Assistant Director of the Payroll Examination, Bureau of Controller

Cityofnewyork; New York (NY); Hybrid; USD 120.000 - 160.000; Vollzeit

Benefits dieser Stelle

Loan forgiveness

Premium-free health insurance

Public sector pension

Tax-deferred savings

Work from home option

Zusammenfassung

City of New York – NYC Health Department seeks an Assistant Director of the Payroll Examination within the Payroll Accounting Unit to oversee daily operations, ensure timely payroll processing, and supervise staff across payroll activities.

The position requires permanent civil service Accountant Level or Management Auditor, with strong regard for compliance with OPA/OLR and union agreements; hybrid work options and robust benefits are offered.

Qualifikationen

• Permanent civil service title Accountant Level or the comparable title of Management Auditor.
• Strong knowledge of payroll policies, regulations, and CBAs.
• Experience supervising payroll staff and ensuring timely processing.

Aufgaben

• Supervise daily operations of the Payroll Examination Unit and meet deadlines.
• Review payroll reports generated by PMS/Pi and related reports.
• Approve retroactive adjustments, special payments, and leave without pay transactions.

Kenntnisse

PMS

Payroll System

Pi System

Tools

Payroll Management System (PMS)

Payroll Information System (Pi)

Jobbeschreibung

Open to candidates who are permanent in the civil service title of Accountant Level or the comparable title of Management Auditor

The Bureau of Controller within the Division of Finance seeks to hire an accountant to perform duties as Assistant Director of the Payroll Examination. Under the direction of the Director of Payroll, the Assistant Director of the Payroll Examination/Payroll Accounting Unit will oversee the daily operations of the unit to ensure the accurate and timely processing of payroll transactions for agency employees. The selected candidate will supervise staff responsible for analyzing payroll reports, researching payroll discrepancies, processing supplemental payments, and ensuring compliance with City payroll policies, collective bargaining agreements, and applicable regulations.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

• Supervise and direct the daily activities of the Payroll Examination Unit, ensuring timely completion of payroll transactions and adherence to established deadlines.
• Oversee the review and analysis of payroll reports generated through the Payroll Management System (PMS) and Payroll Information System (Pi), including PTAPD160, PTAPW161, and the Bi-Weekly Payroll Detail (700) Report.
• Ensure the accurate processing of retroactive salary adjustments, additions to gross pay, threshold overtime, maturations, leave without pay transactions, overpayment recoveries, and supplemental payrolls.
• Review and approve one-time payments, including unused leave balances, legal settlements, and other special payroll transactions.
• Monitor payroll activities to ensure compliance with Office of Payroll Administration (OPA), Office of Labor Relations (OLR), NYC Comptroller, and collective bargaining requirements.
• Supervise the preparation and reconciliation of bi-weekly payroll summaries and supporting documentation required for payroll certification.
• Oversee the processing of W-2 corrections, tax-related inquiries, payroll deductions, EFT reversals, and other specialized payroll transactions
• Research and resolve complex payroll issues received through service tickets, emails, telephone inquiries, Human Resources, management, and external agencies.
• Coordinate with Human Resources, Timekeeping, Compliance, Payroll Accounting, OPA, and other internal and external stakeholders to resolve payroll issues.
• Review work products for accuracy, identify trends and systemic issues, and implement process improvements to strengthen internal controls and operational efficiency.
• Develop unit procedures, provide training and guidance to staff, monitor performance, and ensure compliance with agency policies and payroll regulations.
• Prepare management reports, analyze payroll data, and recommend operational improvements to enhance service delivery.
• Perform related duties as assigned.

Why you should work for us:

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education's website (https://studentaid.gov/pslf/)
• Benefits: City employees are entitled to unmatched benefits such as:
  • a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
  • additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund.
  • a public sector defined benefit pension plan with steady monthly payments in retirement.
  • a tax-deferred savings program and
  • a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

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