Assistant Field Office Manager

Hoffman-Construction; Boise (ID); On-site; USD 60,000 - 70,000; Full time

Job summary

The Assistant Field Office Manager at Hoffman-Construction provides essential administrative and operational support to ensure the smooth functioning of the field office. Reporting to the Field Office Manager, this role works closely with the project team, including the Field Office Manager, Project Superintendent, Project Manager, and subcontractors.

The position is located fully on site to support on-site operations.

Qualifications

• Proficiency in Windows and Microsoft Office 365 suite.
• Fast and accurate typing (at least 45 words per minute).
• Strong written and oral communication skills.
• Excellent time-management and multi-tasking in a busy setting.
• Ability to collaborate with diverse teams and leaders.

Responsibilities

• Handle administrative tasks and maintain field office operations.
• Coordinate documentation, project notes, and daily diaries.
• Assist in processing subcontract billings and material invoices.
• Support safety paperwork tracking and employment payroll processes.

Skills

Windows OS

Microsoft Office 365

Typing 45 wpm

Communication skills

Time management

Teamwork

Organizational skills

Education

High school diploma or GED

Job description

The Assistant Field Office Manager provides essential administrative and operational support to ensure the smooth functioning of the field office. Reporting to the Field Office Manager this role works closely with the project team, including the Field Office Manager, Project Superintendent, Project Manager, and subcontractors. The Assistant Field Office Manager plays a key role in supporting the coordination of documentation and daily office operations. Through strong administrative support and attention to detail, this position contributes to the overall efficiency and success of the project. To support Hoffman’s dedication to its people this position will be located fully on site.

Salary Range: $60,000 - $70,000 + Incentives

Essential Responsibilities

• Handle the Elations program, Davis Bacon, PLA salary requirements, and CHIP.
• Assist in processing monthly subcontract billings and all material invoices for the project.
• Assist in tracking drug testing and safety orientation paperwork.
• Assisting in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc.
• Assist with maintaining office supplies needed for the job.
• Organize and lead the site security and badging administrative process.
• Support the hiring, weekly payroll, and termination of the union workforce.
• Organize and lead typing of the project daily diaries, meeting minutes, and other assignments.
• Assist with copying, filing, and mailing/distribution of job site correspondence.

Qualifications

Professional Experience and Education

• High school diploma or GED required.
• Minimum of one (1) year of accounting and office management experience in the construction, engineering, or architectural (or related) field.

Required Skills

• Proficient inWindows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint and Teams) and have a general understanding of working within a computer network.
• Must be an accurate and proficient typist (at least 45-wpm).
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Physical and Mental Requirements

• Standing/Walking/Sitting: Workday is combination of standing, walking and sitting.
• Must be able to climb stairs: 5% of day.
• Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.
• Sight: Visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
• Hearing:Sufficientto hear conversational levels in person and over the telephone.
• Speech:Sufficientto make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Lift/Carry: Up to40lb – Minimal.
• Bending/Twisting: Minimal.
• Kneeling/Crouching/Crawling: Minimal.
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation and communicate with coworkers.