Assistant Digital Marketing Coordinator (8 - 12 months)

Brookfield Residential; Costa Mesa, Northern (CA, KY); On-site; USD 52,000 - 57,000; Full time

Benefits offered by this job

Competitive pay

Career development

Inclusive culture

Job summary

Brookfield Residential in Costa Mesa, CA is seeking an Assistant Digital Marketing Coordinator for an 8-12 month assignment to support the SoCal/AZ Marketing team. You will assist with marketing initiatives, digital campaigns, collateral, invoicing, events, and updates to the website and email blasts.

Ideal candidates have a college degree in Business/Marketing/Communications, 1+ year in marketing, strong MS Office skills, and familiarity with Canva or InDesign.

Qualifications

• College degree with class or intern experience in Business, Marketing, and/or Communications.
• 1+ years of work experience in marketing.
• Strong analytical and problem-solving skills.
• Strong computer application skills, including MS Office (Excel, Word, Outlook, PowerPoint).
• Experience with Canva or InDesign is a plus.
• Strong interpersonal communication and teamwork abilities.
• Ability to take ownership and deliver results.
• Flexible schedule for events.

Responsibilities

• Approve estimates with Marketing managers and directors and coordinate with consultants/vendors.
• Process marketing invoices and track costs across campaigns.
• Coordinate vendor paperwork and approvals for timely delivery to accounting.
• Create, track, and manage marketing contracts, POs, and related documents.
• Support basic graphic design and layout for flyers and collateral.
• Assist in coordinating signage, renderings, floor plans, and community materials.
• Support email blasts and publishing web updates.
• Maintain and stock marketing collateral and coordinate printing needs.
• Support master plan events and guest builder activities.

Skills

Analytical skills

Problem solving

MS Office proficiency

Excel

Word

Outlook

PowerPoint

Canva

InDesign

Interpersonal communication

Teamwork

Attention to detail

Flexibility

Education

College degree in Business/Marketing/Communications

Tools

MS Office suite

Canva

InDesign

Job description

Location Costa Mesa - 3200 Park Center Drive, Suite 1000 Business At Brookfield Residential, a leading North American land developer and homebuilder for over 65 years, we have had one goal in mind – creating the best places to call home. From the development of award-winning, master-planned communities to the creation of well-designed homes, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community. As part of Brookfield — one of the largest alternative asset managers in the world — we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound Sustainability practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures — we are reimagining real estate from the ground up.

The Assistant Digital Marketing Coordinator ( 8 - 12 months ) is responsible for supporting the SoCal/AZ Marketing team in the execution of all housing and land/master planned marketing initiatives in the most professional, efficient and profitable manner. This is in an effort to attain the company’s goals and objectives set out in its annual and 5-year business plan. This position is responsible for daily support of all related activities. Support the Marketing Manager/Director and Digital Analyst with overall marketing communications, digital, market research efforts and support ongoing project management, including the coordination of all sales office needs, marketing collateral, invoicing, events, model maintenance, etc. Also a support team member for sending eblasts and publishing web updates. This is a temporary 8 - 12 month assignment.

