Assistant Director, Programs & Operations — Academic Center

The University of Chicago Booth School of Business; Chicago (IL); On-site; USD 60,000 - 65,000; Full time

Job summary

The University of Chicago Booth School of Business seeks an Assistant Director, Programs and Operations to support the Chookaszian Accounting Research Center (CARC). You will partner with the Faculty Director on day-to-day operations, budgets, faculty support, and data management to advance strategic initiatives.

You will coordinate workshops, faculty meetings, and select conferences, while partnering with Booth Marketing on web content and communications.

Qualifications

• 2–5 years of administrative/operational experience.
• Experience planning events and programs.
• Excellent verbal and written communication, with strong presentation skills.

Responsibilities

• Serve as the primary administrative and operational partner to the Faculty Director, supporting strategic priorities, special projects, faculty engagement efforts, and the overall management of Center operations.
• Manages the Center's annual operating budget, including forecasting, expense approval, financial tracking, reconciliations, and maintaining real-time budget reports for the Faculty Director.
• Prepares monthly budget analyses, projections, and financial reports and supports the annual budget planning process to ensure effective stewardship of Center resources.
• Supports the development and implementation of strategic initiatives that enhance the visibility, reach, impact, and long-term growth of the Center.
• Identifies and evaluates opportunities for new programs, services, research initiatives, and other forward-looking projects that advance the Center's mission.
• Coordinates research support activities, surveys, data collection efforts, and other initiatives that strengthen the Center's research capabilities and impact.
• Prepares reports, presentations, briefing materials, and other analyses to support Center planning, faculty activities, and leadership decision-making.
• Manages faculty recruitment logistics and processes, serving as the primary point of contact for candidates; and coordinating interviews, visits, meetings, and related activities.
• Provides administrative and project support to faculty related to research initiatives, meetings, communications, and other Center activities.
• Manages relationships with vendors and external partners, including contract coordination, invoice processing, expense tracking, and payment administration.
• In partnership with Booth Marketing, oversees and maintains the Center's website, digital content, and communication channels to support engagement and outreach efforts.
• Coordinates the planning and execution of weekly workshops, seminars, and faculty meetings, including scheduling, communications, registrations, and logistical support.
• Plans and manages occasional conferences, summits, and special events, including project management, stakeholder coordination, travel arrangements, vendor management, and event-day support.

Skills

Administrative experience

Event management

Verbal communication

Written communication

Presentation skills

Education

Bachelor's degree

Tools

MS Office

Job description

The University of Chicago Booth School of Business seeks an Assistant Director, Programs and Operations to support the Chookaszian Accounting Research Center (CARC). You will partner with the Faculty Director on day-to-day operations, budgets, faculty support, and data management to advance strategic initiatives.

You will coordinate workshops, faculty meetings, and select conferences, while partnering with Booth Marketing on web content and communications.