Assistant Facility Administrator

anovaeon; Alexandria (LA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits

Training and development opportunities

Job summary

Anovaeon, LLC in Alexandria, Louisiana is looking for an Assistant Facility Administrator to support operations at an ICE residential facility. You will assist the Facility Administrator in overseeing daily operations to ensure seamless service delivery and compliance with all regulations.

Your responsibilities will include coordinating staff, managing intake and discharge processes, and monitoring operational readiness. This requires excellent communication and organizational skills, along with a commitment to high standards of service and safety in a fast-paced environment.

Qualifications

• Minimum four (4) years of experience in facility operations or related field.
• Experience with migrant populations or culturally diverse groups.
• Ability to communicate effectively in English, both verbally and in writing.

Responsibilities

• Assist the Facility Administrator in daily operations.
• Ensure operational readiness for continuous intake and discharge cycles.
• Support staff onboarding, training, and performance monitoring.

Skills

Communication skills

Problem-solving skills

Organizational skills

Ability to manage multiple priorities

Education

Bachelor's degree in a relevant field

Job description

Anovaeon, LLC serves as a dedicated strategic partner to government and other customers. We provide a range of professional services, including specialized facilities, customized logistics support, and direct care services.

We hire individuals who share our commitment to excellence and exceeding customer expectations. Anovaeon offers competitive salaries, comprehensive benefits, and training and development opportunities.

Position Overview

The Assistant Facility Administrator supports the Facility Administrator in the day-to-day management, coordination, and oversight of operations within a federally contracted ICE residential facility. This position assists with operational planning, staff coordination, compliance monitoring, and service delivery across multiple functional areas, including housing, supervision, case coordination, medical services, behavioral health and facility logistics. The Assistant Facility Administrator helps maintain continuous operational readiness in a 24/7 fast-paced environment with high intake and discharge volume.

Key Responsibilities/Essential Functions

Facility Operations & Administrative Support

• Assist the Facility Administrator in overseeing daily facility operations and ensuring continuity of services in a 24/7 residential program
• Assist in coordination across functional areas, including:
• • Intake and discharge operations
  • Supervision and housing
  • Case management, medical and behavioral health services
  • Logistics, food service and facility maintenance
• Ensure operational readiness for continuous intake and discharge cycles
• Assist with staffing coordination and shift coverage to maintain appropriate levels of supervision and service delivery.

Staff Leadership & Coordination

• Provide day-to-day guidance and support to supervisory and frontline staff.
• Participate in shift briefings and operational meetings to promote communication and continuity of services.
• Support staff onboarding, training, scheduling, and performance monitoring activities.
• Reinforce compliance with organizational policies, operational procedures, and standards of conduct.
• Promote a professional, respectful, and accountable work environment.

Compliance, Safety & Quality Assurance

• Assist in monitoring compliance with applicable contractual requirements, organizational policies, and regulatory standards.
• Support quality assurance efforts related to documentation, recordkeeping, safety, security, sanitation, and operational practices.
• Assist with incident response, investigations, corrective actions, and required reporting activities.
• Monitor facility conditions and coordinate with appropriate departments to address operational or safety concerns.
• Support readiness for audits, inspections, and compliance reviews.

Documentation & Reporting

• Maintain accurate operational records, reports, and tracking systems.
• Assist in preparing operational reports, staffing documentation, incident reports, and other required submissions.
• Ensure documentation is completed accurately, timely, and in accordance with organizational requirements.
• Communicate operational concerns, emerging issues, and recommendations to facility leadership.

Interdisciplinary Collaboration

• Work closely with administrative, operational, medical, behavioral health, and support service teams.
• Facilitate communication and coordination between departments to ensure effective service delivery.
• Support resolution of operational issues that impact residents, staff, or facility operations.
• Promote a resident-centered environment that emphasizes safety, dignity, professionalism, and respect.

Required Qualifications & Core Competencies

• Bachelor's degree in Business Administration, Public Administration, Human Services, Healthcare Administration, or a related field preferred; equivalent combination of education and experience may be considered.
• Minimum four (4) years of experience in facility operations, program administration, residential services, institutional operations, emergency management, or related fields.
• Experience working with migrant populations or culturally diverse groups
• Experience supporting compliance-driven operations and multidisciplinary teams.
• Ability to manage multiple priorities in a fast-paced operational environment.
• Excellent communication, organization, and problem-solving skills.
• Ability to read, interpret, and apply policies, procedures, and operational requirements.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Ability to obtain and maintain all required background checks, clearances, and credentials
• Ability to communicate effectively in English, both verbally and in writing, is required.

Desired Skills

• Experience in government, healthcare, residential, institutional, emergency response, humanitarian, or other highly regulated environments.
• Knowledge of quality assurance, risk management, incident reporting, and compliance monitoring practices.
• Experience supervising staff and coordinating cross-functional teams.
• Training or experience in trauma-informed care, crisis intervention, conflict resolution, or de-escalation techniques.
• Experience supporting audits, inspections, accreditation reviews, or regulatory compliance activities.
• Bilingual proficiency in English and Spanish preferred
• Experience working in multidisciplinary team environments
• Familiarity with incident management or emergency response frameworks

Conditions of Employment

• Employees must be a U.S. Citizen or a Legal Permanent Resident
• Employment is contingent upon successful completion of the following screening:
• • Federal background investigation (up to and including a Tier 4 DHS clearance)
  • Criminal history check
  • Verification of employment and education history
  • Compliance with all government credentialing requirements
  • Drug Screening
• Employees must adhere to all federal security, confidentiality, and operational protocols while working within government facilities.
• Must be able to speak, read, and write in English
• Anovaeon operates 24 hours/365 days and requires the flexibility to work additional hours, nights, weekends, and holidays
• Must show proof of eligibility to work in the U.S.
• Internal background check to the satisfaction of contract requirements.
• If applicable, Child Abuse/ Neglect Report (CAN) or child protective services check with no adverse findings.

Physical Requirements

• Ability to stand, walk, and conduct facility rounds for extended periods (8–12 hours per shift)
• Ability to lift and move supplies up to 50lbs
• Ability to respond quickly to emergencies throughout the facility
• Ability to work in indoor and outdoor environments
• Ability to review documentation, reports, and operational records with attention to detail.
• Ability to sit for extended periods for administrative tasks and documentation

Work Environment

• Fully onsite position within a secure, ICE processing residential facility in Louisiana
• Work schedules include 24/7 coverage, and may include shiftsovernight, evenings,weekends,and holidays.
• Fast-paced operational environment requiring attention to detail and professionalism

Other Duties & Information

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

• Position Type: Full-Time
• Travel Requirements: <10%
• Location: On-Site

About Anovaeon, LLC

https://www.anovaeon.com

Anovaeon, LLC is a solutions-driven company providing end-to-end expertise in humanitarian response. We don’t staff projects—we bring the right teams with the right tools, guided by innovative leadership, that together deliver operational success. From disaster response and recovery to migration and emergency preparedness, we integrate strategic leadership with hands‑on execution. Our team combines deep industry experience with data‑driven solutions, ensuring our partners are well equipped to mitigate crises effectively and deliver real impact and mission success.

Anovaeon, LLC is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.

This policy applies to all terms of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.

If you need any accommodations to complete the application, participate in an interview, take part in pre‑employment testing, or engage in any part of the selection process, please contact us at [e-mail]