Assistant Director of Facilities

Frick; New York (NY); On-site; USD 88,200 - 107,800; Full time

Benefits offered by this job

Paid holidays

Sick and vacation time

Health, dental & Vision insurance

Retirement plan (403b)

Job summary

The Frick Collection in New York City seeks an Assistant Director of Facilities to lead day-to-day operations and small projects across our historic campus. Reporting to the Head of Engineering and Facilities, you will supervise facilities, custodial coordination, and vendor relationships to ensure safety, efficiency, and exceptional visitor experiences.

The ideal candidate is highly organized, hands-on, and able to coordinate multiple stakeholders while driving operational excellence and

Qualifications

• Bachelor’s degree in Facilities Management, Engineering, or related field (or equivalent experience).
• 3–7 years of experience in facilities management, operations, or project coordination.
• Experience working alongside engineering and custodial teams preferred.
• Strong organizational and multitasking skills.
• Basic project management experience (formal certification is a plus).
• Knowledge of building systems (HVAC, electrical, plumbing) is preferred.
• Strong vendor management and communication skills.

Responsibilities

• Facilities Management
• Vendor & Contractor Management
• Project Management
• Financial & Administrative Support
• Interdepartmental Coordination & Collaboration

Skills

Organizational skills

Multitasking

Project management

Vendor management

Communication skills

Education

Bachelor’s degree in Facilities Management, Engineering, or related field

Job description

Description

Full-time, Exempt, $98,000

Background

Internationally recognized as a premier museum and research center, the Frick is known for its distinguished Old Master paintings and outstanding examples of European sculpture and decorative arts.

The collection originated with Henry Clay Frick (1849–1919), who bequeathed his home, paintings, sculptures, and decorative arts to the public for their enjoyment. The institution’s holdings—which encompass masterworks from the Renaissance through the nineteenth century—have grown over the decades, more than doubling in size since the opening of the museum in 1935. A critical component of the institution is the Frick Art Research Library, founded in 1920 by Helen Clay Frick, daughter of the museum’s founder. Recognized as one of the world’s top art history research centers, it has served students, scholars, and members of the public free of charge for generations.

The Frick has undergone a comprehensive renovation and was open in a temporary home, Frick Madison, from 2020 through early 2024, while renovations were underway at the mansion on 70th Street. In addition to special exhibition galleries and education spaces, we have added enhanced visitor amenities and accessible spaces. The Museum and Art Research Library reopened to the public in April 2025.

Workplace Culture

At The Frick Collection, we pride ourselves on promoting an open and welcoming workplace culture that supports work-life balance. The Frick strives to provide our employees with competitive salaries and exceptional benefits in a beautiful and pleasant work setting, while offering an excellent opportunity to appreciate some of the world’s finest works of art.

The Frick Collection provides equal opportunity to all employees and applicants for employment without regard to personal characteristics such as race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, or other characteristics protected by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Position Summary

Reporting to the Head of Engineering and Facilities, the Assistant Director of Facilities will be an integral part of the Engineering and Maintenance & Custodial teams. This role will work closely with the Custodial Manager and the Assistant Chief Engineer to ensure a safe, efficient, and well-maintained environment across all facilities.

They must be highly organized and hands-on to oversee the day-to-day facility operations while also managing small internal projects. The ideal candidate is proactive, detail-oriented, and capable of coordinating multiple stakeholders while driving operational excellence and project execution.

Skills/Experience/Education

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying.

• Bachelor’s degree in Facilities Management, Engineering, or related field (or equivalent experience).
• 3–7 years of experience in facilities management, operations, or project coordination.
• Experience working alongside engineering and custodial teams preferred.
• Strong organizational and multitasking skills.
• Basic project management experience (formal certification is a plus).
• Knowledge of building systems (HVAC, electrical, plumbing) is preferred.
• Strong vendor management and communication skills.

Key Responsibilities

• Facilities Management
• Vendor & Contractor Management
• Project Management
• Financial & Administrative Support
• Interdepartmental Coordination & Collaboration

Physical Requirements

Physical requirements of this role are needed to perform the essential job functions with or without reasonable accommodation(s).

Physical requirements are comparable to most office roles. Ability to interact in-person with colleagues. Use common office tools and machines (computer, phone). Ability to traverse throughout the office and building(s) both inside and outside of the museum and visit different levels of the building. Ability to carry/transport materials weighing up to 20 pounds.

Benefits in Employment with the Frick Collection

Paid Holidays:

Full-time employees are eligible for 14 paid holidays, all federal holidays including Juneteenth, and Election Day and four floating holidays: two may be used in the first half of the calendar year, two may be used in the second half of the calendar year.

Sick and Vacation time:

Eligible full-time employees accrue up to 12 sick and 15 vacation days their first year of employment. In subsequent years, eligible full-time employees accrue up to 12 sick days and 25 vacation days/year.

Paid Family leave:

In addition to adhering to all federal family leave laws, we provide all eligible employees with paid bereavement and family leave.

Health, Dental and Vision insurance:

all full-time employees and their eligible dependents may enroll in employer sponsored benefits plans. Employees contribute to the cost of health insurance based on income level and type of coverage selected.

Short and Long Term Disability and Life Insurance:

the Frick covers the entire cost of these benefits for all full-time employees. The life insurance benefit is up to three times the employee’s annual salary.

Retirement:

The Frick supports all employees in planning for retirement by offering participation in a Tax Deferred Savings Plan - 403(b) and a defined benefit pension plan. We also offer retiree health benefits for retirees and their eligible dependents. Wellness Programs at the Frick include an Employee Assistance Plan, a discount on Citi Bike memberships and a discount on bike helmets.

Additional benefit s include discounted transit benefit, flexible spending accounts for health, dependent care and commuting costs.

Employment Status and Compensation

This is a full-time exempt role. The annual salary is $98,000. The Assistant Director of Facilities may be relied upon to work to support staff during evening and weekend events.

This description shall not be construed as a contract of any sort for a specific period of employment.

Benefits subject to change and may differ based on employee status