Assistant Director of Recruitment

The University of Texas at Austin; Utah; On-site; USD 58,000 - 70,000; Full time

Job summary

The University of Texas at Austin is seeking an Assistant Director of Recruitment to lead regional recruitment operations and drive enrollment goals. You will supervise regional coordinators, develop data-driven strategies, and collaborate with Enrollment Strategy to strengthen prospect pipelines.

Ideal candidates will have a strong background in CRM usage, data analysis, and a track record of staff development. The role requires extensive travel and on-campus representation.

Qualifications

• Bachelor's degree in a related field and five years of experience in university admissions, recruitment, enrollment management, or a closely related area.
• Experience supervising, training, or coordinating the work of professional staff.
• Ability to use CRM systems, enrollment data, and qualitative evidence to set priorities, assess performance, and communicate recommendations.
• Strong organizational, analytical, interpersonal, written, and oral communication skills.
• Willingness to travel and represent the university at events.

Responsibilities

• Provides leadership and supervision across recruitment operations within designated territories.
• Hires, onboards, trains, supervises, coaches, and evaluates regional coordinators.
• Establishes regional recruitment priorities and fosters accountability, collaboration, professional growth, and student-centered service.
• Develops and implements data-informed recruitment strategies aligned with enrollment goals.
• Leads program planning, staffing, risk management, and event assessment.
• Represents the university at recruitment events and travels extensively.
• Ensures compliance with university policies and procedures.

Skills

CRM systems

Data analysis

Leadership

Communication

Education

Bachelor's degree

Master's degree

Tools

Slate CRM

Job description

Assistant Director of Recruitment

Hiring Department: Office of Admissions and Orientation ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: Purpose The Assistant Director of Recruitment serves as a member of the Recruitment Leadership team, supporting the university's enrollment goals through the leadership and management of regional recruitment operations. Reporting to the Director of Recruitment, this position provides strategic oversight for recruitment efforts. This position supervises the Senior Program Coordinators of Regional Recruitment, develops and implements recruitment strategies, utilizes data and enrollment trends to inform decision-making, oversees assessment and outreach initiatives. This position supports the Director of Recruitment by collaborating with the Enrollment Strategy and Partnerships team to strengthen prospect pipelines and expand access, and with Orientation and First-Year Experience teams to ensure a coordinated transition for students from admission through enrollment and into their first year. This position plays a critical role in fostering staff development, advancing recruitment objectives, and ensuring the effective execution of recruitment programs and services throughout the region.

Responsibilities

• Provides leadership and supervision across assigned areas of responsibility, including recruitment operations within designated territories.
• Hires, onboards, trains, supervises, coaches, and evaluates Senior Program Coordinators of Regional Recruitment responsible for regional recruitment teams.
• Establishes regional recruitment priorities and fosters a culture of accountability, collaboration, professional growth, and student-centered service.
• Develops and implements data-informed recruitment strategies for assigned regions in alignment with institutional application and enrollment goals and guidance from the Director of Recruitment.
• Establishes expectations for visits, events, digital engagement, correspondence, counselor outreach, and recruitment travel.
• Uses enrollment data, market trends, CRM tools, and student engagement indicators to monitor progress toward prospect development, application, enrollment, and transition outcomes.
• Leads program and event planning, staffing, risk management, performance monitoring, and assessment of regional events and works directly with Director of Events for on campus events.
• Ensures consistent service standards, timely follow-through, and compliance with university policies and procedures.
• Develops staff capacity to guide prospective students and families throughout the recruitment, admission, and enrollment process and to provide effective coordinated support across university units.
• Cultivate relationships with high school counselors, community college personnel, community organizations, alumni, and university partners.
• Collaborate with campus stakeholders, including the Enrollment Strategy and Partnerships team, to support recruitment initiatives, strengthen enrollment pipelines, and advance shared partnership and pathway strategies.
• Represents the university at recruitment events, counselor programs, conferences, community meetings, and other off and on campus events and activities.
• Travels extensively in support of recruitment efforts and operates a personal, rental, or university vehicle as needed.
• Evaluates applications for admission and oversee regional recruitment team participation in file review activities.
• Supports scholarship review and selection processes while ensuring timely completion of admissions-related responsibilities.
• Serves as a contributing member for the Recruitment Leadership team.
• Works to share relevant student and pipeline data, support onboarding readiness, and ensure a seamless handoff for admitted and enrolling students with Director of Recruitment; participates in cross-functional journey within Orientation and First Year Experience as needed.
• Perform other duties as assigned.

Required Qualifications

• Bachelor's degree in a related field and five years of experience in university admissions, recruitment, enrollment management, or a closely related area.
• Experience supervising, training, or coordinating the work of professional staff.
• Demonstrated ability to use CRM systems, enrollment data, and qualitative evidence to set priorities, assess performance, and communicate recommendations.
• Strong organizational, analytical, interpersonal, written, and oral communication skills.
• Ability to lead work across organizational boundaries, manage multiple priorities, and build productive relationships with internal and external partners.
• Valid driver's license and ability to meet applicable university driving requirements.
• Ability to travel, including overnight travel and extended periods during peak recruitment cycles, and to represent the university at varied events and functions.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master's degree from an accredited college or university.
• Bilingual in English and Spanish.
• Experience supervising professional staff.
• Experience with Slate CRM or comparable enrollment management systems.
• Knowledge of UT Austin admissions policies, procedures, and recruitment strategies.
• Experience analyzing enrollment data and developing recruitment plans based on outcomes.
• Familiarity with the University of Texas at Austin's academic programs, student services, and campus resources.
• Experience collaborating across recruitment, admissions pathways, orientation, and first-year experience functions, or familiarity with student journey or enrollment stewardship frameworks.

Salary Range

$63,000 + depending on qualifications

Working Conditions

May work around standard office conditions

Required Materials

Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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