Assistant Facilities Manager

Jones Lang LaSalle Incorporated; Nashville (TN); Hybrid; USD 45,000 - 70,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off and Holidays

Daily Pay access

Job summary

Jones Lang LaSalle (JLL) is hiring an Assistant Facilities Manager for an on-site role in Nashville, TN. The position supports integrated facilities management across assigned properties, focusing on operational excellence, client satisfaction, and safe building operations.

You will assist with vendor coordination, maintenance programs, and workplace services while collaborating with the Facility Manager to drive improvements and cost management.

Qualifications

• Bachelor’s degree or equivalent in facilities management, property management, business administration, or related field.
• Strong organizational, communication, and problem-solving skills.
• Experience coordinating vendors, contractors, and building service operations.
• Ability to manage multiple priorities in a fast-paced, client-facing environment.

Responsibilities

• Support daily site operations in alignment with client contracts, policies and procedures.
• Coordinate vendors and service providers for building maintenance and services.
• Assist with work order management and preventive maintenance activities.
• Collaborate with the Facility Manager on client initiatives and workplace programs.
• Monitor vendor performance, invoices, and site financial reporting.
• Ensure compliance with safety standards and local regulations.
• Support workplace services such as events and occupancy tasks.

Skills

Organizational skills

Communication

Problem-solving

Education

Associate’s or Bachelor’s degree in Facilities Management or related field

Tools

Microsoft Office Suite

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Assistant Facilities Manager – JLL

What this job involves:

JLL is seeking an Assistant Facilities Manager for an on-site role in Nashville, Tennessee. In this position, you will support the delivery of integrated facilities management services across assigned properties, helping to ensure operational excellence, client satisfaction, financial performance, and safe, efficient building operations. This role plays a key part in managing vendors, supporting maintenance programs, coordinating workplace services, and driving collaboration across teams to deliver a high-quality workplace experience for clients and occupants.

What your day-to-day will look like:

• Support daily site operations in alignment with client contracts, company policies, and operational procedures.
• Coordinate vendors and service providers for building maintenance, including janitorial, HVAC, plumbing, electrical, carpentry, and critical systems services.
• Assist with work order management, preventive maintenance activities, and small project coordination across the site.
• Partner with the Facility Manager to support client initiatives, operational improvements, and workplace service programs.
• Monitor vendor performance, purchase orders, invoices, and site-related financial reporting to support budget and cost management goals.
• Help maintain compliance with safety standards, local regulations, and JLL operational policies while promoting a safe work environment.
• Support workplace and soft services including meeting setup, logistics, events, reception coordination, mail services, and office reconfigurations as needed.

Required Qualifications:

• Associate’s or Bachelor’s degree in Facilities Management, Property Management, Business Administration, or a related field.
• Minimum of 2 years of supervisory or facilities management experience in commercial real estate, hospitality, corporate facilities, or a related environment.
• Experience coordinating vendors, contractors, and building service operations.
• Strong organizational, communication, and problem-solving skills.
• Proficiency with Microsoft Office Suite and general facilities management technology platforms.
• Ability to manage multiple priorities in a fast-paced, client-facing environment.
• Working knowledge of building systems, maintenance operations, and workplace safety practices.

Preferred Qualifications:

• Experience supporting integrated facilities management (IFM) programs in a corporate or commercial environment.
• Familiarity with budgeting, forecasting, invoice management, and financial reporting processes.
• Knowledge of preventive maintenance programs and work order management systems.
• Experience supporting workplace services such as events, moves, meeting coordination, or occupancy services.
• Demonstrated ability to build strong client and vendor relationships.
• Understanding of compliance standards, safety protocols, and operational best practices.
• Experience working collaboratively across cross-functional teams to support operational excellence and continuous improvement.

Location:

Nashville, Tennessee

Work Shift:

Monday through Friday, 8:00 AM to 4:00 PM

Location:

On-site –Nashville, TN

This position does not provide visa sponsorship.

Candidates must be authorized to work in the United States without sponsorship.

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.