Assistant Director Facilities

Collin County Government; McKinney (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Collin County seeks an Assistant Director of Facilities to oversee daily operations, supervise staff, and coordinate Property Improvement Projects. The role supports the Director and ensures adherence to codes and safety standards across county facilities.

The position involves budget participation, vendor liaison, and development of maintenance programs. Requires a Bachelor's degree (or equivalent) with 6+ years in facilities and 2+ years supervisory experience.

Qualifications

• Bachelor’s degree or six+ years in facilities maintenance with supervisory experience.
• Valid Texas Driver's License and clean driving record.
• Strong knowledge of building systems, maintenance practices, and safety/regulatory codes.
• Ability to read graphs, budgets, blueprints, and technical materials.
• Ability to write reports, specifications, cost analyses, and schedules.

Responsibilities

• Supervise, train, and support maintenance and facilities staff.
• Assist the Director with daily operations and coordinate Property Improvement Projects.
• Assist with department budget and communicate with vendors and contractors.
• Oversee preventive maintenance programs and scheduling for facilities.
• Ensure compliance with codes and regulations; develop policies and procedures.
• Coordinate with Purchasing, Auditors, HR, and Budget departments; attend budget meetings.
• Monitor contractors and vendors to minimize disruptions and ensure quality.

Skills

Operational knowledge

Vendor coordination

Written reporting

Reading budgets/blueprints

Supervisory experience

Education

Bachelor's degree

6+ years facilities maintenance experience

2+ years supervisory experience

Tools

Texas Driver's License

Job description

Collin County is seeking candidates for the Assistant Director of Facilities position. An Assistant Director of Facilities is responsible for, but not limited to, providing supervisory support to staff, assisting the Director with daily oversight of the operations in the facilities department, and coordinating Property Improvement Projects. Additional responsibilities include assisting with the department's budget and communicating with vendors and contractors. Work is performed under the direction of the Director of Facilities.

Primary Functions

• Supervising, training, and supporting directly reporting personnel in Myers Park, maintenance, inspections, energy management, HVAC, security, generators, control room, parts, chillers, custodial, and grounds maintenance, and overseeing the daily schedule and assignments.
• Assisting with personnel issues, handling disciplinary actions, conducting employee performance reviews, and terminations based on departmental policy. Approving PTO for reporting staff.
• Overseeing the county’s strategic planning process for facility needs and providing recommendations on planning and building of Property Improvement Projects.
• Creating and implementing departmental policies and procedures. Ensuring the department is in compliance with federal, state, and local codes and regulations.
• Participating in the preparation and management of budgets, including cost analysis and expenditure review. Coordinating with the Purchasing, Auditors, Human Resources, and Budget departments, as needed. Attending annual budget meetings.
• Developing and implementing preventive maintenance programs and schedules for facilities. Assisting work crews, as needed.
• Identifying and prioritizing the County’s and facilities' needs and providing recommendations on short-term and long-term planning, building, and repairs.
• Coordinating and monitoring the work of contractors and vendors to minimize disruptions in departmental workflow.
• Creating tools and quality control measures to ensure quality and consistency amongst various projects and service delivery, to reduce risk and costs.
• Representing and serving as the subject matter expert in the absence of the Director of Facilities and assuming their duties.
• Conducting field inspections to evaluate overall maintenance of new and existing facilities to identify any issues and recommend solutions.
• Assisting in ensuring the upkeep, repairs, and preventative maintenance of new and existing facilities, HVAC, utility management systems, plumbing, electrical, security, energy management system, landscaping, lawns, and grounds.
• Creating, maintaining, and distributing reports, logs, spreadsheets, and other documentation as required and ensuring those documents are complete and correct.
• Assisting with the preservation and enhancement of the functionality, safety, and appearance of all county facilities and grounds.
• Assisting in supervising activities of outside contractors, ensuring quality of work performed and adherence to established contract timelines and/or project specifications; meeting with contractors as necessary.
• Responding to problems that arise in the work order and project process.
• Responding to problems and emergency maintenance needs, work orders, and critical incidents, as needed. Ensuring adherence to established policies and procedures.
• Communicating directly with internal County clients, which includes County elected officials, Department heads, and senior staff.
• Performing other duties as assigned.

Minimum Qualifications

• Must possess the knowledge necessary to understand basic operational, technical, or office processes.
• Must have knowledge in a professional or technical field of facility construction operations and maintenance.
• Must have a bachelor’s degree from an accredited college or have six (6) or more years of progressive responsible work in facilities maintenance and building construction with two (2) years of supervisory experience.
• Must possess and maintain a valid Texas Drivers License with an acceptable driving record.
• Strong knowledge of building systems, maintenance practices, and applicable safety and regulatory codes.
• Excellent knowledge of the principles, practices, and methods related to the construction, maintenance, and repair of buildings and their associated equipment.
• Ability to read graphs, accounting statements, budgets, specifications, blueprints, technical materials, and general correspondence.
• Ability to write reports, specifications, presentations, cost analysis, policies, schedules, budget justifications, and general correspondence.
• Ability to perform general math calculations such as addition, subtraction, multiplication, and division.