maintenance operations and resource allocation.
• Collaborate with logistics to streamline maintenance flow and reduce downtime.
• Apply Lean maintenance and production control practices.

Skills

Leadership

Data analytics

Maintenance scheduling

DoD/compliance

Aircraft records management

TDY coordination

Communication

Microsoft Office

Security clearance

Technical documentation

Tools

ERKS system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Fleet Management Full Time Mesa, AZ, US

3 days ago Requisition ID: 1167

SUMMARY

The Assistant Fleet Manager serves as the principal deputy to the Fleet Manager and provides leadership, oversight, and coordination for all maintenance scheduling, fleet management, and aircraft operational readiness functions. This role ensures the assigned fleet maintains the highest levels of safety, reliability, and compliance. The Assistant Fleet Manager oversees the integration of maintenance and flying schedules, supervises OL Schedulers, ensures accuracy of aircraft records and maintenance data, and supports long-range fleet sustainment planning. This position plays a key role in managing aircraft utilization, performance analytics, material forecasting, and compliance reporting to senior leadership. The information below is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage and monitor overall fleet health, ensuring all assigned aircraft remain mission-ready and compliant with technical, safety, and maintenance standards.
• Direct and validate all maintenance and flying schedules, coordinating with Production Superintendents, pilots, and logistics to optimize aircraft availability.
• Ensure accuracy of aircraft records, maintenance databases, and engine hour/cycle tracking in Electronic Record Keeping Systems (ERKS).
• Oversee tracking of pilot-reported discrepancies (PRDs), delayed maintenance items, and inspection cycles, ensuring corrective actions are scheduled and executed within prescribed timeframes.
• Supervise, train, and evaluate OL Schedulers and support staff; ensure consistent adherence to maintenance control procedures, company policies, and regulatory guidance.
• Analyze maintenance and flightline data to identify trends, recurring issues, and opportunities for process improvement. Develop executive-level reports for Fleet Manager and leadership briefings.
• Coordinate long-term maintenance forecasts and inspection planning to align with mission demands, resource constraints, and contract requirements.
• Direct planning and execution of temporary duty (TDY) maintenance operations, including resource allocation, equipment readiness, and coordination with deployed detachments.
• Work closely with logistics, operations, and supply chain leadership to streamline maintenance flow, reduce downtime, and maximize mission availability.
• Implement Lean Maintenance and Production Control best practices to improve scheduling efficiency and turnaround performance.
• Provide maintenance control for the aircraft, on behalf of the company, as described in the Aircraft Inspection Program (AIP).
• Based on the applicable aircraft flight authority, ensure the tracking and completion of all scheduled maintenance tasks.
• Liaison with maintenance and logistics departments to schedule the completion of required maintenance tasks and ensure parts requirements are met for forecasted maintenance.
• Manage the implementation of modifications and repairs on the aircraft ensuring positive configuration control.
• Identify the requirements for new capabilities
• Ensure that the aircraft fleets have the required equipment and support to operate throughout their expected life
• Determine and monitor the operating costs for the aircraft fleet.
• Understand their contributions to the Quality Management System and continually seek areas for improvement.
• Perform job function safely and in accordance with approved technical data and Company policies, while ensuring their team is doing the same.
• Implement site-specific SMS-related risk assessment, risk reduction and safety enhancement processes and improvement initiatives.
• Perform other duties as assigned.

SKILLS AND/OR QUALIFICATIONS

• Must have prior experience as a Lead Scheduler, Production Superintendent, or Maintenance Operations Officer, military aviation experience preferred.
• Must possess a deep understanding of aircraft maintenance lifecycle, inspection planning, discrepancy management, and compliance tracking.
• Must have strong leadership skills with proven ability to coordinate across operations, maintenance, and logistics teams.
• Must demonstrate high proficiency in data analytics, including developing maintenance forecasts and preparing reports for senior leadership.
• Must have experience managing TDY or deployed operations and coordinating multi-site maintenance activities.
• Must demonstrate knowledge of DoD or contractor flight operations, maintenance data systems, and government compliance requirements.
• Must be able to work independently, and sometimes under pressure, to meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
• Must be proficient in the Microsoft Office Suite.
• Proficient in the English language with excellent verbal and written communication skills.
• Must be able to work nights, weekends, and holidays, as needed.
• Must be able to travel in the US and internationally.
• Must demonstrate the knowledge, Skills, and abilities of an Assistant Fleet Manager in daily work performance.
• Must be able to obtain a Common Access Card (CAC) and not be barred from any military installation
• Must be able to obtain and maintain a security clearance.

EDUCATION AND/OR WORK EXPERIENCE

• Minimum of 10 years of progressive experience in aircraft maintenance operations, production control, or flightline management.
• Experience with F-16, A-10, or similar tactical fighter aircraft platforms.

PHYSICAL REQUIREMENTS

The Assistant Fleet Manager must be able to stand or sit for prolonged periods of time working at a computer and be able to listen and speak clearly on the telephone or over radio. This role may be performed around loud noises and hazardous chemicals.

Disclaimer: This position requires the ability to safely and successfully perform the essential job functions as outlined in the job description. Reasonable accommodations will be provided to qualified individuals with disabilities, as required by the Americans with Disabilities Act (ADA) and other applicable federal, state, and local laws. Candidates will be expected to meet qualitative and/or quantitative productivity standards as part of the job requirements, with allowances where necessary under the ADA, FMLA, and other relevant laws.