Assistant Electrical Project Manager

Tri-City Electrical Contractors Inc.; Town of Florida (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Tri-City Electrical Contractors Inc. in Florida seeks an Assistant Project Manager 2 to support Project Managers in organizing and controlling electrical construction contracts, focusing on safety, cost, quality, and equipment conservation.

You will regularly visit projects, maintain logs, assist with submittals and procurement, monitor progress, and help prepare budgets. Experience with Accubid estimating is preferred, and compliance with safety standards is required.

Qualifications

• Minimum of four years field experience in the electrical trade.
• Completion of a three-year electrical apprenticeship or equivalent.
• Proficient with NEC and electrical construction materials.
• Experience reading and interpreting contract drawings and specs.

Responsibilities

• Assist Project Manager with tracking charts and logs from start to completion.
• Regularly visit projects, interacting with customers and trades.
• Plan projects using submittal processing and procurement procedures.
• Monitor progress using schedules and scheduling software.
• Assist in reviewing estimates and establishing construction budgets.
• Support project meetings and perform take-offs with Accubid.
• Document costs, reimbursements, and billings per policy.
• Ensure compliance with safety standards and company procedures.

Skills

Project Management

Scheduling Software

MS Office

Communication

Electrical field experience

Education

High School Diploma or equivalent

Electrical apprenticeship program

Florida Driver's license

Tools

Accubid Estimating software

Job description

MISSION:

Achieving excellence through the dedication, innovation, and growth of our employee-owners, creating lasting value with our business partners.

OUR CORE VALUES:

Ownership: As employee-owners, we lead with discipline, act with conviction, and deliver more than is expected.

Transparency: We cultivate an environment of collaboration, accountability, and trust.

Safety: The principle that shapes our culture, values, and resolve.

JOB SUMMARY:

The Assistant Project Manager 2 is responsible for assisting Project Managers in preparing, organizing, executing, and controlling construction contracts to meet company objectives regarding safety, cost, quality, and equipment conservation. The Assistant Project Manager 2 will assist one or more Project Managers, depending on the size and complexity of the projects, as well as oversee the job for a period of up to three weeks during the Project Manager's absence. Assistance resources are available as needed.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Perform skilled labor duties related to the installation, maintenance, and repair of a wide variety of electrical systems and equipment, including but not limited to:

• With direct supervision and support from the project manager, manage the business side of a large-scale construction project.
• Establish with the Project Manager all necessary tracking charts and logs, as well as assist with maintaining said documents from project start through completion.
• Regularly visit assigned projects, interacting with customers and other trades while representing the organization in the field.
• Plan and organize projects using established procedures for submittal processing and subsequent material procurement and management.
• Assist with monitoring and documenting the progress of the project through updated construction schedules and scheduling software.
• Assist with manpower needs based on this schedule.
• Assist in the review of initial job estimates and aid in establishing construction estimates for budget projections.
• Assist the Project Manager in conducting all project meetings.
• Perform required take-off under the supervision of the Project Manager, utilizing Accubid Estimating software.
• Assist with documenting, preparing, and reporting information for all job delays and accelerations for cost impacts, including reimbursements.
• Assist with accurate reporting of project costs using quantitative reporting, project surveying, and job cost month-end processing.
• Assist in preparing and providing, per company policies and procedures, monthly project billings, manpower requirements, and job cost analysis.
• Maintain complete knowledge of project plans, specifications, job folders, and contract scope throughout the life of a project.
• Assist with electronic document control and record-keeping.
• Assist with project close-out/turnover with the general contractor and archiving all project documents per company policy and procedures.
• Assist with “in-house” project closeout.
• Ensure compliance with all job safety standards established by Tri-City and all regulatory agencies.
• Enforce all company policies and procedures.
• Keep abreast of current trends and developments in the field, read technical and trade journals, and participate in activities of professional associations.
• Assist in the development and execution of the change order process and the execution of change orders with the owners and subcontractors.
• Establish with the Project Manager all necessary tracking charts and logs, as well as assist with maintaining said documents from project start through completion.
• Provide a significant contribution to managing all material procurement for the project.
• Assist with the evaluation and interpretation of all contract documents.
• Assist with effectively managing the subcontractor/general contractor/owner billing process.
• Prepare correspondence and communication for the Project Manager for pending items, logs, and other management issues as necessary.
• Ensure project engineering activities align with company and contract requirements to stay on schedule while following safety and quality guidelines and TCE policies and procedures.
• Provide technical support for efforts, including participating in construction planning, design, and interpretation of the design of technical specifications, application of construction methods, resolution and documentation of design conflicts, constructible reviews, etc.
• Coordinate schedules, inventory, material, and project correspondence.
• Be responsible for the development of coordination and electrical layout drawings and assist in the review of shop drawings to ensure their compliance with contract documents.
• Represent the company, project, and/or department during A/E, client, and project management meetings.

