Assistant Director, Student Life, Working Professionals Program

The University of Chicago Booth School of Business

Chicago (IL)

On-site

USD 65,000 - 85,000

Full time

14 days+

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Job summary

The University of Chicago Booth School of Business is seeking an Assistant Director, Student Life, Working Professionals to oversee program operations and provide direct student support for Evening/Weekend and EMBA populations. The role collaborates with student-facing staff and Booth partners to ensure operational excellence during class weeks at Gleacher Center.

Responsibilities include budgeting, event logistics, schedule coordination, and coordination with London and Hong Kong teams.

Qualifications

Minimum requirements include a college or university degree in related field.
2-5 years of work experience in a related job discipline.
Experience in a higher education setting is a plus.

Responsibilities

Collaborates with student-facing teams to strategize and identify program opportunities to enhance student experience and engagement.
Partners with Working Professionals Student Life team by supporting student requests and solving needs.
Coordinates with London and Hong Kong program teams and facilitates necessary committees.
Plans and manages faculty and student engagement activities, such as Faculty Social Hours.
Manages student communications and updates through the school’s digital platforms.
Oversees the operating budget for multiple student group accounts and operation budgets.
Supports EMBA class weekend experiences, including catering and logistics.
Manages textbooks purchases and distribution for EMBA students.
Manages Booth Groups, the event registration system for student clubs and Student Life.
Assists with event logistics, materials, follow-up, metrics and process improvements.
Works with Booth Accounting on contract submissions, negotiations and payments.
Manages TA payments and evaluations with Booth HR.

Skills

MS Office proficiency

Verbal communication

Written communication

Presentation skills

Project management

Organizational skills

Education

Bachelor’s degree

Tools

Oracle

Canvas

Booth Groups

Job description

Department

Booth MBA: Student Life, Working Professionals

About The Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim:

Chicago Booth Is Proud To Claim

an unmatched faculty.

degree and open enrollment programs offered on three continents.

a global body of nearly 56,000 accomplished alumni.

strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Assistant Director, Student Life, Working Professionals Program is primarily responsible for managing the program support and operations of the Working Professionals Programs Student Life teams. The Assistant Director will provide direct student support to the Evening/Weekend and Executive MBA populations and assist with programs and event operations. The Assistant Director works in close collaboration with student-facing staff and builds facilities to manage daily students and staff needs. This role also interfaces with Booth partners and helps to create operational excellence during class weeks at Gleacher Center. This position is not eligible for employer-sponsored employment authorization.

Responsibilities

Collaborates with different student-facing teams to strategize and identify program opportunities to enhance student experience and increase overall student engagement.

Partners with the Working Professionals Student Life team members by supporting student requests and problem-solving student needs.

Collaborates with London and Hong Kong program teams and facilitates necessary committees.

Plans and manages faculty and student engagement such as Faculty Social Hours.

Creates and manages student quarterly communications, including weekly digest, invitations and updates through the school’s digital platforms.

Provides financial oversight of the operating budget for multiple student group accounts and operation budgets, and monitors and reconciles the Student Life accounts.

Supports the EMBA class weekend experience such as catering, coordination with other relevant Booth departments, and other event logistics.

In partnership with the Faculty and Academic Services team, manages the purchase and distribution of student textbooks for EMBA students.

Manages Booth Groups, the event registration system for student clubs and Student Life.

Assists the Student Life team with event logistics, event materials, follow-up, metrics, and process improvements.

Works closely with Booth Accounting on all contract submissions, negotiations, and payments.

Manages Teaching Assistant payments and evaluations with Booth HR.

Serves as an approver of the student listservs.

Manages systems such as Booth Groups and Oracle.

Maintains a working knowledge of Student Life Canvas Program sites.

Manages office administrative functions, supplies, and facilities coordination.

Assists with staffing Student Life events when necessary, including evenings and weekends.

Undertakes projects and provides administrative support as assigned, related to the business of the organizational unit.

Coordinates with the students and staff to develop activities, programs, and initiatives related to student life, and/or community involvement. Develops and implements straightforward programming.

Advises, supports, and recommends concepts for programming to leaders of various organizations and programs.

Performs other related work as needed.

Education: Minimum Qualifications

Minimum requirements include a college or university degree in related field.

Work Experience

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications

Preferred Qualifications

Education

Bachelor’s degree.

Experience

Background in a higher education setting.

Technical Skills Or Knowledge

Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).

Preferred Competencies

Outstanding verbal, written, and presentation skills, as well as organizational skills.

Proven organizational aptitude, attention to detail, and project management.

Handle multiple detailed tasks/projects simultaneously, set priorities and streamline projects and processes, while meeting strict deadlines with frequent interruptions.

Work independently with little supervision; possess a self-motivated disposition; identify opportunities for improvement and recommend effective changes, all while achieving key objectives resulting in desired outcomes.

Maintain strict confidentiality of sensitive information.

Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty and corporate contacts in a multitude of communication methods, including in person, email, and phone.