Assistant Director, Facilities and Maintenance, Transitional Housing

Breaking Ground; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading organization dedicated to providing supportive housing is seeking an Assistant Director for Facility Maintenance. This role involves overseeing maintenance and housekeeping services at a transitional housing site, ensuring compliance with regulations, and managing staff. The ideal candidate will have extensive experience in building trades and a strong commitment to serving vulnerable populations.

Qualifications

• At least 5 years of experience in building trades or related fields.
• Minimum 2 years supervisory experience in a residential setting.

Responsibilities

• Oversee building maintenance and housekeeping services.
• Manage Facility Maintenance Supervisors and ensure compliance with regulations.
• Conduct audits and prepare for annual building inspections.

Skills

Supervisory Skills

Building Maintenance

Problem Solving

Communication

Education

High School Diploma

Trade School Certification

Tools

Maintenance Connection

Microsoft Office Suite

Job description

Assistant Director, Facility Maintenance, Transitional Housing

320 Pearl St, New York, NY 10038, USA

Job Description

Posted Tuesday, May 13, 2025 at 4:00 AM

ABOUT US: We believe that everyone deserves a home!

Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing—affordable housing paired with services designed to help people maintain their homes for the long-term—is widely recognized as a proven and cost-effective solution to chronic homelessness.

But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness—especially those who have been on the streets the longest—to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.

Located in lower Manhattan, the South Strand Safe Haven comprises 106 beds for individuals who are not yet ready to transition into permanent housing, as well as those who may have struggled in other housing programs. The Safe Haven offers an alternative to life on the street: private, safe, clean, and affordable short-term accommodations. On-site case management and clinical services are available to meet the needs of its residents and to help those ready to move into secure permanent housing.

Reporting to the Program Director, Transitional Housing, the Assistant Director, Facility Maintenance, oversees all building maintenance and housekeeping services for South Strand Safe Haven. The role involves implementing standard operating procedures, managing building maintenance, preventative maintenance schedules, repairs, and housekeeping to ensure a high quality of life. The Assistant Director supervises Facility Maintenance Supervisors at the Safe Haven and provides on-call coverage for overnight and weekends.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Ensure appropriate housekeeping staff levels at the transitional housing site and manage janitorial supplies.
2. Manage Facility Maintenance Supervisors.
3. Oversee preventative maintenance schedules, conduct weekly walkthroughs, and complete routine audits to ensure compliance with city and state building regulations.
4. Manage maintenance contracts, including for elevators.
5. Collaborate with the Program Director to address systemic or recurring facility issues.
6. Oversee timely turnover of units.
7. Prepare for annual building inspections conducted by DHS, DOH, DOB, FDNY, and other agencies.
8. Maintain up-to-date critical files, including inspection reports, and ensure sites are accessible 24/7 for audits and inspections.
9. Develop strategies to reduce violations and summons.
10. Ensure adherence to Breaking Ground’s building policies.
11. Conduct monthly audits of supplies and inventory.
12. Liaise with Property Management and Asset Management teams for maintenance and repairs by third-party vendors.
13. Coordinate with IT department to ensure operational continuity of phones, internet, security systems, and other equipment.
14. Oversee the asset portfolio, including vehicle fleet, ensuring compliance with policies.
15. Provide on-call coverage for overnight and weekends.
16. Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

• High School Diploma, GED, or Trade School Certification.
• At least 5 years of experience in building trades or related fields.
• Minimum 2 years supervisory experience in a residential setting serving vulnerable populations, with roles such as superintendent or equivalent, maintaining building systems including boilers, HVAC, plumbing, electrical, and security.
• Experience with Maintenance Connection or other CMMS systems.
• Current certifications: S-12 Fire Sprinkler, S-13 Standpipe, and S-95 Fire Alarm Systems.
• Preferred certifications: F-07 and W-07 Fitness for Fire and Emergency Drill Conductor, T-89, and F-80.
• Experience working with city and state agencies such as DHS, OTDA, DOHMH, FDNY, particularly in responding to violations.
• Proficiency in Microsoft Office Suite and property management software.
• Ability to climb stairs and lift heavy materials.