Assistant Director, Facilities and Maintenance, Transitional Housing

Breaking Ground; New York (NY); On-site; USD 50,000 - 85,000; Full time

Job summary

An established industry player is seeking an Assistant Director for Facilities and Maintenance to lead building operations in transitional housing. This role is crucial in ensuring the highest quality of life for residents by managing maintenance, supervising staff, and ensuring compliance with all regulations. The ideal candidate will have extensive experience in building trades, strong leadership skills, and a commitment to supporting vulnerable populations. Join a mission-driven organization dedicated to providing safe and supportive housing solutions and make a meaningful impact in the community.

Qualifications

• 5+ years in building trades, with 2+ years in a supervisory role.
• Required certifications in fire safety systems and experience with city agencies.

Responsibilities

• Oversee building maintenance and housekeeping services at the Safe Haven.
• Manage Facility Maintenance Supervisors and ensure compliance with regulations.
• Conduct audits and ensure timely turnover of units.

Skills

Building Trades Experience

Supervisory Skills

Knowledge of Building Systems

Problem-Solving Skills

Communication Skills

Education

High School Diploma or GED

Trade School Certification

Tools

Maintenance Connection (CMMS)

Microsoft Office Suite

Property Management Software

Job description

Assistant Director, Facilities and Maintenance, Transitional Housing

320 Pearl St, New York, NY 10038, USA Req #2907

Monday, February 24, 2025

ABOUT US: We believe that everyone deserves a home!

Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.

But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.

Located in lower Manhattan, the South Strand Safe Haven is comprised of 106 beds for individuals who are not yet ready to transition into permanent housing, as well as those who may have struggled in other housing programs. The South Strand Safe Haven offers an alternative to life on the street: private, safe, clean, and affordable short-term accommodations. On-site case management and clinical services are available to meet the needs of its residents and to help those ready to move into secure permanent housing.

Reporting to the Program Director, Transitional Housing, the Assistant Director, Facility Maintenance, Transitional Housing oversees all building maintenance and housekeeping services for South Strand Safe Haven located in Manhattan. The Assistant Director is responsible for implementing standard operating procedures, building maintenance, preventative maintenance schedules, repairs, and housekeeping to ensure the highest quality of life. The Assistant Director supervises Facility Maintenance Supervisors at the Safe Haven and provides on-call coverage for overnight and weekends.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Ensure appropriate housekeeping staff levels at assigned transitional housing site and janitorial supplies.
• Manage Facility Maintenance Supervisors.
• Oversee preventative maintenance schedules, conduct weekly walkthroughs of the transitional housing sites and complete routine audits to ensure compliance with city and state building regulations.
• Oversee the maintenance contracts, including for elevators.
• Work with transitional housing Program Director to address any systemic or recurring facility issues.
• Oversee timely turnover of units.
• Oversee the preparation of annual building-wide inspections conducted by DHS, DOH, DOB, FDNY, and other agencies.
• Ensure that transitional housing sites maintain up-to-date critical files, including copies of all recurring inspections and that the sites are accessible 24/7 for unannounced audits and inspections.
• Strategize to reduce violations and summons.
• Facilitate adherence to all applicable Breaking Ground’s building policies.
• Conduct monthly audits of all supplies and inventory for transitional housing sites.
• Liaise with Breaking Ground’s Property Management and Asset Management teams to ensure completion of maintenance and repair projects completed by third-party.
• Liaise with Breaking Ground’s IT department to ensure continuous operation of phones, internet, security systems, and other equipment.
• Oversee the Safe Haven’s asset portfolio, including vehicle fleet, to ensure compliance with Breaking Ground’s standard operating procedures and policies.
• Provide on-call coverage for overnight and weekends.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

• High School Diploma, GED, or Trade School Certification required.
• Minimum 5 years working in the building trades or related field.
• Minimum 2 years in a supervisory capacity in a residential building serving homeless or other vulnerable populations, with experiences as a superintendent or equivalent, maintaining building systems, including boilers, HVAC, plumbing, electrical, and security/access control.
• Previous experience using Maintenance Connection, or another Computerized Maintenance Management System (CMMS) required.
• Required: current S-12 Fire Sprinkler, S-13 Standpipe, and S-95 Fire Alarm Systems Certifications.
• Preferred: F-07 and W-07 Fitness for Fire and Emergency Drill Conductor Certifications; T-89 and F-80.
• Experience working with city and state agencies with building oversight and responding to violations that include but aren’t limited to: DHS, OTDA, DOHMH, FDNY, etc.
• Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams. Experience and proficiency with property management software.
• Ability to climb stairs and able to lift heavy materials required.