Assistant, Dental Clinic Office & Allied Health Support

Asheville-Buncombe Technical Community College; Indiana (PA); On-site; USD 44,000 - 51,000; Full time

Job summary

Asheville-Buncombe Technical Community College is seeking a full-time Assistant for their Dental Clinic. The role involves providing administrative support for dental programs, managing patient records, and coordinating operations in a healthcare setting. Ideal candidates will hold an Associate’s degree and possess experience in a dental office environment. Join a community-focused institution committed to student and community success.

Qualifications

• Associate’s degree in Dental Hygiene or Dental Assisting required.
• 3 years of experience as a clinical dental assistant or dental hygienist.
• Current Basic Life Support for the Healthcare Provider certification required.

Responsibilities

• Manages appointments, records, inventory, and hazardous waste.
• Greets and directs patients and visitors.
• Assists with answering clinic phones and emails.

Skills

Dental software experience

Clinical assistance

Bookkeeping

Interpersonal communication

Education

Associate’s degree in Dental Hygiene or Dental Assisting

Job description

Assistant, Dental Clinic Office & Allied Health Support

Please see Special Instructions for more details.

Applicant Should:

1. Read the following before submitting the Application:

• When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications with in the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded.

PLEASE NOTE: DIPLOMAS OR A COPY OF DEGREE IS NOT ACCEPTABLE INSTEAD OF TRANSCRIPT

If selected for hire:

• If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work.
  
  
• Transcripts outside of the United States, must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first day of work.

PLEASE NOTE: FAILURE TO COMPLY MAY RESULT IN THE WITHDRAWAL OF THE JOB OFFER.

Position Summary Information

Position Title

Position Title Assistant, Dental Clinic Office & Allied Health Support

Position Type

Position Type Full Time Regular

Annual Schedule

Annual Schedule 12 months

Expected Work Schedule

Expected Work Schedule Variable

Anticipated Days

Anticipated Days Variable

Anticipated Hours

Anticipated Hours Variable; teleworking is not an option for this position

Anticipated Hours per Week

Anticipated Hours per Week 40 hours per week with occasional overtime

Work Location

Job Description Summary

The Dental Clinic Office Assistant & Allied Health Support position provides front office and clerical support for the Dental Assisting and Dental Hygiene clinics and faculty. During summer and clinic downtime, the position also assists Allied Health programs with administrative tasks.

Duties

Assist with Dental Clinic Office Operations (Primary Responsibility)

1. Manages appointments, records, inventory, hazardous waste, and infection control.

2. Greets and directs patients and visitors to the appropriate clinic or area.

3. Gives directions to the clinic for patients and/or visitors.

4. Assists with answering the clinic phones.

5. Monitors and responds to dental clinic emails.

6. Prepares and maintains appointment matrices for both Dental Assisting and Dental Hygiene.

8. Assists hygiene students with scheduling hygiene patient appointments per faculty directives, including overwrites

and edits.

