Assistant Director of the Clinical Trial Financial Group

University of Chicago; Chicago (IL); In loco; USD 120.000 - 180.000; Tempo pieno

Descrizione del lavoro

The University of Chicago’s Office of Clinical Research (BSD OCR-Post Award) seeks an Assistant Director to supervise a team handling post-award activities for grants and contracts within the Biological Sciences Division. They will oversee financial management for clinical trials and supervise Financial Managers and Coordinators.

Reporting to the Associate Director of the CTFG, the role emphasizes leadership, policy development, and collaboration with PIs, departments, and external agencies to

Competenze

• Education: college or university degree in related field or equivalent combination of education and experience.
• Work Experience: 5-7 years of work experience in a related job discipline.
• Certifications: ---

Mansioni

• Supervise a team responsible for clinical trial post-award activities across the BSD, including financial management and reconciliation for varied funding sources.
• Monitor KPIs related to clinical research revenue and expenditures through financial targets and reports.
• Develop and implement post-award financial policies and procedures for staff.
• Partner with Department Administrators to implement the research staff salary Program Support Model.
• Support budget planning in partnership with departments and BSD finance.
• Serve as a local expert on clinical trial financial management and compliance across the BSD.
• Align SOPs with divisional groups to ensure consistent processes.
• Develop metrics to ensure proper staffing levels and timely completion of objectives.
• Interact with Operations and Regulatory teams to ensure efficient operations.
• Advise faculty and staff on clinical trial budgets and contracts clearly and professionally.

Conoscenze

Financial management

Post-award administration

Team supervision

Budgets

Clinical trials

Policy development

Interdepartmental collaboration

Formazione

Bachelor’s degree

Master’s degree

Descrizione del lavoro

Department

BSD OCR- Post Award

About the Department

The Office of Clinical Research (OCR) is dedicated to supporting the infrastructure for the management and administration of clinical research at The University of Chicago as well as individual research programs with the goal of improving communication, consistency, and collaboration across the Biological Sciences Division (BSD) and UChicago Medicine.

The mission of the OCR is to catalyze clinical research by providing expertise, resources, infrastructure, and systems that facilitate clinical research operations and enable collaboration across the enterprise while promoting compliance and human subject protection on behalf of our diverse community of patients and volunteers.

Job Summary

The job supervises and monitors a team of support staff responsible to administer pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit.

The Assistant Director will provide direct supervision and oversight of the financial management for clinical trials within the BSD. They will supervise a team of Financial Managers (FMs) and Financial Coordinators (FCs) within the CTFG and will report to the Associate Director of the CTFG within the OCR.

Responsibilities

• Supervise a team responsible for clinical trial post-award activities across the BSD, including financial management and reconciliation on behalf of faculty with industry, federal, and private funding agencies.
• Monitor key performance indicators related to clinical research revenue and expenditures through the development of financial targets, clinical trial financial budget reports, quarterly and annual clinical trial financial summaries.
• Support the development and adoption of clinical research financial policies and procedures for post award clinical trial staff.
• Partner with Department Administrators to develop and implement the research staff salary Program Support Model across the Biological Sciences Division.
• Support clinical research budget planning in partnership with departments and service lines and BSD finance.
• Serve as a local expert and act as a key resource for clinical trial financial management and compliance across the BSD.
• Align SOPs with other key divisional groups to use as reference materials and to ensure consistent processes are followed across the CTFG and BSD.
• Develop metrics to ensure proper staffing levels are maintained to meet key objectives and timelines.
• Work closely with Operations and Regulatory teams across the BSD.
• Provide input and analysis to help manage multi-investigator grants, multi-site IITs, and single-site IITs.
• Advise BSD faculty and staff on matters related to clinical trial budgets and contracts in a clear and professional manner.
• Read and interpret clinical trial study documents including Protocol, Budget, Contract, Informed Consent, and Laboratory Manual.
• Provide input into CTMS and Financial System implementation and utilization.
• Successfully interact with departments, sections, core facilities, and administrative offices to ensure efficient operation at all levels.
• Establish professional relationships with pharmaceutical, CRO, and non-profit counterparts to facilitate amicable and timely negotiations.
• Contribute to data analysis, using established and novel metrics, to advance Unit and Department efficiency and profitability.
• Manage multiple concurrent projects, paying special attention to competing deadlines, complexity, and priority.
• Attend in-person meetings, presentations, conferences as required on an occasional basis.
• Supervises the daily activities of the team, sets priorities for direct reports to ensure task completion, and coordinates work activities to meet departmental objectives.
• Supervises employees that provides specialized support for the research enterprise within a department or unit, including pre- and/ or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.
• Supervises employees directly including selection, training, performance appraisal and work allocation. Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
• Performs other related work as needed.

Minimum Qualifications

• Education: Minimum requirements include a college or university degree in related field or an equivalent combination of education and experience.
• Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
• Certifications: ---

Preferred Qualifications

• Education: Bachelor's degree or master's degree in business administration, healthcare administration, public health, finance, or a related field strongly preferred.
• Experience: A minimum of 5-7 years of experience managing clinical trial post-award activities in an aca