Assistant Division Chief (Administrator VI)

Maryland DOT State Highway Administration; Baltimore (MD); On-site; USD 93,000 - 147,000; Full time

Job summary

Maryland DOT State Highway Administration seeks an Assistant Division Chief to oversee permanent professional staff and coordinate multiple federal grant programs, including TA, SRTS, RTP, SB, and discretionary grants, ensuring FHWA requirements are met.

This role leads manual development, staff training, project reviews, environmental clearances, and coordination with SHA offices and LPAs, with potential site visits and consultant contract oversight.

Qualifications

• Six years of administrative or professional work experience.
• Experience interpreting state and federal transportation regulations.
• Experience managing a program or project with supervision of employees.

Responsibilities

• Oversee permanent professional staff and coordinate grant programs.
• Develop and update FHWA-compliant manuals and train LPAs.
• Coordinate project reviews, agreements, and environmental clearances.
• Brief SHA management on projects and oversee consultant contracts.

Skills

Administrative experience

Program management

Regulatory interpretation

Education

High School Diploma or GED

Job description

ANNUALLY $93,138.00 – $146,883.00

Nature of Work:

The Assistant Division Chief’s (ADC) primary responsibility is to oversee permanent professional staff (and, when necessary, temporary, consultant, and/or intern staff) responsible for oversight and coordination of multiple federal grant programs, including but not limited to the Transportation Alternatives (TA) Program, Safe Routes to School Program (SRTS), Recreational Trails Program (RTP), Scenic Byway Program (SB), and those locally sponsored projects funded via Congressionally designated spending and discretionary grants. While these projects are sponsored and led by a local public agency (LPA), successful project completion requires extensive coordination and oversight as required by SHA’s stewardship agreement with the Federal Highway Administration (FHWA). Inasmuch, this ADC manages preparing and updating program manuals consistent with FHWA requirements, organizing training workshops and webinars for LPAs developing grant application materials, facilitating multidisciplinary application review, recommending appropriate projects for discretionary grant funding awards, developing project agreements, organizing project kickoff meetings with LPAs, conducting regular status meetings with LPAs, assisting LPAs with environmental clearance and permitting, facilitating engineering plan review through coordination with the SHA Office of Highway Development, coordinating pertinent materials with the SHA Office of Finance and SHA Office of Construction to ensure approval to advertise, and providing oversight through project construction and closeout including reviewing and processing invoices. This ADC may be required to conduct site visits during the application review process and/or during project development and construction. This ADC’s secondary responsibility is to oversee SHA’s statewide bicycle and pedestrian planning efforts. In addition, this ADC conducts extensive coordination with FHWA and, for projects in metropolitan planning areas, metropolitan planning organizations. Other duties include briefing SHA management about potential and current projects ahead of and during the annual consultation meeting “Tour” and during the General Assembly session. This ADC also may manage consultant contracts.

MINIMUM QUALIFICATIONS:

Education:Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six(6) years of experience in administrative staff or professional work.

Selective Qualification:Three (3) years of experience interpreting and applying state and federal transportation regulations and three (3) years managing a program or project with supervision of employees.