Key Responsibilities

• Approve estimates at the direction of Marketing Manager(s)/Director(s) and process back to consultants/vendors.
• Support coding of marketing invoices as 1st Approver for housing and master plans using APR and LandDev on a weekly basis.
• Flag invoice concerns; call and follow up with vendors on invoice questions, coordinate approval from Marketing Manager(s)/Director(s) for timely delivery to accounting.
• Responsible for creating, tracking sending Contracts, POs, VPOs, Check Requests, etc.
• Commit/track signed estimate costs to budgets and saving estimates in folders.
• Responsible for gathering new vendor paperwork for accounting.
• Code all Department credit card charges in Concur with receipt back-up on monthly basis.
• Pull interest leads and share with the team.
• Gather bids, award contracts (interior cleans, plants, landscape) and make vendor recommendations.
• Support basic graphic design and In-Design production of flyers.
• Support the Marketing Manager in coordination of all signage, renderings, floor plans, community brochures, aerial displays, impact graphics, builder story, site displays, necessary HUD plaques, color boards, standard features displays, maps, related collateral, and model maintenance contracts.
• Proofread and check details on web and all collateral.
• Support Marketing Manager in coordination of any master plan signage issues and liaison with PM on amenity work needed.
• Act as the daily contact for guest builder sales teams in Master Plans.
• Support Guest Builder and Sales Team Quarterly Roundtables in Master Plans.
• Coordinate Master Plans community lifestyle events for residents and prospects.
• Keep collateral stocked and up to date, coordinate all in-house and online printing needs.
• Coordinate orders of sales office supplies, including copier, business cards, letterhead, price sheets, brochures, Amazon orders, coffee orders, etc to help the sales teams stay on budget.
• Act as a first respondent and problem solver to vendor issues.
• Responsible for replacing/reordering stolen merchandise and coordinating the install of them with the designer/model maintenance representative.
• Resolve cleaning, landscape and tech issues.
• In charge of coordinating all model maintenance, including carpet cleans, golf carts, interior cleaning, plant maintenance, landscape, and working closely with the model maintenance handy man on scheduling and priority setting.
• Coordinate all aspects of sales center IT planning through installation, including checklist and/or project timeline with all deliverables.
• Responsible for the planning and execution of all model conversions with Marketing Manager.
• Support contact for Brookfield sales team, fielding inquiries and promptly responding to team member requests.
• Support Marketing Manager with maintenance of all ongoing displays and special/seasonal promotions.
• Coordinate model music, scents and TV videos.
• Assist with coordination of community and lifestyle events such as dusty shoe walks, realtor events, private previews, grand openings, holiday events, etc.
• Help with event coordination.
• Order lunches for meetings or events.
• Plan department team days and department/region volunteer days.
• Coordinate all award submissions with Marketing Manager and maintain a detailed list of awards won/received, on an as needed basis .
• Coordinate gifts for consultants and vendors as needed.
• Coordinate Brookfield collateral inventory for communities (mats, hard hats, pens, pop-up tent, etc.)
• Create and manage inventory of milestone gifts (if applicable) – responsible for ordering, creating and delivering contract gifts & closing gifts, as needed.
• Coordinate all neighborhood collateral pieces, including letterhead, price sheets, frequently asked question sheets, FACT sheets, brochures, realtor collateral, etc. as necessary.
• Inventory, organize, and maintain all collateral and marketing supplies in marketing storage locations.
• Create, maintain, and update all internal marketing displays and bulletin boards.

What You'll Bring

• College degree with class or intern experience in Business, Marketing, and/or Communications.
• 1+ years of work experience in marketing.
• Strong analytical and problem-solving skills.
• Strong computer application skills with proven proficiency in MS Office, including Excel, Word, Outlook and PowerPoint, with a technical aptitude to learn new and/or customized programs quickly.
• Experience with Canva or InDesign is a plus.
• Strong interpersonal communication techniques and strategies to convey information that promotes complete understanding.
• Ability to take charge of holding people accountable and driving results.
• Strong written communication skills in order to convey information clearly and concisely.
• Ability to act as a team player by actively communicating relevant information and sharing thoughts, feelings and rationale.
• Ability to take ownership and have strong attention to detail.
• Ability to maintain a positive attitude.
• Must be available to work a flexible work schedule (limited times) for supporting related grand opening and community events, special projects such as neighborhood information nights.

What We Offer

• Competitive compensation.
• Annual Base Salary: $52,000 - $57,000 Bonus Eligible.
• Career development programs.
• A culture based on our values of Passion, Integrity, Community!

Brookfield Residential participates in the E-Verify process to confirm the eligibility of candidates to work in the United States. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted. The Brookfield Real Estate ecosystem spans the globe through multiple operating companies, all united by our core values. We cover every facet of real estate—from offices and retail spaces to logistics centers, residential homes, and hotels. Across thousands of properties worldwide, we combine world-class expertise with deep local insights to drive exceptional value. Together, we transform neighborhoods and build lasting communities that stand the test of time. By leveraging the global scale of our operating companies and fostering trusted local partnerships, we collaborate seamlessly to support our communities and achieve shared success.