Assistant Director, Operations

Simon Property Group; Florida; On-site; USD 75,000 - 105,000; Full time

Job summary

Simon Property Group is seeking a qualified facilities/maintenance operations professional for Sawgrass Mills in Florida. The role focuses on developing long-range capital plans, ensuring safety systems meet code, and maintaining optimal operating conditions through daily inspections.

You will coordinate capital projects, manage procurement within budget, oversee contractors, and support tenants while maintaining a safe, compliant environment across the mall.

Qualifications

• Bachelor’s degree in related field.
• Strong ability to read blueprints and CAD drawings.
• Excellent written and verbal communication skills.
• Proficient computer skills, including MS Office.

Responsibilities

• Develop a 5-year capital plan for property assets and capital projects.
• Keep safety systems up to code, maintained and inspected.
• Perform daily property walk-throughs to ensure assets operate well.
• Assist in procurement within CAM and Capital Expenditure budgets.
• Collaborate with Operations to manage operating expenses within budget.
• Oversee contractors, manage scopes of work, bids, and close-out docs.
• Coordinate with tenants and government for permits and approvals.
• Lead staff development and performance reviews; ensure safety programs.

Skills

Blueprints

CAD drawings

Communication

Facilities management

Education

Bachelor’s degree in related field

Tools

MS Office

AutoCAD

Job description

Job Location: Sawgrass Mills

The successful candidate’s responsibilities will include, but not be limited to: Assists with the development of a 5-year capital plan to continue to maintain and enhance the property assets and execute against projected capital plans Ensures property safety systems are up to code, maintained and inspected Conducts daily walk-through’s of the property to ensure physical assets are in best possible operating condition. Respond rapidly to any operational issues uncovered in property inspections Assists in the management of procurement and application of all goods and services within annual CAM and Capital Expenditure budget Partners with the Operations Director to manage Property Operating expenses within or below budget levels. Effectively manage negative financial variances to overcome or minimize loss within Property Operating budget Become comfortable with the work process for both capital projects and ongoing services – including developing scope of work, request for proposal, evaluating contractor submissions/bids, developing service agreements, overseeing contracted work, work inspections, assuring project is completed in accordance with terms of service agreement and required documentation is delivered prior to project close-out and/or payment Monitors cleaning services provided through contracts that require rigorous oversight. Manages preventive and predictive maintenance, repair, and construction work to sustain safe and reliable operation Reads and interprets paper- or computer-based engineering drawings and schematic diagrams Works with OD and other maintenance staff members to ensure proper Preventative Maintenance and related record keeping and logs Maintains a safe environment and identifies and eliminates safety hazards to Mall staff, tenants and customers. This may include administration of and training for programs such as OSHA, ADA, EPA and other regulated programs Works with security and local officials to plan and oversee a fire safety program. Supports preparation for emergency and disaster response Performs Condition Assessments (either personally or with the assistance of consultants) to assist in development of long range capital plans and budgets. Oversees contractors performing capital work Interacts with Portfolio Director of Operations and Energy Services Provide support to tenants under construction and ensure construction activities match approved plans and comply with mall criteria May assist tenants in overcoming Government and permit obstacles, build relationships with key Government officials Coordinate and communicate with tenant coordination to insure tenants opens at or before the budgeted RCD Develop staff members by enhancing their roles and broadening their experiences. Give recognition for good performance and effectively counsel poor performance. Complete performance reviews with thorough and objective feedback Resolve tenant lease and non-lease concerns related to facility operations Establish strong relationships and may frequently interact with key civic leaders (Code Officials, Fire Safety, etc.) Maintain good relationships with tenants through frequent interaction, effective follow-through, and by participating in formalized tenant meeting to promote/discuss facility operations initiatives Fulfill Manager-on-Duty rotation and manage day to day activities as necessary which may include emergency situations Manage operations purchasing program and asset inventory Ensure all Services Agreements are current and compliant to the Simon Field Purchasing Policy Other duties as assigned.

MINIMUM QUALIFICATIONS:

Bachelor’s degree in related field Minimum three years of experience in facility/maintenance operations Ability to read and understand blue prints, CAD drawings and other schematics Ability to communicate effectively both orally and in writing Proficient in the use of computers and programs such as Microsoft Office and other programs as applicable to the property Ability to be flexible, prioritize and manage multiple projects, as well as solve problems in a timely manner Valid Driver’s License Ability to lift and carry up to 50 pounds

Simon® is a real estate investment trust engaged in the ownership of premier shopping, dining, entertainment and mixed-use destinations (Simon Property Group, NYSE: SPG). Our properties across North America, Europe and Asia provide community gathering places for millions of people every day and generate billions in annual sales. In addition to our high quality properties, Simon is also known for our strong balance sheet, a long-tenured and well-respected senior management team, and our innovative spirit, as reflected in a 50 + year history of successful retail real estate development, management, and leasing. Simon was named Fortune’s Most Admired Real Estate Company eight times. We have experienced an explosion of growth and innovation unprecedented in the industry and we look forward to Simon's future. Simon is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. If you require assistance or need to request an accommodation due to a disability, please email [e-mail]. Please note this email is intended only for accommodation requests related to the application and interview process. Any other correspondence will not receive a response.