Assistant Director Adults

Little City; Palatine (IL); On-site; USD 70,000 - 76,000; Full time

Job summary

Little City Foundation in Palatine, IL, seeks an experienced Assistant Director of Adults to lead home managers and coordinate adult residential services. This role develops systems, ensures regulatory compliance, and partners with the Director of Adult Residential Services to advance program quality.

The position requires a Bachelor’s in a human services field (Master’s preferred) and at least five years of management experience in ID/DD services, with QIDP eligibility desirable.

Qualifications

• Bachelor’s degree in a human services field or equivalent.
• Master’s degree preferred.
• Minimum five years of management experience in ID/DD services.
• Ability to obtain QIDP certification if eligible.

Responsibilities

• Provide leadership, direction, and training to home managers.
• Coordinate program operations and develop systems.
• Ensure compliance with DHS Rule 115 & 116, CARF and licensing standards.
• Maintain and monitor staff training databases.

Skills

Management experience

Regulatory knowledge

Communication skills

QIDP certification eligibility

MS Office proficiency

Education

Bachelor’s degree in a human services field

Master’s degree preferred

Tools

Microsoft Office

Job description

Salary range is from $ 70,000- $ 76,000 depending on experienceWork Schedule : Monday- Friday (Flexible),Business Hours, weekend hours and on callYou can apply by visiting www.littlecity.org/careers and typing in \" Assistant Director Adults\" in the search Engine.PURPOSE:This position is responsible for providing leadership, direction, and training to all of home managers within the assigned service delivery area(s), direction to program operations, development of systems, and promoting a positive and optimistic environment that is responsive to the needs of the individuals served, promotes active engagement, and reflects the mission of the organization. The Assistant Director works closely with the Director of Adult Residential Services and administrativeteam to coordinate and enhance services for all individuals residing in the 24-hour CILA, ICILA, SLA,and CLF programs.ESSENTIAL DUTIES AND RESPONSIBILITIES:The list of essential duties and responsibilities, as outlined herein, is intended to be representative of the task to be performed. The omission of an essential function does not preclude managementfrom assigning duties not listed herein if such duties are a logical assignment to the position.1. Keeps abreast of applicable laws, rules/regulations, and policies and procedures promulgated through code agencies responsible for surveillance and regulatory oversight of Little City’s residential services, including IDPH, DHS, CARF, and any other entity to which the adultresidential programs maintain accountability.2. Directly responsible for hiring, on-boarding, ongoing training and supervision of all home managers within their assigned service delivery area(s), conducts at least bi- weekly 1:1 supervision with those that are supervised, issues performance improvement plans/recommendationsfor discharge as needed and evaluates performance at least annually in accordance with agencypolicies and procedures.3. Develops and oversees department wide system(s) including but not limited to: DSP on- boarding, completion of on-the-job training, logs, communication between supervisory staff and DSPs. Maintains a database for staff and managerial compliance with required trainings, including requests for medication training/cross-training, and acts as department liaison to the training department.4. Directly responsible for ensuring all home environments within assigned service delivery area(s) are in compliance with DHS Rule 115 & 116, CARF and licensing standards, agency mission, policy & procedure, program guidelines and best practice.a. Reviewsall quarterly environmental assessmentscompleted by home management, maintains ongoing database of scores, reviews and maintains accountability with home management team to plans of correction for all issues identified in a timely manner, and conducts regular walk-throughs (at least monthly) of all environments assigned.b. Maintains oversight of home supply levels and orders and makes recommendation for adjustment based on department and home resources as needed.c. Reviews all incident reports submitted related to safety within the home environment, maintains ongoing database of incidents caused by environmental safety issues, makes immediate recommendation for and ensures follow up of corrections to environmental factorsinfluencing life safety.d. Monitors completion of required documentation by department staff by maintaining database of reports across assigned service delivery area, including but not limited to: unusual incident reports, body checks, progress notes, sleep, menses, and bowel elimination tracking, injuryreports, etc.e. Acts as department liaison on agency, environmental committees.5. Maintains a working knowledge of the collective bargaining agreement, progressive discipline, and all agency and department policies and procedures. Operates within the contractual agreement/procedures to issue disciplinary action and participates in annual policy/proceduralreview.a. Participates in labor management meetings and negotiations as requested by the Director of Adult Residential Services and participates in home meetings with those supervised as requested/needed.b. Oversees completion and