Assistant Director, Budgets and Grants - JFNA

Inside Philanthropy; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Flexible remote work practices

Defined contribution plan

Generous vacation policy

Paid legal and Jewish holidays

Life insurance

Parental leave

Job summary

Jewish Federations of North America seeks an Assistant Director, Budgets and Grants in the Center on Aging, Trauma, and Holocaust Survivor Care to provide budget management and grant administration support across the U.S.

This role collaborates with subgrantees and internal teams, drafting budgets and narratives for federal and non-federal proposals, delivering financial analysis, and supporting capacity-building and reporting on program grants.

Qualifications

• Five years of progressive experience in creating, managing, and/or evaluating program budgets in a nonprofit, grantmaking organization, or government agency.

Responsibilities

• Provide strategic guidance on financial processes, procedures, and policies related to the Center’s internal operations and subgrantee oversight.
• Review, monitor, modify, and approve annual budgets and quarterly financial reports of JFNA grant-funded projects.
• Deliver financial technical assistance to subgrantees by identifying challenges with project implementation and budgets and developing and executing comprehensive solutions.
• Draft budgets and budget narratives for federal and non-federal grant proposals; financial spreadsheets, reports, and narratives for grant reporting; standard operating procedures; audit confirmation letters for subgrantees; financial instructions and templates for the Center’s RFPs; financial resources; invoices; and other written materials as needed.
• Create and update reporting procedures to enhance efficiency and streamline operations for the Center and its subgrantees.
• Track, analyze, and report trends on subgrantee spending and matching contributions, and provide financial analysis and data for site visits, and/or other Center initiatives.
• Research and advise on grant, compliance, and financial issues.
• Create, review, and revise cooperative agreements, MOUs, and vendor contracts.
• Collaborate with JFNA’s Finance Department and external stakeholders, including subgrantees, vendors, and funders, on invoices, budgets, reporting, and other related issues.
• Participate in remote and in-person site visits, staff meetings, and conferences.
• Manage and support other projects as requested.

Skills

Excel skills

MS Office

Quantitative skills

Budget management

Grant compliance

Communication

Organization

Problem-solving

Education

Bachelor's degree

Advanced degree preferred

Tools

Excel

MS Office Suite

Job description

Assistant Director, Budgets and Grants

Center on Aging, Trauma, and Holocaust Survivor Care

Department: Public Affairs - Washington, DC Office

Reports to: Advisor, Financial Oversight, Center on Aging, Trauma, and Holocaust Survivor Care

Organization Overview

The Jewish Federations of North America (“JFNA”) consist of 141 Jewish Federations and dozens of Network communities that collectively raise and distribute more than $3 billion annually to support flourishing Jewish life and the needs of the Jewish people in their home communities and around the world. The Jewish Federations system, among the top 10 charities on the continent, leads the largest network of volunteer and professional leaders who build and sustain Jewish communities that are healthy, safe, caring, welcoming and inclusive, educated and engaged, involved in the broader community, and deeply connected to Israel and the global Jewish people.

The Center on Aging, Trauma, and Holocaust Survivor Care (Center), housed within JFNA, is a leading voice in the U.S. on person-centered, trauma informed (PCTI) care and support services for Holocaust survivors, older adults with a history of trauma, and their family caregivers. The Center advances the PCTI approach nationwide by issuing programming grants to Jewish and non-Jewish organizations, providing technical assistance and capacity-building to subgrantees and the aging network at large, and advocating on behalf of the needs of vulnerable older adults.

Position Summary

JFNA is seeking an Assistant Director, Budgets and Grants, to provide technical support and capacity-building related to budget management and grantmaking operations. We are seeking an individual with substantial experience in and a comprehensive understanding of the intersection of finance, programming, budgets, and grant management in a non-profit context. This role will support the Center and its staff, as well as subgrantees across the U.S. and various internal and external partners. The ideal candidate will have proven experience collaborating with stakeholders to develop strategic budgets that align with agency projects, organizational goals, and grant compliance requirements.