9. Assists students in front office functions as part of their clinical experience.

10. Audits, purges, and maintains patient records/charts in compliance with HIPAA .

11. Corresponds with dental practices to receive and transmit prescribed radiographs and electronic dental records.

12. Performs bookkeeping and general office duties as assigned.

13. Procures petty cash from the Business Office at the beginning of each clinic day.

14. Reconciles and returns petty cash and daily income at the end of each day.

15. Coordinates IT service requests for all clinic computers.

16. Performs software updates in coordination with IT.

17. Oversees maintenance of sterilization equipment

18. Schedules and tracks maintenance for dental equipment.

19. Orders and maintains inventory of office, lab, and clinic supplies for both programs.

20. Completes all E-Procurement orders in the Dental clinic and assist with other Allied Health departments.
21. Maintains inventory spreadsheets.
22. Assists with planning and coordinating pinning ceremonies for Dental Assisting and Dental Hygiene.
23. Coordinates print shop and bookstore requests to create and distribute student handbooks.
24. Records and maintains electronic minutes for: weekly program meetings, monthly department meetings, and yearly advisory committee meetings.
25. Uploads meeting minutes to the Department Team Site on the Portal.
26. Coordinates Advisory Committee meetings including securing locations, setting up agendas, arranging meals, and post-meeting breakdown.
27. Assists with accreditation activities as needed.
28. Collaborates with faculty on curriculum revisions to ensure compliance with CODA standards, North Carolina Community College System standards, and SACSCOC criteria.
29. Assists in preparing course materials, correspondence, and maintaining student records.
30. Provides supportive services for student recruitment and admissions activities. Allied Health Division Support (Primarily Summer or As Needed)
31. Assists the Allied Health Administrative Assistant with general clerical and operational duties.
32. Helps prepare and process: employee contracts, onboarding paperwork, travel forms, purchasing documentation.
33. Performs data entry and updates in college systems (e.g., Colleague).
34. Supports program chairs across the division with: accreditation documentation and site visit preparation, survey preparation, required institutional and departmental reports, program handbooks.
35. Assists Allied Health programs with student advising duties as needed.
36. Organizes digital files and maintain inventory spreadsheets.
37. Helps coordinate special project logistics for division-wide efforts. 38. Supports meetings and events at the division level.
39. Performs other duties as assigned to support division operations and ensure continuity during clinic downtime. Institutional Engagement & Professionalism
40. Abides by the policies, standards, goals, and objectives of the College and both Dental programs.
41. Serves on department, division, and college-level committees.
42. Seeks professional development opportunities (seminars, study, on-the-job training).
43. Serves as a resource to the dental and broader community.
44. Disseminates program and departmental information to prospective students.
45. Supports and promotes the College’s Vision, Mission, Values, and RISE statement.
46. Promotes and upholds workforce diversity.
47. Performs other duties as assigned.

Minimum Requirements (Applicant must meet all of the minimum requirements)

1. Associate’s degree (N 14) or Diploma (N 13) in Dental Hygiene or Dental Assisting;
2. Must have at least three years of full-time or equivalent work experience as a clinical dental assistant or dental hygienist;
3. Dental office experience;
4. Experience with Dental software;
5. Certified Dental Assistant II or Registered Dental Hygienist;
6. Current Basic Life Support for the Healthcare Provider certification.
7. Experience with digital x-rays and intraoral camera.

Preferred Qualifications

1. Dental office manager experience.
2. Inventory experience.
3. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.
4. Certified Dental Assistant.
5. Eaglesoft experience.

Special Instructions to Applicants

Applicant Should:

1. Read the following before submitting the Application:

• When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications with in the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded.

PLEASE NOTE : DIPLOMAS OR A COPY OF DEGREE IS NOT ACCEPTABLE INSTEAD OF TRANSCRIPT

If selected for hire:

• If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work.
  
  
• Transcripts outside of the United States, must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first day of work.

PLEASE NOTE : FAILURE TO COMPLY MAY RESULT IN THE WITHDRAWAL OF THE JOB OFFER .

Why Should I Work at A-B Tech?

A-B Tech is nestled in the mountains of Western North Carolina and has served as the region’s premier two-year college since our establishment in 1959. With five locations , the College service area includes Buncombe and Madison Counties. We are a family of approximately 10,000 curriculum students, 14,000 continuing education students, and 1,100 faculty & staff. We offer an array of programs to meet local workforce needs which culminate in 55 degrees, 18 diplomas, and 56 certificates. A-B Tech is indicative of the modern comprehensive community college – providing innovative educational programming and collaborative community development. If you are dedicated to student and community success, then we invite you to explore employment opportunities at A-B Tech. We hope you will consider joining the A-B Tech Trailblazer family!

A-B Tech commits to demonstrating an inclusive and welcoming culture of Respect, Integrity, Support, and Equity for Everyone.

This is evident by our RISE Committee, the Trailblazer RISE Award, and annual RISE projects including the Welcoming Classroom, Appreciative Advising, and more!

A-B Tech is looking for:

A person who shares our commitment to sustaining a workplace that offers equal employment opportunity for applicants and employees without discrimination based on race, color, national origin, citizenship, religion, sex, sexual orientation, gender identity or expression, pregnancy, disability genetic information/medical history, age, and/or veteran/military status. In addition, the College prohibits discrimination based on any characteristic or condition protected by law, but not specifically mentioned here.