maintenance of documentation related to progressive discipline.c. Acts as department liaison with Human Resources, communicating any issues up and down.6. Assistswiththe coordination and appropriate staffing of adult residentialservices, and actively collaborates with the scheduling team, HR, and operations management of day programs and coordinates emergency staffing procedures.7. Maintains databases of staffing resources including but not limited to: department supervisory staff contacts, DSP contacts, assignment of payroll/direct supervision of DSPs, overtime, staff vacancy, call-offs & tardiness, making recommendations to improve overall efficiency. Will provide documentation for corrective actions as needed.8. Oversees appropriate and responsible management of home and resident finances in accordance with policies/procedures and conducts SSI financial allowance reviews monthly. Maintains a working database of resident financial information and acts as department liaison to financedepartment.9. Oversees initiation and implementation of universal precautions in home environments as deemed necessary in accordance with agency policy and procedure.10. Collaborates with the transportation department to ensure van safety procedures are followed, vans maintain cleanliness, and appropriate documentation of vehicle use is completed regularly. Acts as department liaison to HR regarding PACE certification and random selection ofemployees.11. Responsible for providing those supervised direction related to the opening/licensing of new and current home environments, as well as assisting in the coordination of resident home moves and intakes.12. Advocates for, promotes, and protects the rights of all individuals.13. Works cooperatively with all ARS staff to ensure that programs/services offered enhance the quality of life of individuals receiving services.14. Participates in the development and/or revision of the strategic plans in order to prioritize and reinforce the direction for the adult residential program.15. Participates in selected committees related to long-term strategic planning as assigned by the Chief Program Officer and Adult Residential Services Director. Provides 24 –hour emergency coverage as needed. Participates in rotating oversight of MIC/On-Call home managers and acts as interim home manager during those supervised approved time off.16. Attends and participates in clinical crisis staffings and IDTs as needed.17. Assists the Program Director in developing the annual budget by providing key information regarding staffing needs, consultation, program support, and other items as requested.18. Assures that the services provided by the agency function in a professional and ethical manner, and that such services operate in compliance with licensing regulations and applicable laws.19. Provides guidance and oversight to Home Managers, ensuring responsibilities are completed accurately and within established timeframe while promoting accountability in accordance with departmental expectations.20. Maintains annual American Heart Association certification in First Aid and CPR.21. Successfully completes Little City required training, re-training, and any additional training as required by Little City policies and practices, or as assigned by his or her immediate supervisor.22. Other duties as assigned by supervisor.MINIMUM QUALIFICATIONS:A Bachelor’s degree in a human services field or comparable work experience, required. Master’s degree is preferred. A minimum of five (5) years of management experience in the provision of services for persons with developmental disabilities is required. Must pursue Qualified Intellectual Disabilities Professional (QIDP) certification if eligible. Knowledge of and experience in operational systems congruent with best practices serving individuals with ID/DD, comorbid mental health diagnoses, autism, dementia, and complex medical needs preferred. Knowledge of and experience in working with regulatory agencies and funding sources, including DHS and CARF standards desired. Must be able to demonstrate the ability to manage multiple priorities. Effective communication skills, both written and oral. Proficient in the use of computers, software applications, and working knowledge of Microsoft Office. DSP Certified. Valid Illinois driver’s license with good driving record.PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:While performing the duties of this job, the employee is subject to sitting, walking, and standing for prolonged periods; frequently grasps, lifts, holds, or feels objects; occasionally stoops, kneels, crouches, or crawls. The employee frequently is required to use manual and finger dexterity and eye-hand coordination when working with persons served and handling office, medical, or household equipment. The employee is subject to assist and lift up to 30 pounds with varying amounts of assistance on a reoccurring basis. The employee is required to have corrected vision and hearing within normal range and the ability to operate a motor vehicle. Must have the ability to perform CPR and CPI. Generally, no occupational exposure to blood, body fluids, communicable diseases or other potentially infectious substances, but may require performing unplanned Category III tasks (Category II). Typical office environment. The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Disclaimer: The intent of this job description is to provide a representative level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.