OTHER DUTIES AS ASSIGNED:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

SUPERVISORY RESPONSIBILITIES:

This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the department.

REQUIRED EDUCATION AND EXPERIENCE:

• Knowledge of basic mathematical operations and calculations (e.g., addition, subtraction, multiplication, division, percentages, order of operations) to calculate labor, materials, and/or cost estimates for projects and work orders, etc.
• A minimum of four (4) years of field experience in the electrical trade, has completed three (3) years of a four (4) year indentured electrical apprenticeship program, or equivalent experience.
• Intermediate knowledge of electrical construction materials, including gear, fixtures, and commodity items.
• Experience with contract documents (contract drawings, subcontracts, contract addenda, specifications, and change orders).
• Experience reading and interpreting construction plans and specifications, and applicable Local and National Electrical Code requirements.
• Working knowledge of National Electrical Codes.
• Must possess a valid Florida Driver's license in good standing to meet the company's driving requirements.
• Proficient in Microsoft Office suite of products (Outlook, Excel, Word, etc.).
• Must have the ability to effectively read, write, and communicate in the English language at a twelfth (12th) grade level.
• High school diploma or equivalent.

PREFERRED EDUCATION AND EXPERIENCE:

• Bilingual
• Journeyman Electrician License
• OSHA 10

PERSONAL ATTRIBUTES | SKILLS:

• Supports our Mission Statement and Core Values.
• Is honest and has the highest integrity.
• Sets the example for others and is above reproach.
• Ability to cope with job pressures in a constantly changing environment.
• Interpersonal and intrapersonal skills.
• Self-motivated.
• Detail-oriented.
• Positive and professional demeanor.
• Strong problem-solving and critical thinking skills.
• Able to handle and manage confidential information.

WORK ENVIRONMENT:

• General Office Environment: This position operates in a professional office environment, using standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
• Environmental Conditions:
  The work is performed indoors in a climate-controlled setting with minimal exposure to loud noise, temperature variations, or other environmental factors.

PHYSICAL DEMANDS:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing throughout the day.
• Must be able to move objects and use abdominal and lower back muscles to provide support over time without fatigue. Constant movement and use of limbs; this position requires good manual dexterity, coordination, and stamina.
• Ability to wear company-approved Personal Protective Equipment per local, state, federal, or OSHA regulations.
• The employee must frequently lift and move items over 50 pounds.
• Requires the ability to perform physical duties listed above for extended periods.
• Sitting/Standing: Requires prolonged periods of sitting at a desk, though there may be opportunities for standing and moving around the office as needed.
• Manual Dexterity: Frequent use of hands to operate computer keyboards, mouse, and other office tools, as well as to handle paperwork.
• Visual Requirements: The ability to read and interpret data on computer screens and printed documents is essential.
• Mobility: Occasional lifting of objects weighing up to 25 pounds, such as files, documents, or office supplies, may be requested. Must be able to access all areas of the facility and projects to determine purchasing needs.
• Communication: Regular communication with colleagues, vendors, and other stakeholders requires the ability to exchange information effectively in both verbal and written form.

SCHEDULE AND REQUIRED TRAVEL:

• Requires the ability to report to job sites or offices throughout Florida.
• May be requested to work overtime, nights, and weekends.

EOE/APP/Drug-Free Workplace

Equal Employment Opportunity Statement:

Tri-City provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.