Assistant Director, Contracts & Compliance

Georgia State University; Atlanta (GA); On-site; USD 79,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Tuition assistance

Retirement plan

Professional development

Mentorship

Job summary

Georgia State University is seeking an Assistant Director, Contracts & Compliance to lead university procurement, contracting, and compliance efforts. Based in Atlanta, you will supervise purchasing staff, manage complex solicitations, and partner with legal, finance, IT, facilities and departments to ensure best-value sourcing and risk mitigation.

You will oversee e-procurement platforms, support audits, and promote diversity in supplier programs while acting as Director in their absence.

Qualifications

• Bachelor's degree and five years supervisory/management experience.
• Knowledge of PeopleSoft Financials and Jaggaer.
• Efficient in Microsoft Excel, Word, and PowerPoint.
• Ability to communicate effectively both verbally and in writing.
• Effective time management and organizational skills.

Responsibilities

• Oversee procurement operations across academic, research, medical, and administrative units.
• Review, approve, and sign purchase orders, contracts, amendments, and solicitations within delegated authority.
• Develop, issue, and evaluate complex solicitations (RFPs, IFBs, RFQs, cooperative contracts, sole-source justifications).
• Support procurement related to research grants, sponsored programs, capital projects, technology, and specialized academic equipment.
• Lead vendor negotiations and assist with contract development to achieve best value while minimizing institutional risk.
• Assist with internal and external audits and ensure timely implementation of corrective actions.
• Manage supplier relationships and performance, including dispute resolution and corrective action plans.
• Collaborate with legal counsel, finance, grants administration, IT, facilities, and departmental stakeholders on procurement matters.
• Monitor and improve procurement processes, systems, and workflows, including e-procurement platforms and contract management tools.
• Participate in policy development, training programs, and outreach for campus departments on procurement best practices.
• Support diversity, equity, and inclusion initiatives by promoting small, minority-owned, women-owned, and disadvantaged business participation.
• Serve as Acting Director of Purchasing in the absence of the Director, as assigned.

Skills

Verbal & written communication

Time management

Organizational skills

Leadership

Procurement knowledge

Education

Bachelor's degree

Five years supervisory/management experience

Tools

PeopleSoft Financials

Jaggaer

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Job Description - Assistant Director, Contracts & Compliance (26001384)

Job Description

Assistant Director, Contracts & Compliance - 26001384

Description

Description :

Assistant Director, Contracts & Compliance

Division of Finance and Administration

Georgia State University

The Division of Finance and Administration contributes to Georgia State University’s teaching, research, and public service mission by providing the university community and the institution’s constituents with quality services in a supportive and cost-effective manner. The division provides specialized expertise in the stewardship of human resources, financial assets, property, and facilities in the assurance of a safe environment for faculty, staff, students, and visitors to our campus. The Division of Finance and Administration is currently seeking to hire an experienced Assistant Director, Contracts & Compliance.

WHAT MAKES GSU A GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.

WHAT WILL YOU DO:

The Assistant Director, Contracts & Compliance, supports the strategic and operational management of the University's procurement and purchasing functions. This position will work closely with Facilities to oversee construction projects, assist in procuring goods and services, ensuring compliance with institutional policies, state and federal regulations, and applicable procurement standards. The role partners closely with academic departments, administrative units, and external vendors to promote cost-effective purchasing practices, operational efficiency, and service excellence. The Assistant Director provides leadership in contract administration, supplier negotiations, bid management, and procurement process improvement initiatives. This position supervises purchasing staff, supports system enhancements (including e-procurement platforms), and contributes to strategic sourcing initiatives that maximize value while mitigating risk.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Assist the Director of Purchasing in managing the university's centralized and decentralized procurement operations across academic, research, medical, and administrative units.
• Review, approve, and sign purchase orders, contracts, amendments, and competitive solicitations within delegated authority.
• Assist with the development, issuance, and evaluation of complex solicitations, including RFPs, IFBs, RFQs, cooperative contracts, and sole-source justifications.
• Support procurement related to research grants, sponsored programs, capital projects, technology, and specialized academic equipment.
• Lead vendor negotiations and assist with contract development to achieve best value while minimizing institutional risk.
• Assist with internal and external audits and ensure timely implementation of corrective actions.
• Manage supplier relationships and performance, including dispute resolution and corrective action plans.
• Collaborate with legal counsel, finance, grants administration, IT, facilities, and departmental stakeholders on procurement matters.
• Monitor and improve procurement processes, systems, and workflows, including a-procurement platforms and contract management tools.
• Participate in policy development, training programs, and outreach for campus departments on procurement best practices.
• Support diversity, equity, and inclusion initiatives by promoting small, minority-owned, women-owned, and disadvantaged business participation.
• Serve as Acting Director of Purchasing in the absence of the Director,
• as assigned.
• Performs other related duties as assigned.

Credit Check:

Please note that eligibility for this position requires a review of your Consumer Credit Report against criteria set out by the Georgia Department of Administrative Services. Examples of findings that may negatively impact your eligibility for this position include delinquent payments, bankruptcy, charge-offs, etc. Please consider this when applying for this position. This check will not impact your credit score

Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.

Qualifications

Minimum Hiring Qualifications:

Bachelor's degree and five years supervisory/management experience

Preferred Requirements:

• Georgia Certified Purchasing Manager (DOAS)
• GCPA and GCPM Certifications offered by DOAS State Purchasing.

• Knowledge of People soft Financials and Jaggaer required
• Efficient in the use of Microsoft Excel, Word, and PowerPoint applications.
• Ability to communicate effectively both verbally and in writing.
• Effective time management and organizational skills.

Department : Purchasing

Location

Atlanta Campus

Shift : 8:30AM - 5:15PM

Salary : $79,400 - $95,000

FLSA Status : Exempt

Job Type : Full Time (Benefits Eligible)

Georgia State University Values COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honourable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual’s race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background Check Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.