Assistant Director, Regional Engagement

Villanova University; Rosemont (PA); On-site; USD 58,300 - 72,900; Full time

Job summary

Villanova University is seeking an Assistant Director, Regional Engagement to lead the Alumni Association Regional Clubs program. You will serve as the primary staff liaison, manage volunteers, plan events, and coordinate activities across regional clubs to deliver a consistent, high‑quality engagement experience for alumni.

This 12‑month, full‑time role requires a bachelor’s degree and 2–4 years in alumni relations or related fields, with strong relationship, organizational and communication

Qualifications

• Bachelor’s degree required.
• 2–4 years of experience in alumni relations, volunteer engagement or related field.
• Demonstrated experience in relationship management and event coordination.
• Strong organizational, communication and volunteer management skills.
• Ability to manage multiple priorities, work independently and as part of a collaborative team.
• Knowledge of general office equipment; Excel proficiency.

Responsibilities

• Serve as day‑to‑day manager and primary contact for the Regional Clubs program.
• Recruit, onboard, train, and support regional volunteer leaders.
• Manage annual volunteer registration, compliance, and leadership transition processes.
• Track club participation, engagement, and satisfaction metrics; prepare reports and recommendations.
• Oversee planning and execution of club events, programs, and signature initiatives.
• Collaborate with Special Events and Communications partners on club-related activities.
• Manage operational budgets for Regional Clubs and regional engagement activities.
• Staff support for related Alumni Relations initiatives and special projects.

Skills

Relationship management

Event coordination

Organizational skills

Communication

Volunteer management

Education

Bachelor's degree

Tools

Excel

Job description

Posting Details

Do you have questions about the application process? If so, please refer to the Applicant FAQ’s.

Posting Number: 20260385S

Position Title: Assistant Director, Regional Engagement

Position Type: Staff

Location: Villanova, PA

Recruitment Type: Internal/External Applicants

Work Schedule: full-time/12-months

Department: 604 - University Advancement

Ignite Your Career at Villanova University! Whether undergraduate or graduate, faculty or staff, each community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this community, your work will improve lives and ignite change!

Why work at Villanova?

Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.

• Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
• Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more .

Villanova University has embarked on a 10-year strategic plan, Rooted. Restless., with the goal of enhancing the Augustinian Catholic living and learning experience for all members of our community. University Advancement is seeking exceptional talent to join our mission-driven team working together toward our shared vision for Villanova, fueled by the generosity of the University’s philanthropic supporters as we “keep moving” in the spirit of St. Augustine in the public phase of Villanova’s comprehensive capital campaign: Espiritus Nova.

The Assistant Director, Regional Engagement serves as the primary staff liaison for the Villanova University Alumni Association ( VUAA ) Regional Clubs program. This role is responsible for the operational management, volunteer leadership support, and execution of regional club programs and activities, ensuring a consistent and high‑quality engagement experience.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.

Duties And Responsibilities

Volunteer Management:

• Serve as day‑to‑day manager and primary point of contact for the Regional Clubs program.
• Recruit, onboard, train, and support regional volunteer leaders, including club presidents and boards.
• Manage annual volunteer registration, compliance, and leadership transition processes with support from the Volunteer Engagement Specialist.
• Track club participation, engagement, and satisfaction metrics; prepare reports and recommendations.

Program Management

• Oversee planning and execution of club events, programs, and signature initiatives.
• Collaborate with Special Events and Communications partners on club‑related activities.
• Manage operational budgets for Regional Clubs and assigned regional engagement activities.

Additional

• Staff support for other related Alumni Relations and University Advancement initiatives including, but not limited to: Homecoming, Reunion, 1842 Day, VUAA Volunteer Leaders Conference, and others as established.
• Perform other duties and assist with special projects as assigned.

Minimum Qualifications

• Bachelor’s degree required.
• Minimum of 2-4 years of experience in alumni relations, volunteer engagement, program management, or a related field.
• Demonstrated experience in relationship management and event coordination. Experience with managing multiple priorities, working independently and as part of a collaborative team in a fast-paced environment.
• Strong organizational, communication, and volunteer management skills required. Ability to manage complex projects, prioritize and delegate effectively, and assess results using data.
• Knowledge of general office equipment, including personal computers, word processing,
• Excel and/or other spreadsheet programs required.

Preferred Qualifications

• Knowledge of best practices within Alumni Relations or Advancement in a higher education setting a plus.
• Knowledge of event or marketing software a plus.

Physical Requirements And/or Unusual Work Hours

Willingness and desire to travel required. Must be able to work additional hours in evening and weekends to provide support for events and programs. A valid driver’s license and the ability to travel locally and regionally by air and train are required.

Special Message To Applicants

Posting Date: 07/27/2026

Closing Date (11:59pm ET):

Salary Posting Information

This position falls within salaried grade 14 and the range is $58,300-72,900. The final salary will be determined with consideration of several factors including the selected candidate’s qualifications, department budget availability, market data, and internal equity.

Salary Grade: 14

Job Classification: exempt

References Needed

Minimum Number of References Needed 3

Maximum Number of References Needed 3