Assistant Court Coordinator

The County of Galveston; United States; On-site; USD 46,000 - 57,000; Full time

Job summary

The County of Galveston Probate Court is seeking an Administrative Specialist to provide administrative and legal support by coordinating mental health case workflows, tracking deadlines, and preparing legal documents.

You will manage weekly dockets, monitor 48/72 hour and 30-day deadlines, assist with hearing preparation, and support the Court Visitor Program, while handling communications with attorneys and medical staff.

Qualifications

• Bachelor’s degree required.
• Two years of experience in court administration, legal assistance, or closely related experience.

Responsibilities

• Track involuntary commitment mental health cases and prepare the weekly docket.
• Track 48-hour deadlines.
• Track 72-hour deadlines.
• Track 30-day deadlines.
• Track all Jail Medication hearings.
• Confirm the date entered in jail and calculate total days in jail to date.
• Track Out-Patient commitment dates, outpatient status conferences, and reapply if a 1-year extension is needed.
• Prepare legal documents to initiate the mental health process.
• Prepare legal documents for hearing.
• Prepare documents for dismissal.
• Telephone communication with attorneys and medical staff.
• Pay Associate Judge per case.
• Pay AAL per case.
• Billing other counties due to Galveston County processing their case.
• Performs related work as assigned.

Education

Bachelor's degree

Job description

General Description

The purpose of this position within the organization is to provide administrative and legal support for the Probate Court by coordinating mental health cases, monitoring statutory deadlines, preparing legal documents, and facilitating the Court Visitor Program.

Duties and Responsibilities

• Track all involuntary commitment mental health cases and prepare the weekly docket:
• Track 48-hour deadlines
• Track 72-hour deadlines
• Track 30-day deadlines
• Track all Jail Medication hearings
• Confirm the date entered in jail and calculate total days in jail to date
• Track all Out-Patient commitment dates, outpatient status conferences, and reapply if the 90-day commitment needs a 1-year extension
• Prepare legal documents to initiate the mental health process
• Prepare legal documents for hearing
• Prepare documents for dismissal
• Telephone skills for contact with attorneys and medical staff
• Pay Associate Judge per case
• Pay AAL per case
• Billing other counties due to Galveston County processing their case
• Performs related work as assigned.

Physical Demands/Work Environment

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. The work is typically performed sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping. The employee occasionally lifts light and heavy objects. The work is typically performed in an office.

Minimum Education and Experience Requirements

• Requires a Bachelor’s degree.
• Requires two years of experience in court administration, legal assistance, or closely related experience.

Department: Probate Court

Salary: $51,572.00

The County of Galveston is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, age, disability, gender identity or expression, genetic information, veteran status or any other characteristic protected by law.

The Galveston County Human Resources Department will operate at a level of excellence in every endeavor. We will provide outstanding customer service, practice best-practices both strategically and tactically in Human Resources processes and guidance, and perform our responsibilities with transparency, trust, integrity, efficiency and accountability.

The County of Galveston is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, age, disability, gender identity or expression, genetic information, veteran status or any other characteristic protected by law.