Assistant Director/ Administrator

American Montessori Society Inc; Illinois; On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Professional development opportunities

Supportive work environment

Job summary

American Montessori Society Inc is seeking an Assistant Director for Montessori Kids Universe Bannockburn. This vital role supports the School Director by ensuring smooth daily operations, fostering an engaging learning environment, and building strong relationships with families and staff.

The ideal candidate will have leadership and organizational skills, experience in early childhood education administration, and must meet DCFS requirements. Join a growing school that values collaborative professionals committed to excellence in early education.

Qualifications

• Must meet or exceed DCFS Assistant Director requirements.
• Experience in early childhood education administration preferred.
• Strong leadership, organizational, and communication skills.
• A passion for working with children and building a positive school environment.
• Montessori experience is a plus, but training will be provided.

Responsibilities

• Support the Director in overseeing daily school operations.
• Maintain student profiles and progress data.
• Manage student records in Procare software.
• Assist with scheduling and staffing needs.
• Ensure compliance with state regulations.

Skills

Leadership skills

Organizational skills

Communication skills

Experience in early childhood education administration

Knowledge of state regulations

Montessori experience

Education

DCFS Assistant Director requirements

Job description

Assistant Director/Administrator

Montessori Kids Universe Bannockburn is seeking a dedicated and passionate Assistant Director to join our leadership team. As a key support to the School Director, this role is essential in ensuring the smooth daily operations of our school, fostering an engaging learning environment, and building strong relationships with families, staff, and the community.

About Montessori Kids Universe Bannockburn

At MKU Bannockburn, we provide a high-quality, authentic Montessori education that encourages independence, creativity, and a love for learning. We are a growing school, and as we prepare for our opening, we are looking for good-hearted professionals who are eager to work alongside others who share the same passion for early childhood education.

Responsibilities

Enrollment & Community Engagement

• Recruit and enroll new students by attending community events, educational fairs, and hosting open houses.
• Respond to all inquiries, schedule appointments and tours, and follow up using Childcare CRM protocol.
• Maintain student inquiry, enrollment, and attrition database.
• Develop relationships with local schools, admissions directors, and community organizations to increase name recognition.
• Maintain relationships with current families by attending meetings and school events.
• Establish and maintain relationships with alumni and track graduates for marketing purposes.

Administrative & Operational Support

• Assist the Director in overseeing daily school operations to ensure compliance with licensing and Montessori standards.
• Maintain student profiles and progress data in collaboration with faculty.
• Manage and update student records in Procare software.
• Communicate with teachers regarding tours, open houses, and child visits.
• Maintain and organize parent contracts, enrollment paperwork, and financial reports.
• Support the Director in payroll, tuition processing, and financial management.

Staff Support & Development

• Support faculty by providing resources, conducting teacher meetings, and assisting in staff training.
• Coordinate substitute teachers when needed.
• Assist with scheduling and staffing needs to ensure smooth daily operations.
• Monitor and implement professional development for staff.

Safety & Compliance

• Maintain compliance with state regulations and school policies.
• Oversee student medical forms, administer medications when necessary, and track medical logs.
• Plan, implement, and document monthly fire drills.
• Assist with Department of Health inspections and ensure staff certifications are current (CPR, First Aid, etc.).

Additional Duties

• Assist with general office tasks including answering phones, maintaining records, and supporting the administrative team.
• Order and distribute office and school supplies.
• Proofread school newsletters, reports, and communication materials.
• Follow all standards in accordance with licensing regulations.
• Perform other duties as assigned by the School Director.

Qualifications

• Must meet or exceed DCFS Assistant Director requirements.
• Experience in early childhood education administration preferred.
• Strong leadership, organizational, and communication skills.
• A passion for working with children and building a positive school environment.
• Montessori experience is a plus, but we will provide Montessori training for the right candidate.

Why Join MKU Bannockburn?

• Be part of a growing Montessori school committed to excellence in early education.
• Work in a supportive and collaborative environment with like-minded professionals.
• Competitive salary and professional development opportunities.
• The opportunity to make a lasting impact on children and families.

This job description is not intended to be all-encompassing, and additional job-related tasks may be assigned as they arise.