Assistant Director, Bureau of Controller

City of New York; New York (NY); Vor Ort; USD 100.000 - 125.000; Vollzeit

Benefits dieser Stelle

Health insurance

Pension plan

Tax-deferred savings program

Work-from-home option up to two days a

Zusammenfassung

City of New York’s Department of Health and Mental Hygiene seeks an Assistant Director in the Bureau of Controller to lead the accounting and invoice processing functions. The role supports the director, ensures accurate, timely fiscal activities, and oversees contract payments during peak periods.

The ideal candidate will guide process improvements, mentor staff, conduct audits, and ensure compliance with regulations while contributing to NYC health initiatives.

Aufgaben

• Assists the unit Director in managing the orderly flow of unit operations and ensures fiscal activities are accurate, efficient and timely.
• Assist with reviewing contract payments during peak periods and staff shortages to eliminate backlogs.
• Oversee special projects within the unit ensuring timely completion per rules and policies.
• Prepare expense adjustments in FMS to correct miscoded payments and create DRMs to expedite payments and avoid penalties.
• Conduct trainings for division staff on invoice processing procedures to improve efficiency and compliance.
• Conduct periodic audits of payments to verify amounts align with contract terms.

Jobbeschreibung

Assistant Director, Bureau of Controller

• Full-time
• Agency: DEPT OF HEALTH/MENTAL HYGIENE
• Job Category: Administration & Human Resources
• Salary Band: $100,000 to $125,000
• Compensation: USD 68,214 - USD 111,000

The office of Fiscal Management (OFM) is responsible for processing all payments for all other-than-personal services expenses for the Department of Health and Mental Hygiene (DOHMH) and the Office of the Chief Medical Examiner. The unit processes over 2,000 invoices a month which are received from vendors and providers of essential services. Hiring a qualified Assistant Director for the reporting unit is essential for improving coordination, ensuring accuracy and timeliness of reports, in addition to maintaining compliance with regulatory standards. The supervisor provides oversight, identifies process inefficiencies, and enhances team development through training and mentorship, fostering accountability and productivity.

Duties will include but not be limited to:

• Assists the unit Director in managing the orderly flow of unit operations and ensures that all fiscal activities are performed accurately, efficiently, and timely across financial systems.
• Assist with the reviewing of contract payments during peak periods, instances of staff shortages and to eliminate backlogs.
• Assigns and oversees special projects within the unit and ensures that assignments are completed timely and in accordance with applicable rules, regulations, and policies.
• Prepares expense adjustments in FMS to correct prior miscoded payments and creates DRMs in FMS to expedite payments and avoid interest charges and penalties.
• Conducts trainings, as needed or upon request, for division staff on invoice processing procedures to improve efficiency, compliance, and accuracy.
• Conducts periodic audits of payments to confirm that amounts claimed are accurate and consistent with contract terms.

Why you should work for us

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
• Benefits: City employees are entitled to unmatched benefits such as:
  • a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
  • additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
  • a public sector defined benefit pension plan with steady monthly payments in retirement.
  • a tax-deferred savings program and
  • a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment to Equity

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [e-mail] or 347-396-6549.