Position Summary

Review Date: (Application should be submitted by 8:00 a.m. EST on this date for consideration)

Review Date: (Application should be submitted by 8:00 a.m. EST on this date for consideration) 06/16/2025

Start Date

Start Date 07/21/2025

Keep Open Until Filled Yes

Salary or Hourly Pay Range (Salary is Non-Negotiable)

Salary or Hourly Pay Range (Salary is Non-Negotiable) $44,712 - $50,328

Total Compensation

Your total compensation goes beyond this maximum salary. Your A-B Tech benefits represent nearly 30% of your total compensation.

The total compensation for this position includes an 24.04% employer contribution to a defined pension plan, contributions towards medical and dental policies and fully funded life insurance / accidental death & dismemberment policy.

Total Compensations: 67,884 – 75,308

Benefits Summary

Questions

A-B Tech’s Human Resources (HR) department is located on the main campus at the Sunnicrest House . This beautiful Tudor-style Historic house served as a private residence for guests of the Vanderbilt family for the first century of the home’s life. Today you will find a professional HR family that is dedicated to ensuring all employees and applicants receive fast and accurate answers, compassion, fairness, and kindness from Monday through Friday 9:00 am – 5:00 pm. To ensure a prompt hiring process, please read the application directions located on the HR website. For questions, you may email us at [e-mail] .

We look forward to welcoming you to our A-B Tech family!

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * How did you learn of this employment opportunity?
  • A-B Tech's Current Employee
  • A-B Tech's Former Employee
  • A-B Tech's Job Board
  • A-B Tech's Job vacancy via e-mail
  • A-B Tech's Website
  • Family Member or friend
  • Higher Ed Jobs
  • Higher Ed jobs Diversity and Inclusion email blast
  • Historically Black Colleges and Universities
  • Historically Hispanic Colleges and Universities
  • Indeed
  • Job Fair
  • La Voz Bilingual Newspaper
  • Mountain Xpress
  • North Carolina Works
  • North Carolina Community College System Job Board
  • Other
  • Urban News
  • Western North Carolina (Diversity Engagement Coalition)
  • Western North Carolina (Human Resources Association)
  • Please provide specific details, if Other website or Other was selected in the previous question. If not, enter N/A. You must select one option to move forward with your application.
• Please provide specific details, if Other website or Other was selected in the previous question. If not, enter N/A. You must select one option to move forward with your application.

  (Open Ended Question)

• * Applicant, it is important that you read the “Special Instructions to the Applicants” to ensure you follow the required guidelines. If you do not, you run the risk that your application will be disqualified automatically. The Special Instructions to the Applicants is located on this job announcement. Did you read and understand the “Special Instructions to the Applicants” in its entirety?
  • Yes
  • No
• * Before submitting your application, did you state clearly in your cover letter and application how you meet each minimum requirements and how you meet any of the preferred qualifications within the job announcement?
  • Yes
  • No
• * If an unofficial transcript is required for this position, it must be attached to your application or otherwise your application will be disqualified. Did you upload the appropriate unofficial transcript to your application?
  • Yes
  • No
  • Transcript is not required for this job
• * Do you have a minimum of an Associate’s degree (N 14) or Diploma (N 13) in Dental Hygiene or Dental Assisting?
  • Yes
  • No
• * Minimum 2: Do you have at least three years of full-time or equivalent work experience as a clinical dental assistant or dental hygienist?
  • Yes
  • No
• * Do you have dental office experience?
  • Yes
  • No
• * Minimum 4: Do you have experience with Dental software?
  • Yes
  • No
• * Minimum 5: Do you have experience with digital x-rays and intraoral camera?
  • Yes
  • No
• * Minimum 6: Are you a certified Dental Assistant II, or a registered Dental Hygienist?
  • Yes
  • No
• * Do you have current Basic Life Support for the Healthcare Provider certification?
  • Yes
  • No
• * Do you have dental office manager experience?
  • Yes
  • No
• * Do you have inventory experience?
  • Yes
  • No
• * Are you proficient in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language?
  • Yes
  • No
• Yes
• No
• * Do you have Eaglesoft experience?
  • Yes
  • No
Required Documents
• Cover Letter
• Unofficial Transcripts
• Resume
• Certifications
• License(s)
Optional Documents
• Other Document
• Veterans Preference, if applicable
• Letter of Recommendation 1
• Unofficial Transcripts 2

Sunnicrest Building, 340 Victoria Road Asheville, NC 28801

Office Hours: Monday - Friday 9:00 a.m. - 5:00 p.m.