Assistant Division Business Manager

Desert Research Institute, Inc.; Reno (NV); Hybrid; USD 70,000 - 86,000; Full time

Job summary

Desert Research Institute (DRI) in Reno, NV seeks an Assistant Business Manager to support daily operations of the Division of Atmospheric Sciences. You will handle pre- and post-award sponsored program administration, assembling proposals, reviewing contracts, and coordinating closeouts.

Responsibilities include coordinating sponsor cost shares, setting up subawards, monitoring expenditures, and preparing monthly financial reports.

Qualifications

• Bachelor’s degree in Business Administration or related field from an accredited institution.
• Minimum of four years of relevant experience in higher education or non-profit.
• Minimum of two years’ experience in sponsored research administration.
• Experience in costing and budget development.
• Expected knowledge of federal regulations or Uniform Guidance.
• Excellent written and oral communication skills.
• Strong management and interpersonal skills.
• US Citizenship per sponsor funding requirements.

Responsibilities

• Assemble and submit research proposals under deadlines.
• Review solicitations and assemble proposal packets to assure compliance with agency guidelines.
• Review contractual agreements, set up subawards, review expenditures, and request amendments and extensions from sponsors.
• Coordinate and prepare closeout activities.
• Interact with faculty, staff, sponsors, and collaborators; work with HR-related activities.
• Become proficient with Workday and other reporting tools.

Skills

Written communication

Oral communication

Interpersonal skills

Budgeting

Sponsored research administration

Workday

Education

Bachelor's degree in Business Administration or related field

Tools

Workday

Job description

Thank you for your interest in employment with the Desert Research Institute. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.Required attachments are listed below on the posting. Your application will not be considered without the required attachments.Please see the application instructions under each posting for information on submittal deadlines.If you need assistance or have questions regarding the application process, contact Human Resources Hotline at [phone] or [e-mail] .Job DescriptionThe Division of Atmospheric Sciences (DAS) at the Desert Research Institute (DRI) is looking for a highly motivated and organized individual who can work in a fast-paced team-setting to serve as the Assistant Business Manager, a key support role to help run the daily business operations of the Division.The successful candidate will have an active role in both pre- and post-award sponsored program administration. Responsibilities include the ability to assemble and submit research proposals under deadlines. Applicants must be able to independently review solicitations and assemble proposal packets to assure compliance with agency guidelines. Other responsibilities include the ability to review contractual agreements, assure compliance with agreements, set up subawards, review expenditures, request amendments and extensions from sponsors, and coordinate and prepare closeout activities.Division responsibilities include working with DRI Leadership to coordinate sponsor cost share requirements, account set up and monitoring, prepare monthly financial reports and recharge rates, and coordinate HR related activities. The successful candidate will be expected to interact regularly with faculty, staff, DRI administrative units, sponsors, and collaborators, and serve on various Institute committees. The successful candidate will also be required to become proficient with using Workday, the Institute’s grants and contracts database, and other reporting tools.This position is located in Reno, Nevada. Hybrid or remote applicants may be considered.Required Qualifications:Bachelor’s degree, preferably in Business Administration or related field from an accredited institution.Minimum of four (4) years of relevant experience in higher education or non-profit.Minimum of two (2) years’ experience in sponsored research administration.Experience in costing and budget development.Expected knowledge and practice of federal regulations or Uniform Guidance.Excellent written and oral communication skills.Strong management and interpersonal skills.Demonstrated proficiency in Microsoft Office including Excel, Word, and PowerPoint.US Citizenship per sponsor funding requirements.Preferred Qualifications:Experience with Workday.Conditions of EmploymentDue to restricted programs oversight, access, and locations, ALL applicants for this position MUST be citizens of the United States and the incumbent will be subject to work status verification through E-Verify.Employment is contingent upon a successful completion of a background check.Organizational SummaryDRI is a recognized world leader in basic and applied environmental research. Committed to scientific excellence and integrity, DRI faculty, students/postdocs who work alongside them, and staff have developed scientific knowledge and innovative technologies in research projects around the globe.Since 1959, DRI’s research has advanced scientific knowledge on topics ranging from humans’ impact on the environment to the environment’s effect on humans. DRI’s cutting-edge science and inspiring solutions support Nevada’s diverse economy, provide science-based educational opportunities, and inform policymakers, business leaders, and community members. With campuses in Las Vegas and Reno, DRI serves as the non-profit research arm of the Nevada System of Higher Education.Salary/BenefitsThe minimum annual starting salary is $78,000 and commensurate with experience and education and aligned with similar public academic-research institutions. Candidates will be hired at the level that is comparable to their experience, knowledge, skills, and abilities in relation to the position duties.DRI offers a benefits package that includes health, dental, vision, and life insurance; including 19.25% retirement match, 24 annual leave days, beginning balance of 30 sick leave days, 12 paid holidays, educational benefits, and the choice of three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts. Additionally, there is no state income tax and no social security deduction. This position is eligible for relocation assistance.ExemptYesFull-Time Equivalent100.0%Required Attachment(s)Please upload the following document(s) in the specified section of your Workday application:Cover letter detailing how your experience and professional qualifications prepare you to succeed in this role at DRICurrent resumeContact information for three professional references, to be contacted at the appropriate phase of the recruitment process based on applicant permissionQualified individuals are encouraged to apply immediately and provide all required attachments to receive full consideration. Failure to address each required qualification in the materials will disqualify the candidate from further consideration.SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATESDRI employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Browse Jobs” report within Workday to find and apply for jobs at DRI and other NSHE Institutions. Once you log into Workday, type \"Browse Jobs\" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number R0154098 in the search box.Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received, or a hiring decision has been made. For more detailed information about DRI, please visit us at www.dri.edu . For questions regarding this position or assistance with your application, please email [e-mail] or call the recruiting office at 775-673-7431.Posting Close DateNote to ApplicantApplicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.References will be contacted at the appropriate phase of the recruitment process based on applicant notification and permission.Newly hired faculty and postdoctoral fellows must assure that their official transcript is submitted to the Human Resources Office within 30 calendar days from the effective date of employment. Academic degrees must have been awarded by regionally accredited institutions.This position may require a criminal background check to be conducted on the candidate(s) selected for hire.As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.DRI employs only U.S. citizens and aliens authorized to work in the U.S. DRI only sponsors aliens applying for research faculty or postdoctoral fellow positions (J-1 or H-1B Visas).All applicants hired by the Desert Research Institute are subject to E-Verify.