Assistant Director Alumni Relations

FIU Foundation; Miami (FL); On-site; USD 70,000 - 75,000; Full time

Job summary

Florida International University is seeking an Assistant Director of Alumni Relations to coordinate and implement alumni engagement programs that foster lifelong connections with the university. You will manage the Panther Communities program, oversee Panther Alumni Week, and build relationships with alumni volunteers while collaborating with campus partners and internal stakeholders.

The role requires a Bachelor's degree and at least six years in higher education, alumni relations, development,

Qualifications

• Bachelor's degree and six years of experience in higher education, alumni relations, development, event management, or a related field.
• Manages a major program and/or supervises support and professional staff.
• Knowledge of and comfort with college campus environment.
• Experience supervising and managing a volunteer network.

Responsibilities

• Manages the day-to-day administration of the Panther Communities program, including regional, affinity, and special interest communities.
• Recruits, trains, supports, and recognizes alumni volunteer leaders serving Panther Communities and other volunteer engagement initiatives.
• Serves as the primary staff liaison for assigned volunteer committees and alumni volunteer groups, providing guidance, resources, and ongoing communication.
• Coordinates volunteer recruitment, onboarding, engagement, and retention efforts across multiple alumni engagement pathways.
• Plans and executes Panther Alumni Week, collaborating with campus partners, alumni volunteers, and internal stakeholders to coordinate programming, logistics, communications, and volunteer involvement.
• Coordinates volunteer-driven alumni events and engagement opportunities throughout the year, ensuring alignment with departmental goals and university priorities.
• Works collaboratively with Advancement, colleges, and university departments to identify opportunities for alumni engagement through volunteer service, networking, mentoring, and educational programming.
• Assists with planning and execution of alumni programs and events, including volunteer appreciation activities, networking events, reunions, webinars, and other engagement initiatives as assigned.
• Maintains regular communication with alumni volunteers and community leaders, providing updates on university initiatives and opportunities for involvement.
• Tracks volunteer participation and program outcomes, maintains accurate records within the alumni CRM, and prepares reports to evaluate engagement efforts and identify opportunities for improvement.
• Assists in developing annual operating plans, calendars, and timelines for assigned programs.
• Manages budgets for assigned volunteer programs and Panther Alumni Week, ensuring expenditures remain within approved funding levels.
• Collaborates with the Marketing and Communications team to promote volunteer opportunities, Panther Communities, and Panther Alumni Week through digital communications and social media.
• Supports meetings and activities of the Alumni Board of Directors and assigned board committees as needed.
• Serves as the merchant account's primary contact or technical contact; Handles sensitive cardholder information and/or processes credit cards transactions for the department/unit; Will have access to a third party system (software, gateway, etc.) that processes, transmits, and/or stores cardholder information. Handles cash and check transactions as needed.

Skills

Volunteer management

Event planning

Program development

Alumni relations

Communication skills

Education

Bachelor's degree

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

The Assistant Director of Alumni Relations is responsible for coordinating and implementing alumni engagement programs that foster meaningful lifelong connections between alumni and Florida International University. Reporting to the Director of Alumni Relations, this position manages key volunteer engagement initiatives, oversees the Panther Communities program, and leads the planning and execution of Panther Alumni Week. The Assistant Director cultivates relationships with alumni volunteers, collaborates with campus and community partners, and supports the development of programs that encourage alumni engagement through volunteerism, networking, professional development, and university involvement.

• Manages the day-to-day administration of the Panther Communities program, including regional, affinity, and special interest communities.
• Recruits, trains, supports, and recognizes alumni volunteer leaders serving Panther Communities and other volunteer engagement initiatives.
• Serves as the primary staff liaison for assigned volunteer committees and alumni volunteer groups, providing guidance, resources, and ongoing communication.
• Coordinates volunteer recruitment, onboarding, engagement, and retention efforts across multiple alumni engagement pathways.
• Plans and executes Panther Alumni Week, collaborating with campus partners, alumni volunteers, and internal stakeholders to coordinate programming, logistics, communications, and volunteer involvement.
• Coordinates volunteer-driven alumni events and engagement opportunities throughout the year, ensuring alignment with departmental goals and university priorities.
• Works collaboratively with Advancement, colleges, and university departments to identify opportunities for alumni engagement through volunteer service, networking, mentoring, and educational programming.
• Assists with planning and execution of alumni programs and events, including volunteer appreciation activities, networking events, reunions, webinars, and other engagement initiatives as assigned.
• Maintains regular communication with alumni volunteers and community leaders, providing updates on university initiatives and opportunities for involvement.
• Tracks volunteer participation and program outcomes, maintains accurate records within the alumni CRM, and prepares reports to evaluate engagement efforts and identify opportunities for improvement.
• Assists in developing annual operating plans, calendars, and timelines for assigned programs.
• Manages budgets for assigned volunteer programs and Panther Alumni Week, ensuring expenditures remain within approved funding levels.
• Collaborates with the Marketing and Communications team to promote volunteer opportunities, Panther Communities, and Panther Alumni Week through digital communications and social media.
• Supports meetings and activities of the Alumni Board of Directors and assigned board committees as needed.
• Serves as the merchant account's primary contact or technical contact; Handles sensitive cardholder information and/or processes credit cards transactions for the department/unit; Will have access to a third party system (software, gateway, etc.) that processes, transmits, and/or stores cardholder information. Handles cash and check transactions as needed.

Minimum Qualifications

Bachelor's degree and six (6) years of experience in higher education, alumni relations, development, event management, or a related field. Manages a major program and/or supervises support and professional staff.

Desired Qualifications

• Knowledge of and comfort with college campus environment.
• Experience with program development and execution of programs.
• Experience with planning and implementing outreach efforts.
• Demonstrated experience supervising and managing a volunteer network.

Job Category

Administrative

Advertised Salary

$70,000 - $75,000

Pre-Employment Requirements

Expanded Background Check

Other Information

• Must attend meetings off campus and occasionally attend functions on weekends and evening
• Ability to travel locally and nationally.
• Ability to work flexible hours as needed.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affiantive Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.