Assistant Field Office Manager

Hoffman Construction Co of America; Boise (ID); On-site; USD 60,000 - 70,000; Full time

Job summary

Hoffman Construction Co of America in Boise, Idaho seeks an Assistant Field Office Manager to provide essential administrative and operational support to ensure a smooth field office function. The role reports to the Field Office Manager and collaborates with the project team and subcontractors.

This on-site position focuses on coordinating documentation, monthly billings, safety paperwork, and daily office operations to support project efficiency and success.

Qualifications

• High school diploma or GED required.
• Minimum 1 year of accounting and office management experience in construction, engineering, or architectural field.

Responsibilities

• Handle salary requirements, wage rules (Davis Bacon, PLA) and CHIP as part of payroll/compliance.
• Assist in processing monthly subcontract billings and all material invoices for the project.
• Track drug testing and safety orientation paperwork.
• Develop and maintain project files, forms, purchase orders, minutes, and other administrative documents.
• Organize and lead site security and badging processes; manage office supplies.

Skills

MS Office 365

Typing 45 wpm

Time management

Written and verbal communication

Interpersonal teamwork

Organizational skills

Education

High school diploma or GED

Tools

Windows OS

Microsoft Office 365

Job description

The Assistant Field Office Manager provides essential administrative and operational support to ensure the smooth functioning of the field office. Reporting to the Field Office Manager this role works closely with the project team, including the Field Office Manager, Project Superintendent, Project Manager, and subcontractors. The Assistant Field Office Manager plays a key role in supporting the coordination of documentation and daily office operations. Through strong administrative support and attention to detail, this position contributes to the overall efficiency and success of the project. To support Hoffman’s dedication to its people this position will be located fully on site.

Salary Range:

$60,000 - $70,000 + Incentives

Essential Responsibilities:

• Handle the Elations program, Davis Bacon, PLA salary requirements, and CHIP.
• Assist in processing monthly subcontract billings and all material invoices for the project.
• Assist in tracking drug testing and safety orientation paperwork.
• Assisting in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc.
• Assist with maintaining office supplies needed for the job.
• Organize and lead the site security and badging administrative process.
• Support the hiring, weekly payroll, and termination of the union workforce.
• Organize and lead typing of the project daily diaries, meeting minutes, and other assignments.
• Assist with copying, filing, and mailing/distribution of job site correspondence.

Qualifications:

Professional Experience and Education

• High school diploma or GED required.
• Minimum of one (1) year of accounting and office management experience in the construction, engineering, or architectural (or related) field.

Required Skills

• Proficient inWindows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint and Teams) and have a general understanding of working within a computer network.
• Must be an accurate and proficient typist (at least 45-wpm).
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Physical and Mental Requirements:

• Standing/Walking/Sitting: Workday is combination of standing, walking and sitting.
• Must be able to climb stairs: 5% of day.
• Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.
• Sight: Visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
• Hearing:Sufficientto hear conversational levels in person and over the telephone.
• Speech:Sufficientto make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Lift/Carry: Up to40lb – Minimal.
• Bending/Twisting: Minimal.
• Kneeling/Crouching/Crawling: Minimal.
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation and communicate with coworkers.