Assistant Director of University Events

Aurora University; Aurora (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Aurora University invites applications for an Assistant Director of University Events to support planning, coordinating, and executing campus events. This role entails on-site presence at key events, managing registrations, and coordinating with external vendors and internal departments to ensure seamless experiences.

The ideal candidate will have a Bachelor’s degree and 3–5 years of event coordination experience, with strong communication and multitasking abilities.

Qualifications

• Bachelor's degree required.
• 0-5 years of event coordination experience preferred in higher education.
• Ability to work evenings, holidays and weekends as needed.
• Excellent communication and problem-solving skills.
• Capable of managing multiple events and vendors simultaneously.

Responsibilities

• Assist events leadership in planning and executing campus events.
• Provide on-site support during key events.
• Manage event registrations and coordinate vendors.
• Collaborate with departments and external partners.
• Utilize event management tools to optimize processes.

Skills

Evening/weekend availability

Problem solving

Interpersonal skills

Oral and written communication

Multitasking

Vendor coordination

Education

Bachelor's Degree

Tools

MS Office Suite

25Live Pro reservations

SmartDraw

Job description

Position Purpose:

The Assistant Director of University Events supports learning byassisting the University Events department in the coordination ofcampus events. With the mission, vision, and core values of AuroraUniversity central to the work, this position is an integral partof the University Events team and is a key member in helpingachieve the university’s success.

Core Competencies:

1. Represents Aurora University in the most positive manner withprospective, former and current students, clients, suppliers andthe community we serve. Interacts effectively with a diverse groupof faculty, staff, students and other customers of our service,learns and uses operating practices of the department and AuroraUniversity.
2. Upholds the Mission Statement: At Aurora University, oursingular goal is to empower students to achieve lasting personaland professional success. We do this by being an inclusivecommunity dedicated to the transformative power of learning. As ateaching-centered institution, we encourage undergraduate andgraduate students to discover what it takes to build meaningful andpurposeful lives.
3. Handles all information with tact and discretion and recognizesthe confidential nature of university business.
4. Supports learning through performance of essential jobfunctions and performing other duties and functions as necessary oras assigned, including voluntary participation in universitycommittees, activities and events.

Essential Job Functions:

• Assist the University Events leadership in planning,supporting, and executing presidential and other high-level campusevents.
• Provide on-site support during key events.
• Manage event registrations for Arts and Ideas and other specialevents.
• Collaborate with outside vendors and other universitydepartments.
• Utilize the university’s centralized 25LivePro reservationsystem and the Smart Draw event diagram program.
• Assist the University Events team with continuous processimprovement for event management.

Essential Job Requirements:

Education:

• Bachelor’s Degree required

Experience:

• Demonstrated ability to set and consistently meet deadlines.minimum of three to five years of event coordination experience,preferably in higher education.

Skills:

• Ability to work some evenings. holidays and weekends foruniversity-sanctioned events
• Ability to identify and solve problems
• Strong enthusiasm, motivation, and drive
• Prior event registration management experience is a plus
• Ability to manage multiple projects and management skills toprioritize simultaneous events/projects.
• Strong interpersonal skills and the ability to work effectivelywith a wide range of constituents: the ability to develop andmaintain strong relationships with internal and externalaudiences
• The ability to work independently and as a member of theUniversity Events team
• Excellent oral and written communication skills
• Excellent computer skills, proficiency with MS OfficeSuite.

Physical Requirements:

• Ability to sit for long periods.
• Ability to stand for periods.
• Ability to move about campus.
• Ability to use computer, telephone, email and officeequipment.
• Ability to lift or move up to 25 pounds.