Assistant Director-Asset Management & Capital Lifecycle

UCSF Health, AG; San Francisco (CA); On-site; USD 150,000 - 210,000; Full time

Job summary

The Assistant Director of Asset Management & Capital Lifecycle at UCSF Facilities Services provides strategic leadership for an enterprise asset management program, aligning capital planning, maintenance and renewal into a single framework.

You will lead data-driven initiatives using Maximo Manage, TRIRIGA, MREF and related systems to optimize asset reliability, lifecycle costs and risk across the UCSF campus.

Qualifications

• Bachelor's degree in Planning, Facilities, Business or related area and 7-10 years relevant experience.
• Minimum three years of supervisory experience in a complex organization.
• Strong verbal and written communications.
• Experience inspecting construction in progress and reading plans/specifications.
• Broad knowledge in facilities management, space planning, security, fire and safety.
• Experience with enterprise asset management systems (IBM Maximo, TRIRIGA, or equivalent).
• Experience leading multidisciplinary teams and coordinating across diverse units.
• Experience with facilities renovation work and vendor negotiations.

Responsibilities

• Provide strategic leadership for the enterprise asset management program.
• Bridge gaps between Capital Planning, Investment Needs, and Operations.
• Lead data-driven asset management initiatives using Maximo, TRIRIGA, MREF and related systems.
• Improve asset reliability and optimize lifecycle costs across the UCSF campus.
• Develop governance, standards, and processes to integrate capital planning and maintenance.

Skills

Leadership

Verbal & written communications

Strategic planning

Supervisory experience

Analytical thinking

Stakeholder collaboration

Education

Bachelor's degree in Planning/Facilities/Business

Tools

IBM Maximo

TRIRIGA

MREF

ICAMP/TRIRIGA

Building Automation Systems

Job description

Job Description

Job Summary

The Assistant Director of Asset Management & Capital Lifecycle provides strategic leadership for UCSF Facilities Services' enterprise asset management program, ensuring that infrastructure assets are planned, delivered, maintained, optimized, and renewed through a standardized lifecycle management framework. Receiving assignments in the form of objectives, the incumbent determines how to utilize resources, formulate policies, and establishes the governance, standards, and processes required to integrate capital planning, commissioning, operations, maintenance, and lifecycle replacement into a single enterprise asset management strategy.

This position serves as the critical organizational bridge between Capital Planning, Facilities Investment Needs, Integrated Capital Asset Management Program, 15- & 25-Year Renewal, Operations & Maintenance, BOSC, and executive leadership. Leveraging advanced planning and technical knowledge, the Assistant Director leads the development of a data-driven asset management program-utilizing Maximo Manage, MREF, ICAMP/TRIRIGA, Building Management Systems (BMS), and future IBM Maximo Application Suite capabilities-to improve asset reliability, optimize overall lifecycle costs, mitigate operational risk, and support long-term capital investment decisions

Department Summary

The UCSF Facilities Services Department (FS) is committed to creating an exceptional campus physical environment to support the research, teaching, health care and community service mission of the University. FS employs over 400 professional staff and acts as steward for over $90 million in operating funds to achieve its goals in operating and maintaining the UCSF campus environment. Located in the Campus Life Services organization, FS is organized into five distinct units: (1) Facilities Operations, (2) Business and Operations Center, (3) Facilities Projects, (4) General Services and (5) Energy and Utilities.

FS participates in system-wide Principles of Community and all FS leaders are expected to create a fair, equitable, safe and supportive work environment where everyone can do their best work. FS leaders have a shared accountability for the overall success of the operation and the creation of a high-performance work environment. We value innovation and creative problem solving, diligent execution and follow through, inspiring leadership that engages diverse employees and a strong results orientation.

Qualifications

Required

• Bachelor's degree in Planning, Facilities, Business or related area and 7-10 years relevant experience, or an equivalent combination of education and experience
• Minimum three years of supervisory experience in a complex organization
• Strong skills in verbal and written communications.
• Experience and knowledge to inspect construction in progress (general and specialty structures)and read, sketch and interpret plans and specifications.
• Broad knowledge in the areas of facilities management, space planning and allocation, security, fire and safety and emergency preparedness.
• Advanced knowledge and skill regarding specialized research needs in planning and advanced skill to effectively translate needs to professional architects and engineers
• Experience leading multidisciplinary teams and coordinating across diverse functional units
• Demonstrated experience implementing or managing enterprise asset management systems (e.g., IBM Maximo, TRIRIGA, or equivalent).
• Solid experience working on construction contracts, Facilities equipment procurement, and vendor/contractor negotiations
• Thorough knowledge associated with overseeing the full range of facilities renovation work
• Direct experience with IBM Maximo Application Suite (Maximo Manage, Maximo Health, Maximo Mobile, MREF), TRIRIGA / ICAMP, and Building Automation Systems
• Strong skills to facilitate and collaborate with various internal and external constituencies on short- and long -term facilities planning and management.
• Strong analytical, research and report preparation skills to meet regulatory and budgetary reporting requirements.
• Strong skills in leadership, motivation of staff and team-building.
• Strong skills in management, regulatory compliance and operations planning.
• Knowledge of architectural, engineering and building systems concepts

Preferred

• Certifications
• LEED GA
• Certified Reliability Leader (CRL)
• Certified Maintenance & Reliability Professional (CMRP)
• ISO 55001 Asset Management
• Project Management Professional (PMP)