Assistant Director-Financial Aid

Excelsior College; City of Albany (NY); Hybrid; USD 48,000 - 50,000; Full time

Job summary

Excelsior University in Albany, NY seeks an Assistant Director of Financial Aid in the Office of Student Financial Services. This role oversees Title IV programs, ensuring compliance and accurate student packaging, repackaging, and counseling.

The position supports leadership in daily operations, with remote work options considered. Core hours are 8:30 AM–5:00 PM ET, hybrid schedule with two in-office days and potential remote work.

Qualifications

• Bachelor's degree and a minimum of 2 years of experience in financial aid or related student service administration.
• Experience in student financial aid regulations, financial aid software and proficiency with Microsoft Word & Excel.
• Strong communication skills, attention to detail, and strong problem-solving skills are essential.
• Experience with PowerFAIDS financial aid management system and interest in distance learning higher education to a diverse adult student population.

Responsibilities

• Administer Title IV program(s) for the university including awarding, verification and assistance in reconciliation with COD.
• Ensure compliance with all Federal Title IV regulations, develop and maintain policies and procedures.
• Work with the Associate Directors and Director to prepare for and engage in the annual A-133 audit.
• Stay up-to-date with changes in regulation and interpret/implement those regulations within assigned program(s).
• Communicate changes related to assigned program(s) to all stakeholders.
• Create and maintain process flows for assigned program(s).
• Support development of student financial services and improve student education experience.

Skills

Strong communication

Attention to detail

Problem solving

Regulations knowledge

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerFAIDS

Job description

Home Office
7 Columbia Circle West Dr
Albany, NY 12203, USA

• Hybrid
• Full-Time
• Requisition #: ASSIS002587

Description

Excelsior University is seeking applicants for the position of Assistant Director of Financial Aid, in the Office of Student Financial Services. We are seeking a dynamic individual who thrives in a fast-paced environment, where critical thinking and creativity are valued skills in day-to-day processing.

The Assistant Director of Financial Aid plays a key role in supporting the leadership team with the daily operations of the department. This position oversees and manages the execution of at least one Title IV program, ensuring that policies and procedures are aligned with current federal regulations and are both effective and student-centered. The successful candidate will be responsible for student packaging, repackaging, and counseling, while maintaining a deep understanding of the regulations governing the accurate administration of Title IV funds. Although the primary focus is on the efficient and compliant management of Title IV programs, this role also encompasses various aspects of the Financial Aid Office. While it is preferred that the Assistant Director of Financial Aid be located in Albany, New York, remote work options will be considered.

We believe work should fit your life, not the other way around. While this position is primarily based in Albany, NY, with a hybrid schedule that includes two days in the office and the flexibility to work from home on other days, remote work options may also be considered.

Core hours are Monday-Friday, 8:30 AM-5:00 PM ET, including a 1-hour lunch, for a 37.5-hour week. The University will supply necessary equipment to perform the essential functions of this job (e.g., laptop, docking station). Employees are responsible for having a workspace where they can participate in virtual meetings without multiple interruptions and noise.

Key Responsibilities:

• Administer Title IV program(s) for the university including, but not limited to; awarding, verification and assisting in reconciliation in collaboration with other units of the University and Common Origination and Disbursement (COD).
• Ensure compliance with all Federal Title IV regulations, develop and maintain policies and procedures.
• Work in collaboration with the Associate Directors and Director to prepare for and engage in the annual A-133 audit.
• Responsible for remaining up-to-date with changes in regulation as well as interpreting and implementing those regulations within assigned program(s).
• Responsible for communicating all changes, related to assigned program(s), to all stakeholders.
• Responsible for creating and maintaining process flows for assigned program(s).
• Work to promote academic success, increase retention, decrease time toward graduation, and improve the overall education experience of students.
• Support the development of the whole student by providing excellent customer service and resolution of issues through telephone, email, virtual meetings, and preparation of written correspondence for financial aid.
• Serve as an information resource for all incoming students, transfers, and re-entering students as well as internal staff.
• Assist with developing, revising, and updating processes of financial aid related to Title IV program administration along with creating and/or editing any required forms and publications.
• Engage in and support the development and administration of student financial services.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree and a minimum of 2 years of experience in financial aid or related student service administration.
• Candidate must demonstrate experience in student financial aid regulations, financial aid software and proficiency with Microsoft Word & Excel.
• Strong communication skills, attention to detail, and strong problem-solving skills are essential.
• The ideal candidate will have experience with PowerFAIDS financial aid management system and demonstrate an interest in promoting distance learning higher education to a diverse adult student population.

The hiring salary range for this position is $48,000.00 - $50,000.00. The hiring salary range above represents the University's good faith estimate at the time of posting

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.