Assistant Facility Manager

Owens Realty Services; Hartford (CT); On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a dedicated facilities manager to ensure the physical integrity of properties in their portfolio. This role involves overseeing maintenance operations, managing a team of technicians, and implementing preventive maintenance programs. The ideal candidate will have a strong background in property management and project management, with a focus on safety and effective communication. Join a dynamic team that values professionalism and teamwork, and contribute to maintaining high standards for client satisfaction and operational excellence.

Qualifications

• Experience in managing maintenance and custodial staff.
• Strong communication and leadership skills are essential.

Responsibilities

• Maintain physical integrity of buildings and oversee maintenance staff.
• Develop and implement safety and security procedures.

Skills

Property Management

Project Management

Safety Procedures

Communication Skills

Team Leadership

Education

Bachelor's Degree in Management or related field

Tools

CMMS (Computerized Maintenance Management System)

Job description

Overview:
Established in 1990, Owens Realty Services is a full-service commercial brokerage, investment, management, maintenance, housekeeping and environmental services company. Our comprehensive roster of services efficiently and economically manages the operation of sophisticated real estate investment portfolios, residential apartment and condominium complexes, government buildings, educational facilities, corporate campuses, high-profile venues and family entertainment parks in both the public and private sector. Owens Realty Services affiliates with significant industry associations to stay on the forefront of the development of new management models, marketing strategies, maintenance techniques and industry product lines. We integrate industry best practices to achieve the highest quality of service delivery for our clients.

With an emphasis on customized management plans, our services result in maintaining the maximum life cycles for critical capital investments, a healthy and clean environment for all building tenants and visitors, as well as substantial cost savings. Owens Realty Services saves our clients, on average, approximately $1.00 per square foot in operational cost savings.

Owens Realty Services portfolio includes over 25 million square feet of first class, high profile facilities in Connecticut, Florida, Georgia, Rhode Island, and New York with a value of more than $8 billion in real estate net worth and $30 million in gross annual revenue. With over 1,000 industry professionals company-wide, our organization continues to experience extraordinary growth attributed to our overwhelming commitment and dedication to the absolute best and most innovative services in the industry.

Job Description:
SUMMARY:
This position will be responsible for maintaining the physical integrity of buildings within an account portfolio. Developing and implementing scheduled training and development of all personnel assigned. Responsible for implementing and maintaining the CMMS and the Preventative Maintenance Program at each facility. Handle special projects, administrative tasks, and other property management-related work. Duties include managing maintenance technicians and custodial services.

RESPONSIBILITIES:

• Maintains relationships with other departments within corporate; including Human Resources, Accounting, and Payroll.
• Maintains professional relationship with all client contacts to ensure good communication and mutual trust and respect.
• Maintains relationship with suppliers, vendors, and professionals servicing the properties.
• Manages and is responsible for the performance of the maintenance and custodial staff.
• Develops and maintains safety/security procedures.
• Monitors service and operation of fire, security, electrical, HVAC and plumbing systems;
• Delegates and supervises scheduling of maintenance work and meeting set-ups, per client protocol.
• Completes daily inspections and follow-up on maintenance and custodial work.
• Project management and supervising and coordinating work of contractors.
• Schedules routine maintenance and inspection of buildings, grounds and access roads.
• Places orders, when approved, for all maintenance materials and equipment.
• Makes recommendations for physical repairs and/or replacements.
• Prepares and implements Preventive Maintenance Program.
• Responsible for the approval, submission and accuracy of timekeeping.
• Performs other duties as may be assigned by the Facility Manager/EVP.
• Makes recommendations to improve accessibility and usage of the property.
• Assist in conducting performance reviews and associated evaluations.
• Assists client budget and long-range capital improvement and capital equipment plan.
• Reviews monthly financial accounting, reporting, and explanation of variances.
• Maintains purchase order system.
• Prepares all documents for requests for quotations.
• Approves invoices for payment.
• Maintains inventory controls of all equipment and supplies.
• Maintains property files and records.
• When assigned, handles employee selection, training, and control, and assures that all supervised employees comply with the appropriate policies and procedures.
• Completes all duties in a professional and timely manner.
• Handles any and all emergencies that may arise.

Benefits:
Our employees experience a dynamic and rewarding place to work. We have a reputation for outstanding customer service, professionalism, teamwork, and exceeding client expectations. We consider the employees of Owens Realty Services and Owens Facility Services to be one of our most valuable resources. Our employees treat others in a friendly and courteous manner and have respect for other employees, tenants, visitors and our clients' property.

We look for employees who will:

• Strive for professional excellence in the performance of their jobs.
• Understand and support the company's direction.
• Provide superior service to our customers and employees.
• Be flexible, innovative, and responsible to change.
• Manage human and financial resources wisely.
• Be a team player, helping others to succeed.
• Encourage open communication throughout the company.
• Treat all individuals with dignity and respect.
• Have pride in and sell Owens Realty Services to others.
• Be energetic and excited about their field of work and of others around them.
• Be able to go above and beyond what is expected of them.
• Be involved and enveloped in the entire business of our company.

Owens Realty Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.