Assistant Facilities Manager

CBRE Group, Inc.; Middletown (CT); On-site; USD 65,000 - 90,000; Full time

Job summary

CBRE Group, Inc. is seeking an Assistant Facilities Supervisor to oversee a team coordinating with clients, vendors, and contractors to ensure work orders are completed efficiently and on schedule.

You will support the Facilities Management function, assisting Property Managers with repairs and investment plans while driving operational excellence and customer satisfaction.

Qualifications

• Experience leading facilities or operations teams in a commercial setting.
• Strong understanding of maintenance and vendor management processes.
• Ability to analyze work order data and present performance reports.
• Excellent communication with landlords, tenants, and service providers.

Responsibilities

• Coordinate and manage the team's daily activities and schedules.
• Serve as the point of contact for escalated communications between landlords, tenants, and providers.
• Arrange regular maintenance of equipment and oversee cleaning schedules.
• Review work order data and present management with progress reports and efficiency suggestions.
• Evaluate vendors and costs, and monitor facility expenses.
• Resolve complex problems to help the team meet objectives.

Skills

Team leadership

Facilities management

Vendor management

Operations planning

Data reporting

Job description

About the Role:

As a CBRE Assistant Facilities Supervisor, you will supervise the team that coordinates with clients, vendors, and contractors to make sure work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Coordinate and manage the team's daily activities. Establish work schedules, assign tasks, and cross-train staff.


• Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.


• Arrange for regular maintenance of equipment.


• Review data from work order reports and create and present performance and progress status reports to management. Make suggestions on how to improve efficiency.


• Design and oversee the schedule for cleaning and disinfecting the building.


• Conduct market research and compare costs and benefits when evaluating new vendors.


• Keep track of regular and ad-hoc facility expenses.


• Resolve complex problems and identify appropriate approaches to existing solutions to accomplish team objectives.


• May establish new techniques to ensure the team is able to meet its objectives.


• Has a direct impact on the team objectives as well as the objectives of related teams.


• Ensure personal and team outcomes have a positive impact on customer objectives.


• Lead by example and model behaviors that are consistent with CBRE RISE values. Guide team through the application of basic knowledge of practices and procedures. Work to build consensus.