Senior Project Manager

UCSF Health; San Francisco (CA); Hybrid; USD 180,000 - 290,000; Full time

Job summary

UCSF Health is seeking a Senior Project Manager to lead major capital projects across the San Francisco Bay Area. The role focuses on equipment planning, FF&E, procurement, activation, occupancy, and closeout, coordinating diverse teams including architects, engineers, vendors, IT, and clinical staff.

You will manage budgets, schedules, and risk, ensuring projects meet safety and regulatory standards while maintaining occupancy readiness.

Qualifications

• Bachelor’s degree in a related field and 3–5 years of experience managing capital projects.
• Minimum 5 years' experience in managing construction or renovation projects, preferably in hospital or clinical environments.
• Advanced knowledge of building codes and construction practices, with California focus.
• Advanced project management skills to handle highly complex projects and components.
• Strong written, verbal, and interpersonal communication, including negotiation.

Responsibilities

• Manage multiple capital projects ranging from $50,000 to $500 million, ensuring schedule, budget, quality, and operational readiness.
• Lead and coordinate multidisciplinary teams (architects, engineers, contractors, vendors, IT, clinical users).
• Develop and manage equipment budgets, procurement plans, activation, occupancy, and closeout.
• Review design documents for equipment infrastructure, utilities, infection prevention, and life safety.
• Represent UCSF Health as owner’s representative and support new construction, expansions, and renovations.
• Maintain schedules, budgets, forecasts, procurement records, and reporting in PM systems.
• Apply LEAN practices to improve project delivery and foster collaboration across teams.

Skills

Project management

Leadership

Budget management

Communication skills

Lean principles

Risk management

Contract administration

Problem solving

Education

Bachelor’s Degree in Architecture, Engineering, Construction Management, Planning or related field

Tools

MS Project

Primavera Unifier

P6 Scheduling

CAD drawing programs

Job description

Job Description

Under the general direction of the Director, Health Major Capital, the Senior Project Manager (Sr. PM) manages multiple capital projects ranging from $50,000 to $500 million, ensuring delivery on schedule, within budget, and in alignment with quality, operational, and program requirements. The Sr. PM provides project management services throughout the project lifecycle, with primary responsibility for equipment planning, furniture, fixtures and equipment (FF&E), procurement, operational readiness, activation, occupancy, and closeout.

The Sr. PM leads and coordinates multidisciplinary teams including architects, engineers, contractors, equipment vendors, furniture suppliers, Information Technology, Supply Chain, Facilities Management, clinical users, regulatory agencies, and other UCSF stakeholders. Responsibilities include developing and managing equipment budgets, procurement and activation plans, project schedules, vendor and consultant agreements, relocations, and occupancy readiness.

Representing UCSF Health as an owner's representative, the Sr. PM supports new construction, expansions, renovations, and retrofit projects. The Sr. PM reviews design documents for equipment infrastructure, utilities, operational functionality, infection prevention, phasing, and fire/life safety requirements and coordinates equipment installation and activation to minimize project risk and ensure operational readiness.

The Sr. PM maintains accurate project schedules, budgets, forecasts, procurement records, activation milestones, and reporting using internal project management systems. The role supports Capital Budget development and ensures documentation is complete for occupancy, activation, project closeout, audit readiness, and informed decision-making.

Working with a high degree of autonomy, the Sr. PM exercises independent judgment in managing medium- to large-scale projects of moderate to difficult complexity and may coordinate the work of other Project Managers and Assistant Project Managers.

Key Skills

• Develop and manage project, procurement, activation, occupancy, and close out schedules and budgets.
• Maintain budget projections, cash flow forecasts, project records, and timely reporting.
• Develop, administer, and monitor consultant, vendor, and procurement agreements.
• Manage risks related to scope, schedule, budget, procurement, equipment delivery, installation, and operational readiness.
• Review invoices, equipment purchases, and vendor payment requests for accuracy and completeness.
• Lead FF&E, medical equipment, IT, signage, relocation, move management, activation, and operational transition activities.
• Coordinate vendors, contractors, clinical departments, regulatory agencies, and UCSF support teams.
• Ensure required documentation and readiness activities are completed before occupancy and activation.
• Apply LEAN practices and identify opportunities to improve project delivery.
• Build strong relationships across UCSF and foster a collaborative culture of accountability, trust, and integrity.

