Assistant Emergency Management Coordinator

Albemarle County Public Schools; Charlottesville (VA); On-site; USD 94,000 - 103,000; Full time

Benefits offered by this job

Benefits eligible

VRS eligible

Paid holidays

Job summary

Albemarle County Public Schools seeks an Assistant Emergency Management Coordinator to support the development, implementation, and maintenance of a comprehensive emergency management program. The role oversees emergency preparedness, mitigation, response, and recovery activities to meet federal, state, and local requirements.

The AEMC serves as backup to the Emergency Management Coordinator, leading EOC operations and providing executive support.

Qualifications

• Bachelor’s degree in Emergency Management, Public Administration, Public Safety, or a related field.
• Three or more years of progressively responsible experience in emergency management or related field.
• Completion of FEMA ICS training IS-100, IS-200, IS-300, IS-700, IS-800.
• Virginia driver's license in compliance with County policy.

Responsibilities

• Assist in developing and improving the jurisdiction's emergency management program.
• Support EOC leadership and executive decision-support during EMC absence.
• Coordinate with departments and partners on emergency plans and procedures.
• Conduct threat, hazard, and risk assessments to inform preparedness priorities.
• Provide executive-level administrative support and briefing preparation.

Skills

Program support

Communication skills

Analytical thinking

Interpersonal skills

Emergency management software

EOC leadership

Education

Bachelor’s degree

Tools

Veoci software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Assistant Emergency Management Coordinator

Full Time Regular Charlottesville, VA, US

2 days ago Requisition ID: 1804

Salary Range: $93,543.65 To $103,390.35 Annually

Assistant Emergency Management Coordinator
Department of Emergency Management

Full Time, 12 Months
Exempt, Pay Grade 36
Benefits Eligible, VRS Eligible

Job Summary/ Objective:

The Assistant Emergency Management Coordinator (AEMC) supports the development, implementation, and maintenance of a comprehensive, jurisdiction-wide emergency management program under the direction of the Emergency Management Coordinator (EMC). This position assists with emergency preparedness, mitigation, response, and recovery activities, helping ensure compliance with federal, state, and local requirements while strengthening community resilience.

The AEMC is the primary backup to the EMC, assuming Emergency Operations Center (EOC) leadership, situational awareness, and executive decision-support responsibilities in the EMC's absence or as part of a formal on-call rotation. This position also provides executive-level support to the EMC and the Office of Emergency Management (OEM), including briefing preparation, correspondence, and scheduling.

Supervisory Responsibilities:

None

Essential Functions:

• Assist in developing, implementing, and continuously improving the jurisdiction's emergency management program, supporting coordination across internal departments, public safety partners, and regional stakeholders.
• Assists in the development, maintenance, and exercise of the County’s Comprehensive Emergency Management Plan (CEMP) including the Emergency Operations Plan (EOP), Continuity of Operations Plan (COOP), and hazard-specific annexes.
• Support departments and partner agencies in developing, updating, and operationalizing emergency management plans and procedures, and assist in executing adopted plans in alignment with NIMS, ICS, and applicable federal and state standards.
• Support threat, hazard, and risk assessment activities that inform preparedness priorities, mitigation strategies, and resilience planning.
• Assist in designing, coordinating, and evaluating preparedness training and exercise programs for elected officials, staff, and partner agencies, incorporating after-action reporting and improvement planning.
• Serve as the primary backup to the Emergency Management Coordinator, assuming a senior leadership role within the Emergency Operations Center (EOC) and providing executive decision support in the EMC's absence or during on-call activations.
• Support disaster recovery and mitigation activities, including damage assessments, recovery planning, and administration of state and federal disaster assistance processes.
• Serve as a liaison with local, regional, state, federal, nonprofit, and private-sector partners, representing the Office of Emergency Management on committees, working groups, and collaborative initiatives as assigned.
• Assist in coordinating with the Department of Finance and Budget on emergency management grant development and administration, helping ensure compliance with funding requirements, reporting standards, and audit expectations.
• Provide executive-level administrative support to the EMC, including briefing preparation, correspondence, scheduling, and follow-up on action items.
• Support organizational and community preparedness and resilience through outreach, partnership development, and public education initiatives.