Responsibilities

• Provide strategic guidance on financial processes, procedures, and policies related to the Center’s internal operations and subgrantee oversight.
• Review, monitor, modify, and approve annual budgets and quarterly financial reports of JFNA grant-funded projects.
• Deliver financial technical assistance to subgrantees by identifying challenges with project implementation and budgets and developing and executing comprehensive solutions.
• Professionally respond to subgrantee inquiries; draft and distribute forms, memos, and reports; develop and lead financial webinars/trainings; and collaborate with other Center teams on various financial matters and reports.
• Draft budgets and budget narratives for federal and non-federal grant proposals; financial spreadsheets, reports, and narratives for grant reporting; standard operating procedures; audit confirmation letters for subgrantees; financial instructions and templates for the Center’s RFPs; financial resources; invoices; and other written materials as needed.
• Create and update reporting procedures to enhance efficiency and streamline operations for the Center and its subgrantees.
• Track, analyze, and report trends on subgrantee spending and matching contributions, and provide financial analysis and data for site visits, and/or other Center initiatives.
• Research and advise on grant, compliance, and financial issues.
• Create, review, and revise cooperative agreements, MOUs, and vendor contracts.
• Collaborate with JFNA’s Finance Department and external stakeholders, including subgrantees, vendors, and funders, on invoices, budgets, reporting, and other related issues.
• Participate in remote and in-person site visits, staff meetings, and conferences.
• Manage and support other projects as requested.

Qualifications

• Five years of progressive experience in creating, managing, and/or evaluating program budgets in a nonprofit, grantmaking organization, or government agency.
• Bachelor’s degree required; advanced degree preferred. Major in business or finance is helpful but not required.
• Understanding the intersection of finance, budgets, programming, and grants in a nonprofit or foundation context.
• Experience drafting multi-year budgets; analyzing and monitoring programs, budgets, and expenditures; identifying program and budget challenges and recommending solutions; and grant compliance.
• Experience with federal grants and knowledge of the Code of Federal Regulations is preferred.
• Must have strong organizational and problem-solving skills, be detail-oriented, and be able to develop systems including policies and forms for tracking information.
• Professional self-starter and team-player who can multi-task, meet deadlines, and collaborate with a remote team and stakeholders.
• Excellent verbal, written, and quantitative skills.
• Capable of maintaining confidentiality while exercising sound judgement and discretion.
• Superior Excel skills, proficiency in MS Office Suite, and comfort learning technical platforms.
• Interest in aging, trauma and a commitment to helping Holocaust survivors, older adults with a history of trauma, and family caregivers.
• Ability to occasionally travel domestically for site visits.

Compensation and Benefits:

Jewish Federations offers a comprehensive benefits package (medical, dental, vision, FSA), including a defined contribution plan, generous vacation policy, paid legal and Jewish holidays, life insurance, generous parental leave policies, and flexible remote work practices. Our compensation philosophy strives to be externally competitive and internally fair. Additionally, we offer voluntary learning programs throughout the year in subjects of interest to our staff.

Salary range

$70,000-$80,000

Federation Applicants:

Jewish Federations of North America is committed to supporting local Jewish Federations and to identifying the best talent for the system. If a current Federation employee is hired for this role, we will work with the local Federation to ensure an appropriate timeline and communications strategy. We welcome confidential initial inquiries to learn more about the role; however, current Federation employees who move to a finalist round of interviews will be asked to communicate with the Federation about their candidacy.

We are open to diverse and non-traditional candidates including older adults, retirees, and returnees to work. As JFNA is committed to providing reasonable accommodations to applicants with disabilities, please indicate in your application if you need any accommodation for your interview.

As an Equal Opportunity/Affirmative Action Employer, Jewish Federations celebrates and welcomes people of all identities and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or other applicable legally protected characteristics.