Assistant Director Student Events, Student Life

UT Southwestern Department of Dermatology; Dallas (TX); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Retirement Programs TRS

Paid Parental Leave

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

UT Southwestern Medical Center in Dallas seeks an Assistant Director of Student Events to lead planning and execution of large-scale programs for the four schools. You will oversee staff and contractors, coordinate with university departments, and manage ceremonies and related communications.

You will also coordinate with senior leadership and external vendors to ensure high-quality events, while supporting the director of Student Life and participating in ongoing event planning initiatives.

Qualifications

• Bachelor’s Degree in Business or a related field is required.
• 6 years of experience in event planning and experience working with complex budgets, preparing financial spreadsheets, and tracking expenditures.

Responsibilities

• Plan and implement all aspects of large-scale programs and events for the four schools of UT Southwestern Medical Center.
• Manage staff and contractors; collaborate with University departments to ensure high-profile events are successful.
• Coordinate commencement and white coat ceremonies, including student/guest management, program coordination, materials, music, and multimedia services.
• Develop and manage communication plans for commencements and other events for four schools, ensuring timely dissemination of information to faculty, staff, students, parents and external audiences.
• Liaise with the Office of the President, Provost, Communications and Public Affairs, deans, and committees on student events.
• Work with internal and external service providers (catering, print, design, venues, photography) to ensure best value and top service for ceremonies and events.
• Participate in planning committees for recurring events like orientations, United to Serve, Second Look Weekend and similar student programs.
• Support and act as backup for the director of Student Life.

Education

Bachelor's Degree in Business or related field

Job description

Location: Dallas, TX

Location Type: On‑site

Job Number: 260000IQ

Category: Professional & Executive

Posted 2 Days Ago

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas‑Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world‑renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas‑Fort Worth according to U.S. News & World Report (Opens in a new window), we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on‑site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

The Assistant Director of Student Events will be responsible for planning and implementation of all aspects of large‑scale programs and events for the schools of UT Southwestern Medical Center. This position will be responsible for managing a variety of staff and contractors and will collaborate with various University departments to ensure multiple high‑profile events throughout the year are a success. Assists as a liaison with the Office of the President, the Provost Office, Communications and Public Affairs, deans of the four schools, and committees working on all student events. Actively participate on planning committees for recurring events including orientations, United to Serve, Second Look Weekend (MS0) and various other opportunities involved with students.

JOB DUTIES

• Provide high skilled coordination and professional administrative skills for high level events and project management.
• Responsible for the planning, logistics and ongoing management of programs and events for our four schools.
• Manage key aspects of commencement and white coat ceremonies, including student and guest management, school, college, program coordination, printed materials, music, multimedia services, recruitment and management of volunteer staff, oversight of logics. Use independent judgment & discretion for University’s high‑profile events.
• Develop and manage the communication plan for commencement as well as other events for four schools, ensuring correct information is circulated to faculty, staff, students, parents and published for external audiences in a timely manner.
• Assists as a liaison with the Office of the President, the Provost Office, Communications and Public Affairs, deans of the four schools, and committees working on all student events.
• Work with internal and external service providers, to achieve best value and excellent service for high‑profile ceremonies and events (catering, print, design, venues, photography, others as required).
• Actively participate on planning committees for recurring events including orientations, United to Serve, Second Look Weekend (MS0) and various other opportunities involved with students.
• Supports and acts as backup for the director of Student Life.
• Perform other duties as assigned.

BENEFITS

• PPO medical plan, available day one at no cost for full‑time employee‑only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits! (Opens in a new window)

Required

• Education Bachelor’s Degree in Business or a related field
• Experience 6 years of experience in event planning and Experience working with complex budgets, preparing financial spreadsheets, and tracking expenditures Additional years of directly related experience may be considered in lieu of stated degree requirements on a year for year basis.

SECURITY AND EEO STATEMENT

Security

This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Working at UTSW

Bring Your “A” Game. Why are top candidates in so many professional fields – including customer service, finance, and human resources, to name a few – choosing UT Southwestern Medical Center as a career home? Simple. They know that they will work among a team of people who bring their best every day to support a health organization that’s breaking new ground in dozens of ways. That’s what we can offer you.

It takes a lot to keep UT Southwestern at the forefront, where world‑class patient care, acclaimed medical education, and innovative research breakthroughs are common occurrences. When you join us, those are the challenges you’ll share. Our organization has taken on serious commitments and responsibilities within a rapidly evolving health care system.

Change is a constant, so our work supporting this complex matrix of business and systems needs must rise to the highest level of professionalism, collaboration, and innovation. That’s true for every role across the Medical Center and represents why this can be the most challenging work of your career.