Assistant Director-Budget

State of Missouri; Jefferson City (MO); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Pension plan

Health insurance

Generous leave & holidays

Job summary

State of Missouri's Department of Higher Education and Workforce Development (DHEWD) is seeking an analyst to support the annual state budget process and oversee reimbursement programs for higher education institutions. The role involves tracking legislative items, preparing budgets, and coordinating with fiscal and grants teams.

The position emphasizes collaboration, accountability, and process improvement, with responsibilities spanning CAP, NDIs, and CAP reporting while maintaining regular

Qualifications

• Beneficial education and/or work-related experience in accounting, business, finance or public administration.
• Familiarity with SAM II and BRASS preferred.
• Knowledge of budget processes and state finance systems.
• Understanding of the legislative budgeting process and government procedures.

Responsibilities

• Assist oversight of the annual budget process for the agency’s multi-year budget.
• Track budget items through the legislative process across House Bills.
• Lead the agency’s Budget Book cycle and related reporting.
• Prepare internal budgets and spending plans for each office.
• Reconcile monthly expenditures and forecast funding needs.
• Support analytics for fund transfers, CAP, and cost allocations.

Skills

Budgeting

State finance system

Legislative process

Interdepartmental coordination

Education

Accounting/Finance/Public Administration

Tools

SAM II

BRASS

Job description

You will be joining a Department committed to a culture of TEAMWORK to accomplish our goals together, where we deliver excellence through COLLABORATION with partners and stakeholders, embody ACCOUNTABILITY through trust and professionalism, and embrace WORK-LIFE BALANCE by prioritizing respect, boundaries, and time. While working at DHEWD you will be helping to develop the workforce of the future! Join us as we pursue our vision of “Every Missourian empowered with the skills and education needed for success.”

LOCATION: Truman Building, 301 W. High St. Suite 840, Jefferson City, MO 65102

This position provides integral assistance in the annual state budget process for the department and oversees reimbursement programs for Institutions of Higher Education (IHEs). To perform this job successfully, an individual must be able to perform each essential function of the job with or without reasonable accommodations.

• Superviseunitoftwo(1full-time&1part-timestaff)and assist in the oversight the annual state budget process for the agency’s $1.4 billion budget.
• Perform tracking through the legislative budget process for all House Bills that contain DHEWD budget items.
• Serve as lead for the agency’s annual Budget Book cycle.
• Complete New Decision Item (NDI), Fund Financial Summary & Supplemental forms.
• Respond to OA, House, Senate and Governor’s Office questions on DHEWD Budget.
• Perform Labor Distribution Profile (LDPR) review and updates for the agency in MOVERS.
• Coordinate, prepare and reconcile the agency’s federally-approved Cost Allocation Plan (CAP), working in collaboration with the fiscal and grants sections.
• Prepare internal budgets and spending plans for each DHEWD Office.
• Managethemonthly expenditure trackingandprojections for each DHEWD Office,workingincollaborationwith procurement, fiscal and grants sections.
• Perform budget/fund/appropriation analysis and forecasting.
• EnsureDeputyCommissionerandDirectorofFiscal&Budget arekeptuptodateonall budgetrelated issues.
• Assist the Director of Fiscal & Budget with the planning and coordination of regular Institutional Chief Financial Officer (CFO) meetings.
• In coordination with the Deputy Commissioner, prepare budget agenda items for Coordinating Board for Higher Education (CBHE) meetings.
• Oversee Institution of Higher Education (IHE) reimbursement programs: MoExcels, Maintenance & Repair, Capital Improvements, ARPA, State Aid, and Debt-Offset. Oversight to include quarterly reporting, special delegation updates (i.e. ERS/PGA) and webpage/email distribution list management.
• Provide response on behalf of DHEWD to inquiries such as Biennial Transfers and Bond Indebtedness.
• Process fund transfers in SAM II/MOVERS.
• Complete the Annual State Projects Report.
• Provide support to fiscal, grants and procurement sections regarding coding, new appropriated programs/projects information, expense budget lines, and allotments.
• Attend budget hearings/meetings as necessary.
• Assist with fiscal notes as needed.
• Perform reconciliation of the department’s core budget.
• FollowDHEWDfiscalpoliciesandproceduresandassistinthecontinuousqualityimprovementofprocessesand procedures.
• Answerquestions,mentorfiscalandbudgetstaff,andreviewoutputstoensure accuracy.
• Assist Fiscal section with various duties to include preparation of the Schedule of Expenditures for Federal Awards (SEFA).
• Assist in the development of the Department’s Internal Control Plan and make recommendations to senior leadership on measures to gain efficiencies.
• Demonstrateregularandreliable attendance.
• Performotherrelatedworkasassigned.

• Beneficial education and/or work-related experience includes technical or professional education and/or experience in accounting, business, finance or public administration or closely related area
• Supportive skills include: in-depth knowledge of the budget and state finance system, state and federal policies on budgeting and financing, higher education finance, legislative process and political system and familiarity with SAM II and BRASS preferred

*Training, certification, and/or education in continuous process improvement programs such as Lean Six Sigma as well as completion of Missouri Way, Leadership Academy, and similar programs is beneficial

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

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