Assistant Deputy Court Clerk

City of Grand Rapids, MI; Grand Rapids (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

The 61st Judicial District Court in Grand Rapids, MI is seeking an Assistant Deputy Court Clerk to support clerical, procedural, and legal tasks in a court section. This role trains employees in routine duties, including filing, data entry, and mail handling, while delivering reliable customer service to the public.

Under supervision, you will perform tasks such as creating forms, sorting mail, and recording data in the court’s automated case management system, and you will participate as a team

Qualifications

• Requires a high school diploma or GED and two years of clerical or customer service experience, preferably in a law office or court setting.
• Directly related college coursework may substitute for required experience on a year-for-year basis.
• Ability to operate automated court management systems and related software.

Responsibilities

• Prioritizes and examines incoming court documents and materials.
• Opens and processes incoming mail.
• Performs data entry of information into the court’s automated case management system.
• Answers telephone calls.
• Performs routine time stamping, sorting, filing, and scanning of court documents.
• Generates and mails notices, orders, and other documents.
• Contributes to the efficiency and effectiveness of the Court’s services as a team member.
• Demonstrates regular and predictable attendance at required meetings.

Skills

Data entry

Communication

Customer service

Teamwork

Education

High school diploma or GED

Job description

61st JUDICIAL DISTRICT COURT

Created by state law in 1968, the 61st District Court has a high-volume caseload. The court has jurisdiction within the City of Grand Rapids, the second largest city in the state and the largest in Kent County. The 61st District Court is comprised of six (6) elected judges, one (1) appointed attorney magistrate, and a dedicated support staff in the Clerk’s Office and Probation Department. The 61st District Court Team is committed to providing excellent customer service to the public, and to ensuring the effective and impartial management of cases.

ASSISTANT DEPUTY COURT CLERK

Under supervision, the incumbent performs a variety of clerical, procedural, and legal processes supporting activities in a section of the court.

This position is designed to train and develop employees in a variety of routine clerical tasks, including but not limited to the following: filing, sorting, recording data, keeping records, creating forms, and sorting mail. The incumbent possesses minimum job qualifications and experience and will build on skills and knowledge to perform responsibilities with increasing effectiveness, working toward proficiency in the job.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Prioritizes and examines incoming court documents and materials.
• Opens and processes incoming mail.
• Performs data entry of information into the court’s automated case management system.
• Answers telephone calls.
• Performs routine time stamping, sorting, filing, and scanning of court documents.
• Generates and mails notices, orders, and other documents.
• Contributes to the efficiency and effectiveness of the Court’s services to its customers by participating as an active member of a team.
• Demonstrates regular and predictable attendance, including attendance at required meetings.

This job description is intended to represent only the key areas of responsibility; specific position assignments will vary depending on the business needs of the Court.

Required Education and Experience

• High school diploma or equivalent (G.E.D.) and two (2) years of experience in clerical, accounting, or customer relations work, preferably in a law office or court setting; or, any equivalent combination of training and experience to successfully perform the essential duties of the job. Directly related college-level course work may be substituted for required experience on a year-for-year basis.

Required Licenses or Certifications

• None

Knowledge of:

• General office practices and procedures
• Record keeping principles and practices.

Skill in:

• Contributing effectively to the accomplishment of the Court’s goals, objectives and activities;
• Use of automated systems and applications including word processing, spreadsheet and database applications, internet, financial systems, accounting applications, and various other types of systems and software.

Ability to:

• Perform clerical support work in a court environment;
• Make decisions and consistently demonstrate sound ethics and judgment;
• Communicate effectively (orally and in writing) to individuals and groups to provide information regarding court information, practices and procedures.

Complexity and Decision Making:

The job involves making decisions within the context of court policies and procedures.

Physical Requirements

Work is performed in an office environment. Positions in the class typically require: reaching, lifting, pushing, pulling, grasping, talking, hearing, seeing and repetitive motions. Move and lift objects less than 25 pounds such as mail, files and supplies. Operate office equipment requiring continuous or repetitive hand/arm movements. The ability to remain in a sitting position for extended periods of time.

Compensation: The salary schedule consists of seven (7) steps. New hires are placed at the starting salary, Step A. Upon successful completion of the six (6) month probationary period, the salary increases to the next step.