Assistant Event & Wedding Coordinator

Xfinity Live!; Kansas City (MO); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an Assistant Event & Wedding Coordinator to join their dynamic team. This role involves supporting sales and business development efforts while planning and executing memorable events. You will coordinate with vendors, manage event details, and ensure a seamless experience for clients and guests alike. If you have a passion for hospitality and possess strong communication and organizational skills, this is an exciting opportunity to grow in a vibrant environment. Join a team that values creativity and collaboration, making each event a unique success.

Qualifications

• 2-3 years experience in sales management or marketing, hospitality industry preferred.
• Strong project management and organizational skills are essential.

Responsibilities

• Assist in targeting conventions and creating proposal presentations.
• Coordinate event details and ensure on-site execution is on schedule.
• Provide event recaps and operational suggestions to the team.

Skills

Sales Management

Marketing Strategies

Project Management

Communication Skills

Organizational Skills

Problem Solving

Fluent English

Education

High School Diploma

College Degree

Tools

MS Word

PowerPoint

Excel

Job description

Kill Devil Club & The Gallery Kansas City
1300 Grand Blvd
Kansas City, MO 64106, USA

The Gallery is an elegant, urban venue ideal for wedding ceremonies and receptions, cocktail parties, galas, corporate meetings, and non-profit events for up to 400 guests. Far more than just a beautiful space, The Gallery team handles every aspect of each event, from catering to creating the event layout.

Assistant Event & Wedding Coordinator Responsibilities include, but are not limited to:

Sales and Business Development

1. Assist with research to target convention and hotel conferences, capitalizing on ways to attract and sell to each.
2. Help target companies that use DMCs and independent planners to find event venues.
3. Create and detail proposal presentations and RFP responses.
4. Attend networking events in a sales capacity.

Event Planning

1. Coordinate event details with the sales team once the contract is signed.
2. Work with all event vendors, including: florist, rental company, security, parking.
3. Work with each venue's operations team on all event preparation.
4. Meet with the sales team for additional walk-throughs to finalize event details.
5. Assist with continual up-selling of client and event throughout the working relationship.
6. On-site day of event coordinating to ensure execution is on schedule, maintaining contact with the client throughout and coordinating vendors.
7. Provide event recaps and operation, sales and production suggestions to the team.

Minimum Requirements

1. High School diploma or equivalent, plus 2-3 years of experience in sales management and/or marketing, hospitality industry a plus. College degree preferred.
2. Must speak fluent English, other languages preferred.
3. Proven leadership skills and ability to drive sales.
4. Must be savvy in marketing and promotional strategies.
5. Possess an outgoing personality, ability to approach all individuals and strike up conversations.
6. Reliable and have the ability to keep collected information secured.
7. Strong project management, time management and organizational skills.
8. Communication skills are utilized a significant amount of time when interacting with others; demonstrated ability to interact with guests, employees and third parties that reflects highly on the venue, the brand and the Company.
9. Excellent computer skills including MS Word, PowerPoint, Excel and producing BEOs and sales contracts.
10. Reading and writing abilities are utilized often when completing paperwork and management reports, interpreting results, giving and receiving instructions.
11. Ability to effectively communicate information and ideas.
12. Ability to build and maintain relationships.
13. Ability to work collaboratively with all individuals on the team, including General Managers, Kitchen Managers and banquet staff.
14. Mathematical skills, including basic math are utilized frequently.
15. Problem solving, reasoning, motivating, and organizational skills are used often.
16. Ability to travel to attend workshops, tradeshows, conventions, etc.
17. May require a valid Driver’s License.
18. Required to work weekends and late nights, along with daytime office hours.

Physical Requirements

1. Frequently standing up or moving within and outside of the facility safely and efficiently.
2. Must be able to move about assigned venue safely, with ease, and record guest information.
3. Carrying or lifting items weighing up to 30 pounds.
4. Handling objects, such as promotional items, computer keyboard and phone.
5. Bending, stooping, kneeling.
6. May be required to work nights, weekends, and/or holidays.