ASSISTANT DEPUTY COMMISSIONER, FINANCE, CONTRACTS, & SUPPORT SERVICES

NYC Department of Social Services; New York (NY); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Staff Analyst to lead financial and contract management for vital services supporting individuals living with HIV. This role requires a master's degree and significant experience in budget administration, contract negotiation, and team leadership. As part of a forward-thinking organization, you will oversee the development of budgets, manage procurement processes, and ensure compliance with financial standards. Join a mission-driven team dedicated to making a meaningful impact in the community while fostering an inclusive and supportive work environment.

Qualifications

• Master's degree required with experience in budget administration or fiscal management.
• Strong leadership and organizational skills are essential.

Responsibilities

• Oversee HASA’s budget and negotiate contracts with various stakeholders.
• Manage procurement and ensure adherence to financial regulations.

Skills

Budget Administration

Contract Management

Financial Analysis

Communication Skills

Organizational Skills

Leadership

Education

Master's Degree in Economics or Related Field

Bachelor's Degree in Related Field

Job description

YOU MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE TITLE, PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.

The HIV/AIDS Services Administration (HASA) is the primary mechanism within the Human Resources Administration (HRA) which expedites access to essential benefits such as medical, social, financial, and vocational programs to more than 32,000 individuals living with HIV, as well as 8,000+ affected families.

HASA provides intensive case management, rental assistance, emergency and permanent supportive housing, and assistance with applying for public benefits and services including Medicaid, food stamps, and cash assistance. HASA also provides vocational services that prepare clients for employment.

Under administrative direction of the Deputy Commissioner for the HIV/AIDS Services (HASA) Program, with wide latitude to exercise independent judgment, initiative and decision-making, this position is responsible for the direction, administration and effective functioning of major divisions in HASA: Administration, Contracts/Finance/Support Services and MIS/Reporting. The Assistant Deputy Commissioner (ADC) provides leadership and direction to HASA staff and develops and implements policies regarding the operations of these units, monitors their performance, and oversees the coordination of activities among these units to ensure services for persons living HIV are accessible to those most in need.

The HIV/AIDS Services Administration (HASA) is recruiting for one (1) Administrative Staff Analyst, M-IV to function as the Assistant Deputy Commissioner for Finance and Contracts, who will:

1. Oversee the development and management of HASA’s budget (local, state, federal funding). Negotiate with DSS’s Division and of Finance and the Mayor’s Office of Management & Budget (OMB) resulting in the establishment of new and renewed program and service contract agreements for HASA.
2. Oversee the management of HASA’s procurement and contract management for services targeted to low-income persons living with HIV, including but not limited to emergency, transitional, and permanent housing services. Negotiate the terms of contracts/leases/housing arrangements provided by contractors.
3. Oversee the management of HASA personnel and MIS management. Develop, formulate and implement controls for operational, supervisory and administrative levels of staff to ensure sufficient staffing (depending on caseload where appropriate) and to ensure funds are available for such staffing.
4. Develop realistic expenditure projections and conduct analyses to promote fiscal stability. Ensure appropriate control environment and implement systems that maximize use of funds from multiple sources and ensure adherence to Generally Accepted Accounting Principles (GAAP).
5. Be responsible for oversight of budgets, payments, and audits for contracts with community services providers. Develop and implement methods and programs for monitoring budgets and payments.
6. Work closely with the HASA Deputy Commissioner and Deputy Chief Special Services Officer to develop and implement short and long-term financial and procurement strategies to support HASA’s programmatic and administrative priorities.
7. Contribute to the development, implementation, and management of HASA’s redesign of services for persons living with HIV. Develop, interpret, communicate, and maintain fiscal, procurement, and personnel policies in alignment with new program design.
8. In concert with, or at the request of the Deputy Commissioner, represent the agency at internal and external meetings to interpret HASA policy. Represent HASA at local, State and national conferences, and local community meetings dealing with issues relating to HASA.

Work Location: 375 Pearl Street

Hours/Schedule: 9am-5pm

ADMINISTRATIVE STAFF ANALYST - 10026

Minimum Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Preferred Skills

• Extensive knowledge of finance, procurement, contract management, including familiarity with local, state, and federal requirements for governments and nonprofits (e.g., internal controls, auditing, etc.).
• Knowledge of HIV and housing services.
• Demonstrated ability to communicate and collaborate effectively with internal and external stakeholders.
• Strong planning and organizational skills with the ability to thrive in a fast-paced environment.
• Ability to effectively represent the agency at external meetings, conferences, key public events, and forums.
• Flexible team player with initiative and proven ability to meet deadlines.
• Demonstrated ability to lead and provide strategy and direction to staff.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.