Competency: Knowledge/ Skills/Abilities:

Knowledge of:

• Principles and practices of emergency management, disaster response, and recovery
• FEMA guidance, NIMS, ICS, and emergency planning standards
• Local government operations and intergovernmental coordination
• Grant administration and compliance requirements

Skills and Abilities:

• Strong program support and organizational skills
• Ability to support cross-functional teams without direct authority
• Excellent written and verbal communication skills
• Ability to analyze complex situations and make sound recommendations under pressure
• Strong interpersonal skills and ability to build collaborative relationships
• Proficiency with emergency management software, data analysis, and reporting tools
• Ability to assume Emergency Operations Center (EOC) leadership and executive-support responsibilities on short notice, including during the Emergency Management Coordinator's absence

Required Education and Experience:

Bachelor’s degree in Emergency Management, Public Administration, Public Safety, or a related field and three (3) or more years of progressively responsible experience in emergency management, public safety planning, military service, or a related field; additional qualifying experience may be substituted for the required degree on a year-for-year basis.

Valid Virginia driver's license in compliance with County Policy.

• Completion of FEMA ICS (IS-100, IS-200, IS-300, IS-700, and IS-800) required.
• Commence attendance with the National Emergency Management Basic Academy within the first twelve months of employment.
• Obtain Virginia Professional Emergency Manager (VaPEM) certification within the first twenty-four months of employment.
• Obtain and maintain VCIN/NCIC certification, as required for access to secure law enforcement facilities.

Preferred Qualifications/Certifications:

• Three (3) or more years of experience in emergency management.
• Professional certifications such as Associate Emergency Manager (AEM), Certified Emergency Manager (CEM), or comparable credentials
• Experience working in a local or regional government environment.
• Experience supporting multi-agency exercises.
• Experience with Veoci or related virtual EOC software.

Physical and Mental Requirements:

Work is performed in a combination of standard office, Emergency Operations Center (EOC), and field environments. The position requires the ability to:

• Remain in a stationary position for extended periods while working at a computer, participating in meetings, or staffing the EOC.
• Operate standard office equipment, including computers, phones, and audio-visual technology.
• Communicate effectively, both verbally and in writing, with staff, elected officials, partner agencies, and members of the public.
• Analyze complex information, assess situations, and exercise sound judgment, often under time-sensitive or high-pressure conditions.
• Maintain situational awareness and sustain concentration during extended work hours, including evenings, weekends, and overnight shifts as required.
• Travel to various sites within the jurisdiction and region, including field locations that may involve uneven terrain, debris, or exposure to varying weather conditions.
• Lift and carry materials or equipment weighing up to approximately 25 pounds.
• Work in environments that may involve exposure to noise, crowds, stressful situations, or emergency response activities.

The position may require availability outside of normal business hours and the ability to respond to emergency activations as needed, including serving in an on-call rotation and acting on behalf of the Emergency Management Coordinator when required.

Remote Work :

This position is eligible for a hybrid remote work schedule that is in compliance with the County’s Remote Work Policy and meets the operational and service needs for the position. All County staff must maintain residence within the Commonwealth of Virginia.

Salary Range:

The salary range for this position is $93,543.65 - $103,390.35 annually. Starting offer is based on applicable education beyond minimum requirements and internal equity. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities. This is a full time, FLSA exempt position. Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy, §P-60.

Deadline for Applications : Position open until August 31, 2026.

Albemarle County Core Values:

Albemarle County holds its employees to the highest standards in fulfilling the County’s Vision and Mission. We believe in excellence in public service through:

Community: We expect diversity, equity and inclusion to be integrated into how we live our mission.

Integrity: We value our customers and co-workers by always providing honest and fair treatment.

Innovation: We embrace creativity and positive change.

Stewardship: We honor our role as stewards of the public trust by managing our natural, human, and financial resources respectfully and responsibly.

Learning: We encourage and support lifelong learning and personal and professional growth.

Virginia Values Veterans: Albemarle County is a V3 certified program

EOE/EEO

Albemarle County is an equal employment opportunity employer, and does not discriminate against any group or individual on the basis of race, color, religion, sex, sexual orientation, national origin, age or disability in regards to any aspect of employment policy and practice: recruitment, testing, selection, assignment, pay, conditions of work, training, leave, overtime, promotion, discipline, demotion, and separation.