Position Location

Position will work at all UCSF Health locations throughout the San Francisco Bay Area, including new off-campus lease sites. All Real Estate staff are required to be on-site, in-person, no less than four full days per week, although project activities may require additional on-site presence. The PM is required to be responsive to project needs and demands throughout planning, procurement, activation, occupancy, and project closeout.

Department Overview

The organization of UCSF Real Estate is focused on the development, planning, delivery, and management of physical space for UCSF. Key responsibilities include a unified approach to oversee the active UCSF growth planned on a multi-site campus and to manage the complex metropolitan environments affecting capital assets and projects and efforts to align municipal challenges with maximum effectiveness in support of the UCSF mission.

UCSF Real Estate is an integrated unit that enables the alignment of development, planning, design, construction, and management of facilities and a lease portfolio of 1 million square feet across UCSF. Services are provided through the following departments: Building Permit Services, Campus Design and Construction, Campus Planning, Construction Contract Administration, Health Design and Construction, Health Major Capital Projects, Real Estate Services, Benioff Children’s Hospital Oakland Capital Program Management and support through Business Intelligence, and Finance, Administration and Operations.

The Major Capital Project Department is responsible for delivering the design and construction of new buildings and other major capital projects as assigned. Typical project budgets are hundreds of millions of dollars. Our goals are delivered through Integrated Project Delivery (IPD) methodologies. Current project delivery methods include an IFOA contract. Our vision is to be recognized as an innovative and collaborative owner through new processes, innovation of new delivery models, contracts, and commercial terms that will attract the most qualified teams. Our projects are managed in the Integrated Center for Design and Construction (Big Room). Our work emphasizes the development of highly integrated and collaborative teamwork. We fully support and integrate Lean tools in our project work.

The combined UCSF Campus and Health organizations include approximately 198 UCSF and 38 contract personnel; operating/recharge budgets of more than $52.2M per year; current year capital project expenditures of $900 million; and oversight and responsibility for > $13.3 billion long-range capital development.

Qualifications

Required Qualifications

• Bachelor’s Degree in Architecture, Engineering, Construction Management, Planning or in a related field and three to five years of experience in managing all phases of capital projects; or an equivalent combination of education and experience.
• Minimum 5years' experience in managing construction or renovation projects, preferably in a hospital, research laboratory or clinical environment.
• Advanced knowledge of building and construction, design, construction contract administration and California Building Codes, including advanced understanding of industry practices, or deep expertise in a highly specialized and critical discipline.
• Advanced project management skills to effectively manage highly complex projects, or highly specialized and critical project components.
• Advanced analytical, organizational and problem recognition / avoidance / resolution skills.
• Advanced written, verbal, and interpersonal communication skills, including highly effective negotiation skills and highly developed political acumen.
• Advanced ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget.
• Demonstrated ability to simultaneously manage a large number of projects of varying size, type, and complexity.
• Experience and ability to effectively lead and supervise staff and Project Teams.
• Skilled in building, maintaining and nurturing strong professional relationships.
• Financial skills to prepare, monitor and manage project budgets, evaluate cost estimates, and review payment requests.
• Strong communication skills on a one-to-one basis or in a group setting with project team, leaders, stakeholders, contractors and consultants.
• Strong Microsoft Office and project manager software skills. Working knowledge of CAD drawing programs or similar architectural design application programs.

Preferred Qualifications

• Professional License in Architecture, Mechanical, Electrical or Civil Engineering
• Experience with lean principles and process improvements.
• Experience using Primavera Unifier and P6 Scheduling,MS Project Software or similar scheduling software.
• Advanced knowledge of the organization, including its infrastructure, rules, regulations, policies and short and long range strategic building plans.
• Strong project management skills to effectively manage multiphase projects or project components within an occupied academic medical center or academic research facility.
• Knowledge of applicable building codes and / or regulatory requirements including, but not limited to, Title 24, OSHPD and the Americans with Disabilities Act.
• Understanding and knowledge of industry practices. Ability to assess technical design documents, construction contracts, and related records.
• Broad skills and technological knowledge in areas of architecture, construction, MEPF, Lean Construction and/or Project Delivery.
• Knowledge of the organization, including its infrastructure and short- and long-range strategic building plans.