Assistant Division Business Manager

Nevada System of Higher Education; Reno (NV); Hybrid; USD 70,000 - 86,000; Full time

Benefits offered by this job

Relocation assistance

Health insurance

Dental insurance

Vision insurance

Retirement match

Paid holidays

Job summary

The Desert Research Institute (DRI) in Reno, NV seeks an Assistant Business Manager to support the Division of Atmospheric Sciences in daily operations and grant administration.

Responsibilities include assembling proposal packets, reviewing agreements, setting up subawards, monitoring expenditures, preparing monthly reports, and using Workday for grants and contracts data. Hybrid or remote options may be considered.

Qualifications

• Bachelor’s degree required in business administration or related field.
• Minimum of four years of relevant experience in higher education or non-profit.
• Minimum of two years’ experience in sponsored research administration.

Responsibilities

• Assist in pre- and post-award sponsored program administration and grant management.
• Review solicitations, assemble proposal packets, and ensure compliance with agency guidelines.
• Review contractual agreements, set up subcontracts, monitor expenditures, and prepare closeout activities.
• Coordinate cost-sharing, HR-related tasks, and monthly financial reporting; interact with faculty and sponsors.

Skills

Microsoft Office

Communication

Interpersonal skills

Education

Bachelor’s degree in Business Administration or related field

Tools

Workday

Job description

Job Description

The Division of Atmospheric Sciences (DAS) at the Desert Research Institute (DRI) is looking for a highly motivated and organized individual who can work in a fast-paced team-setting to serve as the Assistant Business Manager, a key support role to help run the daily business operations of the Division.

The successful candidate will have an active role in both pre- and post-award sponsored program administration. Responsibilities include the ability to assemble and submit research proposals under deadlines. Applicants must be able to independently review solicitations and assemble proposal packets to assure compliance with agency guidelines. Other responsibilities include the ability to review contractual agreements, assure compliance with agreements, set up subawards, review expenditures, request amendments and extensions from sponsors, and coordinate and prepare closeout activities.

Division responsibilities include working with DRI Leadership to coordinate sponsor cost share requirements, account set up and monitoring, prepare monthly financial reports and recharge rates, and coordinate HR related activities. The successful candidate will be expected to interact regularly with faculty, staff, DRI administrative units, sponsors, and collaborators, and serve on various Institute committees. The successful candidate will also be required to become proficient with using Workday, the Institute’s grants and contracts database, and other reporting tools.

This position is located in Reno, Nevada. Hybrid or remote applicants may be considered.

Required Qualifications

• Bachelor’s degree, preferably in Business Administration or related field from an accredited institution.


• Minimum of four (4) years of relevant experience in higher education or non-profit.


• Minimum of two (2) years’ experience in sponsored research administration.


• Experience in costing and budget development.


• Expected knowledge and practice of federal regulations or Uniform Guidance.


• Excellent written and oral communication skills.


• Strong management and interpersonal skills.


• Demonstrated proficiency in Microsoft Office including Excel, Word, and PowerPoint.


• US Citizenship per sponsor funding requirements.

Preferred Qualifications

• Experience with Workday.

Conditions of Employment

• Due to restricted programs oversight, access, and locations, ALL applicants for this position MUST be citizens of the United States and the incumbent will be subject to work status verification through E-Verify.


• Employment is contingent upon a successful completion of a background check.

Organizational Summary

DRI is a recognized world leader in basic and applied environmental research. Committed to scientific excellence and integrity, DRI faculty, students/postdocs who work alongside them, and staff have developed scientific knowledge and innovative technologies in research projects around the globe.

Since 1959, DRI’s research has advanced scientific knowledge on topics ranging from humans’ impact on the environment to the environment’s effect on humans. DRI’s cutting-edge science and inspiring solutions support Nevada’s diverse economy, provide science-based educational opportunities, and inform policymakers, business leaders, and community members. With campuses in Las Vegas and Reno, DRI serves as the non-profit research arm of the Nevada System of Higher Education.

Salary/Benefits

The minimum annual starting salary is $78,000 and commensurate with experience and education and aligned with similar public academic-research institutions. Candidates will be hired at the level that is comparable to their experience, knowledge, skills, and abilities in relation to the position duties.

DRI offers a benefits package that includes health, dental, vision, and life insurance; including 19.25% retirement match, 24 annual leave days, beginning balance of 30 sick leave days, 12 paid holidays, educational benefits, and the choice of three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts. Additionally, there is no state income tax and no social security deduction. This position is eligible for relocation assistance.

Exempt

Yes

Full-Time Equivalent

100.0%

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process based on applicant notification and permission.

Newly hired faculty and postdoctoral fellows must assure that their official transcript is submitted to the Human Resources Office within 30 calendar days from the effective date of employment. Academic degrees must have been awarded by regionally accredited institutions.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

DRI employs only U.S. citizens and aliens authorized to work in the U.S. DRI only sponsors aliens applying for research faculty or postdoctoral fellow positions (J-1 or H-1B Visas).

All applicants hired by the Desert Research Institute are subject to E-Verify.