Personnel Analyst, Bureau of Division Management & Systems Coordination

City of New York; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Loan forgiveness

Health insurance

Wellness program

Pension plan

Tax-deferred savings

Work from home

Job summary

City of New York’s Bureau of Division Management & Systems Coordination seeks a Personnel Analyst to support HR analytics, personnel actions, and recruitment efficiency. You will maintain PATS/OARS workflows, generate reports, and help improve timelines while collaborating across divisions.

The ideal candidate will have strong Excel skills, attention to detail, and excellent communication. This full-time role offers growth, union benefits, and federal/state loan forgiveness options where

Qualifications

• Experience with HR systems such as PATS, OARS, and Workforce Analytics.
• Strong organizational skills with the ability to multi-task and follow up as needed.
• Proven ability to provide high-quality customer service and to respond quickly and accurately to requests.
• Excellent communication (verbal & written) and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Visio and PowerPoint.

Responsibilities

• Support the Division’s HR Unit capacity in evaluating and approving personnel actions (PATS).
• Maintain tracking reports and approval status for PATS actions and salary adjustments.
• Analyze data from HR reports to identify opportunities for improved recruiting efficiencies.
• Support the OARS submissions process and monitor pool approvals.
• Analyze OARS submission data to identify issues causing delays.
• Support maintenance of the Employee Data Bank (EDB).
• Assist with Divisional Admin Org charts maintenance.
• Support Travel Desk processes and provide guidance to staff across divisions.

Skills

HR systems

Organizational skills

Customer service

Communication skills

MS Office

Tools

Excel

Visio

PowerPoint

Job description

Personnel Analyst, Bureau of Division Management & Systems Coordination

• Full-time
• Agency: DEPT OF HEALTH/MENTAL HYGIENE
• Job Category: Administration & Human Resources
• Salary Band: $70,000 to $80,000
• Compensation: USD 74,536 - USD 74,536

The Division of Disease Control’s mission is to safeguard the health of New Yorkers through identification, surveillance, treatment, control, and prevention of infectious diseases, which is achieved through varied and interrelated endeavors of its seven Bureaus. The Bureau of Division Management & Systems Coordination (DMSC) leads administrative, surveillance, informatics, preparedness, policy, communications, community engagement, and racial equity and social justice activities for the Division and guides the strategic use of Division resources to advance innovative and effective policies and programs.

Responsible for supporting administrative tasks and analyses in the areas of Human Resources and Workforce Analytics in the Bureau of Division Management & Systems Coordination (DMSC) at New York City Department of Health and Mental Hygiene (DOHMH). You will support DMSC in maintaining personnel actions by utilizing automated systems and tracking systems that provide continuous quality assurance of Human Resources processes, training compliance, and professional development travel requests.

Further, under supervision and with additional training, you will analyze data from HR systems and tools to support the design, implementation, and interpretation of management reports to identify barriers to recruiting and to identify opportunities for improving recruiting timelines.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

• Support the Division’s HR Unit capacity in evaluating and approving personnel (PATS) actions submitted by bureaus, including identifying submissions that require revisions and Bureau follow up as needed
• Maintain tracking reports and approval status for PATS actions, including TBNs, New Hire, RC changes and salary adjustments
• Analyze data from various personnel tracking reports, support research to identify opportunities for improved efficiencies, and make recommendations for more successful recruiting efforts
• Support the OARS submissions process, following up with bureaus for additional or revised information, consolidating all responses for submission to COO, and monitoring pool approval requests in time for scheduled pool dates
• Analyze OARS submission data to identify and address issues for delayed approvals
• Support tracking reports for the upkeep of the Employee Data Bank (EDB)
• Supports operations planning through the maintenance of Divisional Admin Bureau Org charts
• Support the DMSC Office Manager with cross-divisional support of Travel Desk related processes, including guidance and administrative support to staff from other divisions.

PREFERRED SKILLS:

• Experience with HR systems, such as PATS, OARS, and Workforce Analytics.
• Strong organizational skills, with the ability to multi-task, track and demonstrated initiative to follow up as necessary.
• Proven ability to provide high-quality customer service and to respond quickly and accurately to requests.
• Excellent communication (verbal & written) and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Visio and PowerPoint.

Why you should work for us:

Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)

• a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• a public sector defined benefit pension plan with steady monthly payments in retirement.
• a tax-deferred savings program and
• a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment to Equity:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [e-mail] or 347-396-6549.