Assistant Director, Contract Administration

University of California - Los Angeles (UCLA); Los Angeles (CA); On-site; USD 140,000 - 190,000; Full time

Job summary

UCLA is seeking an Assistant Director of Contract Administration to draft and issue highly complex contracts in compliance with Public Contract Code and UC policy. The role provides counsel on project delivery methods, contract language, and risk, coordinating with General Counsel and UC Office of the President as needed.

Reporting to the Director, you will lead specialized contract administration efforts, advance policies, and manage complex procurement activities with autonomy.

Qualifications

• Minimum 5 Years of experience in design and construction contract administration at a public university or public agency.
• Working knowledge of architectural, engineering, design, construction processes.
• Advanced knowledge of CM@Risk, Design Build, Design/Bid/Build and JOC delivery.
• Advanced knowledge of contract administration including UC Facilities Manual, UC Bulletins, California Public Contract Code, Labor Code, and related laws.
• Ability to critically think and balance time, risk, cost factors in decision making.
• Excellent written and oral communication skills with diverse audiences.
• Advanced political acumen and interpersonal skills for cross‑unit collaboration.
• Strong personnel administration, training, mentoring and evaluation capabilities.
• Ability to organize work independently with initiative and follow through.

Responsibilities

• Draft and issue highly complex, customized contracts.
• Provide counsel on project delivery methods and contract language.
• Collaborate with General Counsel and Office of the President on legal issues and claims.
• Coordinate activities related to legal issues, claims, and major capital litigation.
• Lead contract administration policies, processes, and resources with autonomy.

Skills

Contract administration

Construction management

CM@Risk/Design Build

Public sector procurement

Regulatory interpretation

Communication skills

Leadership/mentoring

Education

Bachelor's Degree in Architecture / Construction Management / JD

Job description

Special Instructions to Applicants

Cover letter required

Department Summary

UCLA Capital Programs is responsible for the planning, design, and construction of capital improvement projects at the nation's number-one public university. Responsibilities include development of financial strategies, programming, planning, environmental reviews, contract administration, project management, construction management, and inspection services.Contract Administration is responsible for the development and execution of all legally binding construction contracts and agreements supporting the successful execution of all major and minor capital improvement projects for Capital Programs, Facilities Management, Housing and Hospitality, the UCLA Medical Enterprise, and Information Services. With core competencies in CM@Risk, Design Build, Progressive Design Build, Job order Contracting, and Unit Price Job Orders, Contract Administration provides guidance and contract related services to all delegated units.

Position Summary

The Assistant Director of Contract Administration will utilize extensive experience and advanced contract administration skills to draft and issue highly complex and customized contracts in compliance with Public Contract Code and UC policy and provide counsel to delegated units in the selection of appropriate project delivery methods, interpretation of contract language, rights, obligations, and risk profiles of proposed actions which may require consultation with General Counsel and Office of the President. The Assistant Director may also coordinate activities related to legal issues, claims, and major capital litigation for projects managed by Capital Programs. Reporting to the Director of Contract Administration, the Assistant Director is a technical leader with a high degree of knowledge in Contract Administration with recognized expertise in construction contracting. Required skills include the ability to analyze unique issues/problems without precedent or structure to arrive at effective solutions; and demonstrated management skills over areas of responsibility to formulate strategies and administer policies, processes, and resources with a high degree of autonomy. The incumbent independently prioritizes and completes assignments following established departmental guidelines and University policies.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Minimum of 5 Years of experience in design and construction contract administration at a public university or public agency (Required)
• Working knowledge of architectural, engineering, design, construction, project management and construction processes (Required)
• Advanced knowledge of CM@Risk, Design Build, Design/Bid/Build and JOC delivery (Required)
• Advanced knowledge in all aspects of contract administration, including ability to research, interpret and apply requirements associated with the UC Facilities Manual, UC Business and Finance Bulletins, California Public Contract Code, Labor Code, as well as all other applicable laws, guidelines, policies, procedures and practices (Required)
• Ability to critically think, question assumptions and exercise sound judgment to arrive at appropriate business decisions, balancing time, risks, cost factors and other considerations (Required)
• Excellent written and oral communication skills to effectively communicate at all organizational levels including Office of the President and Office of General Counsel (Required)
• Advanced political acumen and interpersonal communication skills to work with broad and diverse constituencies providing clear understanding and acceptance of University requirements (Required)
• Strong personnel administration skills, including selection, training, mentoring and evaluation of professional staff, taking corrective action as required (Required)
• Ability to establish and foster a positive, cooperative and productive work atmosphere to achieving departmental objectives (Required)
• Ability to independently organize work, demonstrating initiative and follow through to meet deadlines with minimal or no direction with a high degree of individual initiative and problem-solving ability (Required)
• Advanced presentation and communications skills to develop, and conduct workshops and seminars for the purpose of hosting recruitment events, orientation programs, and training on University policy, contract documents, and related programs (Required)
• Ability to develop reports and procedures, policies, administrative guidelines, reports and correspondence, and training material (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in Architecture, Construction Management, Juris Doctorate, or related field with equivalent combination of education and experience/training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8:00 a.m. to 5:00 p.m.

Union/Policy Covered

99-Policy Covered

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Contract%20Administrator%204%20(41062821)